Employee Benefits

Short- and Long-term Disability Insurance (STD)

  • Short-term disability insurance provides you with income when an injury, sickness or pregnancy results in your continuous total disability.
  • Long-term disability insurance provides you with income when an injury or sickness results in your continuous disability beyond 180 days.

More information about the State of Minnesota's short- and long-term Disability Insurance can be found on the Minnesota Management and Budget website.

Medical or Maternity/Parental Leave of Absence Highlights

  1. Submit a written, signed, and dated request for leave to your supervisor indicating:
    • Reason for requesting leave
    • Dates of planned absence including the intended return to work date
    • Amount of each type of leave (e.g., sick leave, unpaid leave, etc.) to be used.
    • Your request must be in compliance with bargaining agreement/personnel plan provisions.
  2. Notify the FMLA Coordinator in Human Resources of any leave of absence and provide a copy of the written request so they can determine the following:
    • If leave qualifies under FMLA
    • If you have disability benefits for which a claim may be filed OR
    • If a Workers Compensation claim needs to be filed
  3. Have your health care provider supply medical updates to the HR FMLA Coordinator and to your supervisor if required. You will be notified in writing if medical updates are required and how often they must be provided.
  4. If you have short-term disability insurance, obtain and complete the benefits claim form from HR and send the completed claim form to the disability insurance company.

Extending Your Leave of Absence

  1. If you need an extension of your medical leave, submit a written request to your supervisor or chair/dean. Provide verbal notification if necessary, but be sure to follow up in writing. Your request should include:
    • Reason you need to extend your leave of absence
    • Additional dates you plan to be absent and the date you plan to return to work
    • Amount of each type of leave (e.g., sick leave, unpaid leave, etc.) you plan to use
  2. Notify the HR FMLA Coordinator of your need to extend the leave and send a copy of the written request.
  3. If you have filed a claim for disability benefits, notify the disability insurance company that your leave will be extended (The Hartford: 1-800-752-9713).
  4. Provide medical certification from your health care provider to the HR FMLA Coordinator and, if applicable, to the disability insurance company for the requested extension.

Returning to Work

  1. Contact your supervisor in advance to confirm the date you will return to work.
  2. Prior to returning to work, have your health care provider complete a Fitness for Duty Certification (obtain from the HR FMLA Coordinator).
  3. Send the certification to Human Resources in advance or bring it in on the date you return to work. Your return to work may be delayed if you do not provide a Fitness for Duty Certification.
  4. Work with your supervisor, Human Resources, and/or Office Services to accommodate work restrictions if necessary.
  5. Contact the HR FMLA Coordinator if you will not be able to return to work. There may be additional benefits or other resources available in cases of long-term or permanent disability.

Please refer to your collective bargaining agreement or personnel plan and the Family and Medical Leave Act for additional information about your rights and responsibilities.

Family Medical Leave Act Information



Contacts

MnSCU System Office HR
FMLA Coordinator: Jessica White
30 East 7th Street, Suite 350
Saint Paul, MN 55101
Phone: 651/201-1845
Fax: 651/297-3145

Disability Insurance Claims
Hartford Life
Minneapolis Disability Service Center
3800 American Blvd. West
Bloomington, MN 55431
Phone: 1-800-752-9713
Fax: 1-888-454-7217

Clinic Directory
Locate your current health care provider or find a new provider.

Convenience Clinics (formerly known as Minute Clinics) are located throughout the metro area. These clinics offer a variety of services with a lower copay.

Dental Insurance

Insurance Carriers Contact Information

Minnesota Advantage Health Insurance
Health insurance information, links to health plan providers, rates, forms

Benny Card (FSA and HRA)
121 Benefits

The state offers basic life insurance in which you are automatically enrolled at the time you become a benefits-eligible employee of Minnesota government. Additional life insurance is also available for you, your spouse and dependent children which you may purchase on an optional basis. You may apply for optional life insurance after your initial 35 day hire window.  Please contact the HR Office for an application.

More information about the State of Minnesota's life insurance benefits is available on the Minnesota Management and Budget website.

