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System Information
Minnesota State Colleges and Universities: Board of Trustees

System Procedures
Chapter 6 - Facilities Management
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Procedure 6.4.2 (State College & University) Facilities Usage and Rental

for Board Policy 6.4

Part 1. Authority.

The mandates reduction bill (H.F. 2206), Section 24 gives the campuses of the Minnesota State Colleges and Universities the authority to charge the Commissioner of the Department of Employee Relations for actual costs incurred in providing campus facilities for the administration of state employment examinations, provided that the costs were incurred due solely to the examination.

Part 2. Calculating Operating Expenses

If a college or university decides to charge the Department of Employee Relations for actual costs incurred in providing campus facilities solely for conducting state employment examinations, the optional charges are limited to the following:

    1. An amount to cover the actual cost of custodial and/or other staff paid beyond normal work hours.
    2. Any material reproduction costs directly associated with the examination.
    3. Utility costs directly associated with the examination.
    4. Equipment usage cost directly associated with the examination.

Part 3. Accountability

The college or university president or his/her designee shall approve and verify charges to the Department of Employee Relations for the actual costs of using campus facilities for conducting state employment examinations. Invoices to the Department of Employee Relations shall contain a description of the charges. Records shall be kept on file until audited.

Related Documents:
  • Policy 6.4, Facilities Planning
  • Future System Procedure 6.4.1, Campus Master Plans
  • Future System Procedure 6.4.3, Multi-year Capital Program Planning
  • Future System Procedure 6.4.4, Multi-year Major Maintenance and Repair Program
  • Future System Procedure 7.3.7, Fund Definitions and Guidelines for Use
  • Two-year Student Housing Guidelines
to view the following related statute, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number.
  • M.S. Chapter 15, State Agencies in General
  • M.S. 16A.065, Prepay software, subscriptions, US documents
  • M.S. 16A.15, Subd. 3, Encumbrance
  • M.S. Chapter 16B, Department of Administration
  • M.S. 43A.38-39, Code of ethics for employees in the executive branch
  • M.S. 136F.581, Subd. 3, Procurement from designated businesses
  • M.S. 136F.64, Construction, improvement, and repair of facilities
  • M.S. Chapter 177, Minimum Wages
  • M.S. 299F.11, Uniform Fire Code
  • M.S. Chapter 363, Department of Human Rights
  • M.S. 471.345, Uniform Municipal Contracting Law
  • M.S. 326.02, Licensure or certification of architects, engineers, surveyors, landscape architects, geoscientists, and interior designer
Date of Approval: 11/22/96
Date of Adoption: 06/21/00
Date & Subject of Revisions: 06/21/00 - Contains language formerly in system procedure 6.0.1;

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