Coordinators' Portal

Welcome to the Coordinators' Portal, a one-stop shop for Perkins Consortium leaders and their consortium partners.

Reporting Timeline

December 22, 2015
  • OCTAE Guidance on 2015-2016 MN Performance Target Negotiation
  • FY16 State Budget and 2015 Revisions to State Plan with an emphasis on employability
Spring 2016 Estimate of 2016-2017 MN Perkins Allocation for planning purposes received from the US Department of Education, OCTAE 
April 1, 2016 Minnesota Performance Targets Negotiated and state budget and revisions to State Plan due to OCTAE 
March 27-April 2016

State Director of Career and Technical Education recieves estimate Perkins Consortium Allocation for planning purposes.

March-April 2016

The Perkins Consortium Application opens on WebGrants for consortium leaders to begin the application process. 

May 16, 2016
4:30 p.m.
Deadline to submit Perkins Consortium Application on WebGrants.
June 3-June 21, 2016
Plan Reviews: Each consortium will give a joint presentation on their proposed perkins plan to a panel of Minnesota State and MDE staff. (Options avaialble: 90 minute face to face, WebEx, or ITV)
July 1, 2016 or soon after 

July 10, 2016 (estimated)
  • Perkins Allocation Award letter received from US Department of Education, OCTAE is sent to State Director of Career and Techncial Education at Minnesota State.
  • Notification to perkins consortia: Each consortium will be notified of their plan application and budget they submitted to WebGrants. Upon approval, an official award letter from the State Director of Career and Techncial Education at Minnesota State is sent to joint perkins leaders in each consortium.
July 10, 2016-June 30, 2016

This marks the perkins grant fiscal year in which consortia will implement activities described in their plan e.g., Improvement Plans, Rigorous Program of Study, etc.

   September 2016-October 2016

Critical webinars to attend. These webinars are lead jointly by state staff from Minnesota State and MDE.

  • Perkins 101 for New Consortium Coordinators
  • Perkins Accountability Webinars for secondary and postsecondary
  • Perkins Fiscal Webinars: Minnesota Perkins Funding      
October 14, 2016
at 11:59PM

Perkins Annual Performance Report (APR) is due to the state. Submit your APR online at WebGrants at

November 15, 2016

Perkins Leaders Meeting: This is an annual meeting of all perkins consortium leaders responsible for the administration of the perkins federal grant in each consortium. Time, location, agenda for this event is usually posted on the CTE Works! Summit website.

November 16, 2016

2016 CTE Works! Summit

Radisson Blu Hotel at Mall of America, Blookington, MN.

December 2016-January 2017 Local Consortia negotiate FY17 performance targets with state accountability staff.
January 2017 Notification of unexpended 2015-2016 funds to be reallocated to each consortium received from State Director of Career and Techncial Education at Minnesota State.
January 2017

Reallocation of funds: Each perkins consortium will submit a revised budget under each of the Goals 1-5 objectives on their perkins plan. All revisions will be made online through WebGrants.

February 2017 Reallocation of funds Approval and Notification: Upon approval of the revised budget, the State Director of Career and Techncial Education at Minnesota State will send out an official award letter to perkins conosrtia leaders in each consortium.

Consortium Membership

Minnesota Position on Perkins Consortium Membership includes information on how the consortia were formed, membership requirements, governance and the process and considerations for requesting any changes in membership.

Role and Responsibilities of Perkins Leaders

Monitoring for Local Consortia

The monitoring review provides an opportunity to provide technical assistance, foster continuous improvement, develop a better understanding of local performance, operations and issues facing CTE, schools and colleges. Lessons learned from monitoring visits will be shared with consortium leaders.

Monitoring Schedule

Improvement Plan

Minnesota State Colleges and Universities and the Minnesota Department of Education are responsible to annually review each consortia Perkins program based on its performance on federally determined accountability indicators. Minnesota will monitor compliance with this requirement by collecting Improvement Reports or Improvement Plans.

When does my consortium prepare an Improvement Report vs. a full Improvement Plan?
If the consortium scored between 90 and 99% of their negotiated target for any indicator, they will be required to write an improvement report describing how or what they will do to increase their scores and must be completed for each indicator where a performance gap existed.

If the consortium scored below the 90% level of their negotiated target for any indicator, a written improvement plan will need to be submitted for each indicator where a performance gap lower than 90% occurred.  The full Improvement Plan asks for more detailed information that will allow the State Perkins staff to assist your consortium to identify resources and interventions appropriate to address your situation.

Technical Assistance

At the state level, we are working on a more structured, coordinated process to provide technical assistance, including resources and professional development, customized to your consortium, performance indicator and data which aligns with other strategic initiatives and utilizes resources at the local, state and national level

Section 123(b)(1) of Perkins IV requires each state to evaluate annually, using the negotiated levels of performance, the career and technical education activities of each Local Consortium. If your consortium failed to meet, for three or more consecutive years, its performance levels for one or more of the section 113(b) core indicators of performance by the 90 percent threshold allowable under section 123(a)(1) of Perkins IV, the state is required to provide technical assistance to the local consortium. As part of the review of your local plan in May-June, 2014 we will review your Improvement Plans.  Your July 1, 2014, Perkins grant award will describe our office’s plans to be of greater assistance to you in making substantial progress on your core indicators in the future.

2010-2015 Trend Report by Indicator (403 KB pdf) includes the Three Year Technical Assistance Status by Consortium for each Performance Indicator. For more information on the data, consult your consortium’s report on actual performance compared to performance targets. If you need further assistance regarding data or information in the reports contact Kari-Ann Ediger or Katie Vaccari . Be sure to look at your disaggregated data to analyze your priorities and determine the activities that can have the greatest impact. 

Local consortium plans including improvement plans are posted to the Directory of Approved Local Consortium Plans when they have been approved by state CTE staff. We are conducting an inventory of existing resources. Here is an example:  Technical Assistance Resources (335 KB .pdf)

We appreciate all your ideas, best practices and suggestions that you have provided through consortium meetings, conferences, webinars and workgroups. Please send your ideas, suggestions and requests regarding technical assistance to local consortia to Denise Felder

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