System Procedures
for Chapter 8 - College & University Relations
Procedure 8.3.2 Waiver to College-, University-, and System-Related
Foundations
for Board Policy 8.3
Part 1. Purpose.
The purpose of this procedure is to establish criteria
for waivers from Board Policy 8.3, Part 2, Subpart B, which requires
that, in return for administrative support, foundations must contribute
to the system, college, or university an amount equal to or more
than the value of the administrative support provided by the system,
college, or university to the foundation.
The foundations play an important role in building good will and
providing financial support for the colleges, universities and the
system. It is recognized that the foundations provide tangible and
intangible value to the colleges, universities and the system by
building community support; by promoting the colleges, universities
and system to varied audiences including alumni, community members,
prospective students, current students, faculty and staff; and by
conducting activities that enhance the reputations of the institutions
and the system. While it is expected that foundation financial contributions
to the system, college or university will equal or exceed the cost
of support provided to the foundation, it is recognized that new
foundations or foundations undergoing structural or mission change
may have difficulty meeting this financial expectation in the early
stages of growth or change.
Part 2. Waiver Requests.
The chancellor or the chancellor’s designee may grant a temporary
waiver to Board Policy 8.3, Part 2, Subpart B in cases where a new
foundation is being formed, or where a foundation is changing its
mission, purpose or structure, in order to assist the foundation
in building its capacity to provide financial support to the college,
university, or system.
To be eligible for a waiver, a college, university or system must
submit in writing:
a. A request that clearly states the reason for the waiver,
signed by the president or chair of the foundation’s board
of directors and by the president or chancellor of the college,
university, or system, or the president or chancellor’s
designee;
b. A plan with clearly articulated, formally adopted fund-raising
goals for the period for which the waiver is requested and the
strategies and tactics that will be used to achieve the goals;
c. A budget that shows the financial value of the services that
will be provided by the college, university, or system to the
foundation and the expected contribution from the foundation to
the college, university or system in each year for which the waiver
is requested.
The waiver request for a college or university may be granted,
in writing, upon a determination by the chancellor or the chancellor’s
designee that the request is reasonable and that the plan and budget
are adequate to achieve the stated goals. If a waiver is requested
by the system, the determination shall be made by the Board of Trustees.
Upon such approval, the contract between the college, university
or system and the foundation must be amended in accordance with
the modified requirements.
Part 3. Conditions.
A waiver may be granted for no more than three consecutive years.
Waivers from Board Policy 8.3, Part 2, Subpart B may be granted
to a college, university or system for no more than three years
in a 10-year period.
Once a waiver is granted, the college, university, or system must
submit quarterly reports to the Office of the Chancellor on progress
toward meeting the goals.
If a requested waiver is denied, the college, university, or system
must reduce the administrative support provided to the foundation
to an amount that brings the institution into compliance with Board
Policy 8.3, Part 2, Subpart B.
| Date of
Implementation: |
1/9/04, |
| Date of
Adoption: |
1/9/04, |
|
Date
& Subject of Revisions:
There is no additional HISTORY for 8.3.2
at this time. |
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