System Procedures
Chapter 7 - General Finance Provisions
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Procedure 7.7.1 Gifts and Grants Acceptance Reporting Form

MINNESOTA STATE COLLEGES AND UNIVERSITIES

Gift and Grant Acceptance Reporting Form

This form is required for a gift or grant to the college/university. This form is not required for a gift or grant to the college/university foundation.

Name of Recipient:	__________________________________________ (College / University name)

Complete section 1 or section 2 below.
Section 1. Individual Donor Information:
Name and Address of Donor:	__________________________________________ __________________________________________ __________________________________________
Section 2. Company Donor Information:
Name and Address of Donor:	__________________________________________ (President's or CEO's name) __________________________________________ (Company's name) __________________________________________ __________________________________________ (Company's address)

Date Gift or Grant Received:	__________________________________________
Project Restrictions:	__________________________________________
Donor's Estimated Value:	__________________________________________

Please answer each of the following questions:

1. Description of gift, grant, conditions, and purpose thereof: (Attached additional sheets if necessary)
2. Are there any matching requirements?	If yes, how will they be addressed?
3. Are there any ongoing base budget commitments?	If yes, how will they be addressed?
I, __________________________, President of ____________________________ College/University, do hereby determine that it is in the best interest of the college/university to accept such gift or grant and hereby approve and direct such acceptance.
	________________________________ President's Signature ________________________________ Date
The Chancellor reported the above gift or grant to the Board of Trustees of the Minnesota State Colleges and Universities at its meeting on ____________________.
Mail completed form to:	Laura M. King, Vice Chancellor Chief Financial Officer Minnesota State Colleges & Universities 350 Wells Fargo Place 30 East Seventh Street St. Paul, Minnesota 55101

Related Documents:	Policy 7.7, Gifts and Grants Acceptance to view the following related statute, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number. M.S. Chapter 136F.46, Non-profit Foundation Payroll Deductions MS Chapter 136F.80, Grants, Gifts, Bequests, Devises, and Endowments MS Chapter 136F.81, Transfer of Gifts
Date of Approval	March 21, 1995,
Date of Implementation:	July 1, 1995,
Date & Subject of Revisions: January 18, 2007 – corrected the mailing address on page two. June 21, 2000 - Procedure was updated to conform with policy changes which was amended to authorize college/university presidents on behalf of the institution to accept gifts and grants made to the institution.