System Procedures
Chapter 5 - Administration
Click here for a PDF copy of this procedure.
Procedure 5.14.1 Computer Sales, Leasing and Support
for Board Policy 5.14
Part 1. Authority.
Board Policy 7.1, Authority, delegates to the chancellor authority
to develop procedures to implement this policy.
Minn. Stat. Section 136F.59,
Technical Equipment - Computer Sales and Support, authorizes colleges
and universities to sell computers and related products to state college
and university staff and students to advance their instructional and research
abilities. A private vendor must be contracted with for service, maintenance,
and support of computers and related products sold by the college or university.
This procedure does not apply to sales by contractors of the college or
university, such as bookstore management firms.
Part 2. Guidelines
Pricing policy for computer sales, leasing, service, maintenance and
support shall include at a minimum all direct costs; allocation of indirect
costs is recommended. In addition, lease pricing must recover depreciation
based on the reasonable expected life of purchased equipment, less any
expected proceeds from sale of the used equipment.
Procurement practices must comply with all applicable laws. All equipment
purchased to be held for resale must be recorded in an inventory of goods
held for resale. Such equipment shall not be recorded in the college or
university fixed asset inventory records.
Leases shall be supported by a written, signed lease agreement with the
lessee. Lease agreements must be approved by the Office of General Counsel
or the Attorney General's Office.
Computer sales, leasing and support activities must follow the procedures
for auxiliary enterprise activities, including accounting and reporting
requirements in System Procedure 7.3.2, Auxiliary Operations. It is recommended
that budgeting and planning for lease activities include a reserve to
cover estimated equipment losses and sales activities.
Part 3. Compliance
Colleges and universities are responsible for ensuring the programmatic
and fiscal soundness of their computer sales and leasing programs.
Approved: January 18, 2002
| Related
Documents: |
to view any of the following related statutes,
go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/).
You can conduct a search from this site by typing in the
statute number.
- Minnesota Statute 136F.581, Purchases
and Contracts
- Minnesota Statute 136F.582, Customized
Training; Local Contract Authority
- Minnesota Statute 136F.59, Technical
Equipment; Computer Sales and Support, Cooperation with
Office of Technology
- Minnesota Statute 168.012, Vehicles Exempt
from License Fees
- Minnesota Statute 471.345, Uniform Municipal
Contract Law
- Minnesota Statute 471.346, Publicly Owned
and Leased Vehicles Identified
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& Subject of Revisions: |
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