Long-Term Care is no longer available for enrollment.
  • Minnesota Deferred Compensation Plan (MNDCP)
  • TIAA-Cref
  • Medical/Dental Expense Account (MDEA)
  • Dependent Day Care Expense Account (DCEA)
  • Employee Assistance Program (EAP)

Health Care Savings Plan (HCSP)
The Health Care Savings Plan is a public employer-sponsored program administered by the Minnesota State Retirement System (MSRS) that allows employees to save pre-tax money to pay post employment medical expenses and/or health insurance premiums. Employee participation in the program is mandatory for some collective bargaining units. Health Care Savings Plan allows separated employees to be reimbursed for medical and dental expenses. The amounts contributed to the plan is set by contract or plan.

HRA and MnSCU HRA
See Pre-Tax Benefits

More information about the State of Minnesota's pre-tax benefits is available on the Minnesota Management and Budget website.

Minnesota State Colleges & Universities offers a mix of mandatory and voluntary retirement plans. All mandatory contributions are invested on a pre-tax basis. We encourage you to review the full array of benefits and to become actively involved in planning for your future.

General Employees Retirement Plan (General Plan)

The General Employees Retirement Plan (General Plan) is administered by the Minnesota State Retirement System (MSRS), the General Plan is mandatory for eligible state employees.

Minnesota State Retirement Plans

A summary of the available plans by contract can be viewed here: Summary of Minnesota State Retirement Plans

Additional information on Minnesota State's Retirement Plan can be found on the Employee Retirement Resources page.

For additional questions related to retirement planning, please contact jessica.white@minnstate.edu.

State of Minnesota Employee Benefits
Online handbook covering all State of Minnesota insurance benefits

Use your STAR ID to login to the tuition waiver system.  All requests are processed electronically; paper forms are no longer available. 

Important Things to Remember:

  • Always click on "Logout" (in the upper right corner of the web page) to ensure that no one else can access your records!
  • Check back in the Tuition Waiver System to see when the waiver is processed by Human Resources. You will NOT receive a confirmation.
  • Make sure you or your dependent checks their billing information to make sure the tuition waiver gets processed in a timely manner.

Guidelines and Additional Information

Please contact Human Resources if you have questions.

Vacation Donation Recipients

The following is a current list of Vacation Donation Program recipients for the Unreimbursed Medical Costs Program and the Continued Salary Program. To view a current list of recipients in this program, please Click Here

The maximum amount of vacation leave an employee may donate per fiscal year is 52 hours: 12 hours (or 1.5 days personal leave) to the Unreimbursed Medical Costs program, and 40 hours (or 5 days personal leave) to the Continued Salary program.

The list of program recipients changes on a daily basis; you may want to Bookmark the link given above.

For more information regarding the Vacation Donation Program, please click here

Documents

The Worker's Compensation Program at the Minnesota State System Office is a no-fault insurance program that pays benefits for employees who sustain work-related injuries or illnesses. Meaning: the condition must be caused, aggravated or accelerated by work activities or the work environment.

Employee Responsibilities

  • Promptly report injuries to supervisor and/or Human Resources
  • Provide all necessary and applicable information
  • Work with supervisor and Human Resources on absences and Return to Work
  • Compete timely and accurate timesheets

Incident Reporting Procedure

All employees who sustain an injury while performing the duties of their position should:

Forms & Additional Information

The following forms are to be completed and submitted as soon as possible but no later than 24 hours to your agency Worker's Compensation Coordinator:

  • Supervisor's Injury/Illness/Incident Reporting & Worker's Compensation Checklist
    This check list identifies the critical steps Supervisors must take to report a work related injury, illness or incident. The checklist references the forms found below.
  • Information Privacy Statement
    This form should be given to the injured worker PRIOR to collection of any data needed to fill out and file a First Report of Injury (FRI). This form is used to ensure compliance with the Minnesota Government Data Practices Act.
  • Employee Statement Regarding Injury/Illness
    This form is to be completed by individuals reporting an injury, illness or incident. Supervisors should have the person reporting the incident complete the form as soon as possible after the incident. Supervisors must also complete the Injury/Illness/Incident Data Form.
  • FRI (First Report of Injury)
    Injury/Illness/Incident Data Form (IDF)
    This form replaces the old First Report of Injury (FRI) and is used to collect the necessary information regarding an injury, illness or incident that may be work related.
  • Agency Claims Investigation Form
    This form is used by the supervisor to conduct an investigation of the injury, illness or incident. The investigation should identify contributing factors that permitted the event to occur and should identify actions that will be taken to prevent reoccurrence.

Additional forms and information pertaining to Worker's Compensation can be found at the following link: http://www.admin.state.mn.us/risk/wc/

What's New?