Guideline 126.96.36.199 Capital Leases Involving Tax-Exempt Interest
Chapter 7 - General Finance Provisions
This guideline sets forth the process to be used by colleges and universities and the system office for entering into capital lease arrangements involving tax-exempt interest (herein referred to as "municipal lease" arrangements).
Purpose: The purpose of this guideline is to provide a consistent process for Minnesota State Colleges and Universities to follow when entering into capital lease arrangements with tax-exempt interest financing and to ensure compliance with United States tax law.
Guideline: Colleges and universities and the system office shall not enter into municipal lease arrangements for under $100,000. Colleges and universities and the system office must use the Minnesota Department of Administration "Master Lease Program" for municipal lease arrangements of $100,000 or more. Exceptions to the use of the Minnesota Department of Administration financing program must be approved by the Vice Chancellor of Finance.
The Internal Revenue Service (IRS) requires that Form 8038-G, Information Return for Tax-Exempt Governmental Obligations, be filed with them in a timely manner to report municipal leases. The Minnesota Department of Administration/Minnesota Attorney General's Office will see that Form 8038-G is provided with the lease purchase documents. An authorized Minnesota State Colleges and Universities official must sign and date Form 8038-G and return it in a timely manner to the representative of Minnesota Department of Administration/ Minnesota Attorney General's Office that provided the form. The Attorney General's Office "Master Lease Program" representative or the financial institution will then File Form 8038-G with the IRS. The Attorney General's Office will also provide the system office, Tax Services unit, with a copy of Form 8038-G.
Internal Revenue Code Sections 141-150 and related regulations must be followed for municipal leases. The official signing Form 8038-G is responsible for college, university, or system office compliance with the tax laws with regard to that municipal lease including the use or disposal of the asset.
- Policy 7.3 Financial Administration
- Procedure 7.3.1 Accounting and Payroll
- Procedure 7.3.2 Auxiliary Operations
- Guideline 188.8.131.52 Auxiliary Fund Accrual Financial Statements and Multi-year Financial Planning
- Procedure 7.3.3 Purchasing Cards
- Procedure 7.3.4 Cost Allocation
- Guideline 184.108.40.206 Cost Allocation and Implementation
- Procedure 7.3.5 Revenue Fund Management
- Procedure 7.3.6 Capital Assets
- Procedure 7.3.7 Impairment of Capital Assets
- Procedure 7.3.12 Scholarships
- Procedure 7.3.13 Surplus Personal Property/Building Disposal
- Procedure 7.3.16 Finance Exception Reporting
- Procedure 7.3.17 Electronic Payments
- Guidelines for 220.127.116.11 Guideline for Payment Card Acceptance, Processing and Security
- Master Lease Program, Minnesota Department of Administration
Date of Adoption: 4/25/06,
Date of Implementation: 4/25/06,
Date and Subject of Revisions:
1/25/12 - The Chancellor amends all current system procedures effective February 15, 2012, to change the term "Office of the Chancellor" to "system office" or similar term reflecting the grammatical context of the sentence.
7/09/09 - Amended state agency names throughout procedure.
There is no additional HISTORY for 18.104.22.168 at this time.