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Minnesota State Colleges and Universities

Board Policies and System Procedures
Table of Contents

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Chapter 1 - System Organization and Administration

1A - System & Office Operations

1A.1 - Minnesota State Colleges and Universities Organization and Administration

Procedure 1A.1.1 - Renumbered, see 1A.2.2

1A.2 - Board of Trustees

Procedure 1A.2.1 - Repealed
Procedure 1A.2.2 - Delegation of Authority

1A.3 - System Administration, Chancellor

1A.4 - System Administration Appointment of Administrators

1A.5 - 1A.9 Repealed

1A.10 - Long-Term Emergency Management

Procedure 1A.10.1 - Long-Term Emergency Management

1A.11 - College and University Names and Permanent Locations

1B - Equal Education and Employment Opportunity

Procedure 1B.0.1 - Reasonable Accommodations in Employment

1B.1 - Equal Opportunity and Nondiscrimination in Employment and Education

Procedure 1B.1.1 - Report/Complaint of Discrimination/Harassment Investigation and Resolution

1B.2 - Affirmative Action in Employment

1B.3 - Sexual Violence Policy

Procedure 1B.3.1 - Sexual Violence Procedure

1B.4 - Access and Accommodation for Individuals with Disabilities

1C - Code of Conduct & Ethics

Procedure 1C.0.1 - Employee Code of Conduct

1C.1 - Board of Trustees Code of Conduct

1C.2 - Fraudulent or Other Dishonest Acts

1C.4 - Fiduciary Duty - System Pension Plans

1D - Office of Internal Auditing

1D.1 - Office of Internal Auditing

Chapter 2 - Students

2.1 - Campus Student Associations

2.2 - State Residency

Procedure 2.2.1 - State Residency

2.3 - Student Involvement in Decision-Making

Procedure 2.3.1 - Student Involvement in Decision-Making

2.6 - Intercollegiate Athletics

2.8 - Student Life

Procedure 2.8.1 - Student Life

2.9 - Academic Standing and Financial Aid Satisfactory Academic Progress

Procedure 2.9.1 - Financial Aid Satisfactory Academic Progress

2.10 - Student Housing

Chapter 3 - Educational Policies

3.1 - Student Rights & Responsibilities

3.3 - Assessment for Course Placement

Procedure 3.3.1 - Assessment for Course Placement

3.4 - Undergraduate Admissions

Procedure 3.4.1 - Undergraduate Admissions

3.5 - Post-secondary Enrollment Options (PSEO) Program

Procedure 3.5.1 - Post-secondary Enrollment Options (PSEO) Program

3.6 - Student Conduct

Procedure 3.6.1 - Student Conduct

3.7 - Statewide Student Association

3.8 - Student Complaints and Grievances

Procedure 3.8.1 - Student Complaints and Grievances

3.9 - 3.14 - Repealed

3.15 - Advanced Placement Credit

Procedure 3.15.1 - Advanced Placement Credit

3.16 - International Baccalaureate Credit

Procedure 3.16.1 - International Baccalaureate Credit

3.17 - repealed

3.18 - Honorary Degrees

Procedure 3.18.1 - Honorary Degrees

3.19 - 3.20 - repealed

3.21 - Undergraduate Course Credit Transfer

Procedure 3.21.1 - Undergraduate Course Credit Transfer

3.22 - Course Syllabi and Course Outlines

Procedure 3.22.1 - Course Syllabi and Course Outlines

3.23 - Naming Colleges and Universities

Procedure 3.23.1 - Tagline Procedure

3.24 - System and College and University Missions

Procedure 3.24.1 - System and College and University Missions

3.25 - repealed

3.26 - Intellectual Property

Procedure 3.26.1 - Patent Inquiry Procedures

3.27 - Copyrights

Procedure 3.27.1 - Copyright Clearance

3.28 - Charter School Authorizers

Procedure 3.28.1 - Charter School Authorizers

3.29 - College and University Transcripts

Procedure 3.29.1 - College and University Transcripts

3.30 - College Program Advisory Committees

Procedure 3.30.1 - Community and Technical College Advisory Committees

3.31 - Graduate Follow-Up System

3.32 - College Faculty Credentialing

Procedure 3.32.1 - College Faculty Credentialing

3.33 - College-Level Examination Program (CLEP) Credit

Procedure 3.33.1 - College-Level Examination Program (CLEP) Credit

3.34 - Academic Semester Start Dates

Procedure 3.34.1 - Official Academic Semester Start Dates

3.35 - Credit for Prior Learning

Procedure 3.35.1 - Credit for Prior Learning

3.36 - Academic Programs

Procedure 3.36.1 - Academic Programs

3.37 - Minnesota Transfer Curriculum

Procedure 3.37.1 - Minnesota Transfer Curriculum

3.38 - Career Information

Procedure 3.38.1 - Career Information

3.39 - Transfer Rights and Responsibilities

Chapter 4 - Human Resources

Procedure 4.0.1 - Use of Volunteers Procedure
Procedure 4.0.1 attachment - Volunteer Coaching Release of Liability form (PDF)

4.1 - Personnel Plan for MnSCU Administrators

4.2 - Appointment of Presidents

4.4 - Weather / Short Term Emergency Closings

4.5 - Student Employees

4.6 - Re-Employment of Early Retirees

4.7 - Sabbatical Leaves

4.8 - Emeritus Status

4.9 - Employee Evaluation

4.10 - Nepotism

Procedure 4.10.1 - Nepotism

4.11 - Board Early Separation Incentive Program

4.12 - 4.13 - Repealed

Chapter 5 - Administration

5.1 - 5.8 - Repealed

5.9 - Biennial and Annual Operating Budget Planning and Approval

5.10 - Reserves and Year-End Fund Balances

Procedure 5.10.1 - General Operating Fund Reserve

5.11 - Tuition and Fees

Procedure 5.11.1 - Tuition and Fees
- Guidelines for 5.11.1.1 - Payment Plans and Deferments for Textbook Purchases
- Guidelines for 5.11.1.2 - Repealed
- Guidelines for 5.11.1.3 - Senior Citizen Charges and Fees
Procedure 5.11.1 attachment - Fee Amounts

5.12 - Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers

Procedure 5.12.1 - Military Service and Disabled Veterans
Procedure 5.12.2 - Tuition Waiver for Persons Under the Guardianship of the Commissioner of Human Services
Procedure 5.12.3 - Common Framework of Key Payment Related Dates
Procedure 5.12.4 - Refund of Tuition and Fees
Procedure 5.12.5 - Payment Plans

5.13 - Information Technology Administration

5.14 - Procurement and Contracts

Procedure 5.14.1 - Repealed
Procedure 5.14.2 - Consultant, Professional or Technical Services
Procedure 5.14.5 - Purchasing

5.15 - Fund Raising

5.16 - Risk Management and Insurance

5.17 - Sustainability, Resources Conservation and Recovery, and Environmentally Responsible Practices

5.18 - Alcoholic Beverages or Controlled Substances on Campus

Procedure 5.18.1 - Alcohol Use and Controlled Substances on Campus
Procedure 5.18.2 - Checklist

5.19 - Travel Management

Procedure 5.19.2 - Repealed
Procedure 5.19.3 - Travel Management
- Guidelines for 5.19.3.1 - Driver's License Record Check

5.20 - Special Expenses and Chancellor/Presidential Expense Allowances

Procedure 5.20.1 - Special Expenses and Chancellor/Presidential Expense Allowances

5.21 - Possession or Carry of Firearms

5.22 - Acceptable Use of Computers and Information Technology Resources

Procedure 5.22.1 - Acceptable Use of Computers and Information Technology Resources
Procedure 5.22.2 - Cellular and Other Mobile Computing Devices

5.23 - Security and Privacy of Information Resources

Guideline 5.23.1.1 - Password Usage and Handling
Guideline 5.23.1.2 - Encryption for Mobile Computing and Storage Devices
Guideline 5.23.1.3 - Data Sanitization
Guideline 5.23.1.4 - Information Security Incident Response
Guideline 5.23.1.5 - Security Patch Management
Guideline 5.23.1.6 - Vulnerability Scanning
Guideline 5.23.1.8 - Anti-malware Installation and Management
Guideline 5.23.1.10 - Payment Card Industry - Technical Requirements
Guideline 5.23.1.11 - Data Backup
Guideline 5.23.1.13 - Breach Notification

5.24 - Safety and Security Compliance

Chapter 6 - Facilities Management

6.1 - 6.3 - Repealed

6.4 - Facilities Planning

Procedure 6.4.2 - Repealed, see 7.6.2

6.5 - Capital Program Planning

Procedure 6.5.2 - Renumbered, see 6.7.4
Procedure 6.5.5 - Facilities Construction Contracts

6.6 - Facilities Maintenance and Repair including Revenue Fund Facilities

6.7 - Real Estate Transactions

Procedure 6.7.1 - Acquisition and Disposition 0f Real Estate
Procedure 6.7.2 - Leasing College or University Property for Non-College and University Activities
- Checklist 6.7.2.1 - Leasing and Use of MnSCU Facilities (pdf)
Procedure 6.7.3 - Use of Non-College and University Facilities (College or University as Lessee/Tenant)
- Checklist 6.7.3.1 - Leasing and Using Off-Campus Facilities(pdf)
Procedure 6.7.4 - Carpentry Program Administration

6.8 - Naming Buildings, Sites, and Common Areas

Procedure 6.8.1 - Naming Buildings, Sites and Common Area

Chapter 7 - General Finance Provisions

7.1 - