June 18, 2003
Board Meeting Summary

World Trade Center
Saint Paul, Minnesota


Summary of Chancellor Assessment

Following an assessment of Chancellor James H. McCormick's performance, the Board of Trustees authorized the Board Chair to renegotiate the Employment Agreement with the Chancellor to:


  1. Extend his contract term through June 30, 2007.
  2. Provide for payment of severance under Paragraph 8.D. of the Employment Agreement, in the event of the death or disability of the Chancellor before the end of the term of the Agreement.


Appointment of President of Ridgewater Community College

The Board of Trustees, upon the recommendation of Chancellor McCormick, appointed Dr. Douglas W. Allen as President of Ridgewater College effective July 28, 2003, subject to the completion of an employment contract, which the Board authorized the Chancellor to negotiate in consultation with the Chair of the Board and Chair of the Human Resources Policy Committee in accordance with the terms and conditions of the Personnel Plan for Minnesota State Colleges and Universities' Administrators. The Chancellor is authorized to extend the contract of President Colleen Thompson Michels through July 27, 2003.

Approval of Minnesota State Colleges and Universities Annual Work Plan

The Board of Trustees approved the annual Work Plan for FY 2004.

FY 2004-2009 Capital Budget Request

The Board of Trustees approved the FY 2004-2009 Capital Budget as presented in Revised Attachment A-1 (see attached), specifically the projects and priorities for FY 2004. The Board recognized that the projects in the 2006 and 2008 program years as strong candidates for future funding. The Chancellor is authorized to make adjustments in project cost estimates as necessary and to forward the program to the Governor for consideration in the FY 2004 state capital budget.

Northwest Technical College/Fergus Falls Community College Request for a Name Change

The Board of Trustees approved changing the name of the Detroit Lakes, Moorhead and Wadena campuses of Northwest Technical College and the Fergus Falls Community College to Minnesota State Community and Technical College, effective July 1, 2003. The five former campuses of Northwest Technical College and the institutions with which they have been aligned shall be permitted to issue diplomas, certificates and degrees under either the name of the original institutions or the name of the newly aligned institutions through the 2003-2004 academic year.

Proposed Possession or Carry of Firearms Policy

The Board of Trustees adopted the proposed Policy 5.21, Possession or Carry of Firearms.

Amendments to Board Policies Chapter 5, Administration; Chapter 6, Facilities Management; and Chapter 7, General Financial Provisions

The Board of Trustees approved the proposed amendments in Part One of the report relating to policy changes in Board Policy 5.11, Tuition and Fees, and Board Policy 6.5, Capital Program Planning Including Construction Delegation and Facilities Construction Contracts. In addition, shown in Part Two of the report, the Board of Trustees approved the proposed housekeeping changes to Chapters 5-7 of Board policies, but did not approve the changes to Policy 6.4.


5.9 - Biennial and Operating Budget Planning and Administration Including Revenue Fund

5.10 - Reserves and Year-End Fund Balances

5.12 - Refunds, Withdrawals and Waivers

5.14 - Procurement and Contracts

5.15 - Fund Raising

5.16 - Risk Management and Insurance

5.17 - Resources Recover and Environmentally Responsible Practices

5.18 - Alcoholic Beverages or Controlled Substances on Campus

5.19 - Travel Management

5.20 - Special Expenses and Chancellor/Presidential Expense Allowances

6.6 - Facilities Maintenance and Repair including Revenue Fund Facilities

7.1 - Finance and Administrative Authority of Board, Chancellor and Presidents

7.3 - Financial Administration

7.4 - Financial Reporting

7.5 - Financial Institutions and Investments

7.6 - Business Activities

7.7 - Gift and Grants Acceptance


Mission Approval: Itasca Community College

The Board of Trustees approved Itasca Community College's vision, proposed mission, purposes and array of awards.

System-Level Accountability Framework

The Board of Trustees approved the design of the system-level accountability framework as contained in the proposal dated June 17, 2003, and requested the Chancellor to assign responsibilities and resources to implement the framework in fiscal year 2004.

FY 2004 Audit Plan

The Board of Trustees approved the Minnesota State Colleges and Universities Office of Internal Auditing annual audit plan for fiscal year 2004.

Winona State University Real Property Acquisition

The Board of Trustees approved the acquisition of 613 Main Street and 623 Main Street by Winona State University subject to completion of all necessary due diligence requirements and the approval of all documents by the Attorney General's Office.