Procedure 5.12.1 Military Service and Disabled Veterans

System Procedures
Chapter 5 - Administration

Click here for a PDF copy of this procedure.

for Board Policy 5.12


Part 1. Authority. Board Policy 5.12, Tuition and Fee Due Dates, Refunds, Withdrawals, and Waivers, requires colleges and universities to develop guidelines to implement this policy.

Part 2. Purpose. To provide consistent guidelines for students within the Minnesota State College and University System who are called to active duty with the military service and veterans, as defined in section 197.447, who have a service-connected disability as certified by the United States Department of Veterans Affairs, who are students and whose service-connected medical condition or medical treatment requirements reasonably prevent the person's attendance at or progress in part or all of the person's higher educational training or studies at any given time. The terms "medical condition" and "medical treatment requirements" must be broadly construed and without regard for whether or not they relate directly to the person's service-connected disability.

Part 3. Options.

Subpart A. Students who are members of any branch of the U.S. military and who are unable to complete a semester due to having been called to active duty and veterans with a service connected disability as described in Part2 of this procedure, shall to the extent possible be provided one of the following options.

  1. The student may withdraw from one or more courses for which tuition and fees have been paid that are attributable to the courses and be given a full refund of tuition. The tuition and fees must be credited to the person's account at the postsecondary institution. Any refunds are subject to the requirements of the state or federal financial aid programs of origination.

    Students receiving financial aid who choose this option should be made aware that they may be liable for any required refunds of state or federal financial aid funds. In such a case, the student must not receive credit for the courses and must not receive a failing grade, an incomplete, or other negative annotation on the student's record, and the student's grade point average must not be altered or affected in any manner because of action under this item.
  2. The student may be given a grade of incomplete in a course and complete it upon release from active duty or upon completion of medical treatment, or upon sufficient medical recovery. Course completion may be accomplished by independent study or by retaking course without payment of tuition. Under federal financial aid policies a course that is retaken this way may not be counted toward a student's enrollment load.
  3. The student may continue and complete the course for full credit. Class sessions the student misses due to performance of active military service or due to the person's medical treatment or medical condition must be counted as excused absences and must not be used in any way to adversely impact the student's grade or standing in the class. Any student who selects this option is not, however, automatically excused from completing assignments due during the period the student is performing active military service or receiving medical treatment or recovering from a medical condition.

    A letter grade or a grade of pass must be awarded only if, in the opinion of the faculty member teaching the course, the student has completed sufficient work and has demonstrated sufficient progress toward meeting course requirements to justify the grade. If in the instructor's judgment the student has completed sufficient course work to earn a grade of C or better, the student may be given credit for completion of a course.

Subpart B. Military Service members or veterans with a service connected disability covered by this procedure shall be eligible to receive a refund of amounts paid for room, board, and fees attributable to the time period during which the student was serving in active military service or receiving medical treatment or dealing with the person's medical condition and did not use the facilities or services for which the amounts were paid. Any refund of room, board, and fees is subject to the requirements of the state or federal financial aid programs of origination.

Subpart C. If the student chooses to withdraw, the student shall be readmitted and reenrolled as a student at the postsecondary education institution, without penalty or redetermination of admission eligibility, within two years following release from the state or federal active military service or following completion of medical treatment or sufficient recovery from the person's medical condition.

Related Documents:

  • Policy 5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers
  • Procedure 5.12.2 Tuition Waiver for Persons Under the Guardianship of the Commissioner of Human Services
  • Procedure 5.12.3 Tuition and Fee Payment Due Date
  • Procedure 5.12.4 Refund of Tuition and Fees
  • Procedure 5.12.5 Payment Plans
  • To view any of the following related statutes, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number.

  • Minnesota Statute Chapter 192.502, Protections
  • Minnesota Statute Chapter 197.447, Veteran, Defined

Procedure History:

Date of Adoption: 5/07/99,
Date of Implementation: 5/07/99,

Date & Subject of Revisions:

4/05/10 - Clarified requirements and language expanded to match the updated statute for this benefit; revised wording to match statute for words such as Military Service and Disabled Veterans both in the title of this procedure and within the text as needed; and all links were checked and updated.

06/21/00 - Moved language formerly in system procedure 5.8.1.

Click here for additional HISTORY for 5.12.1.

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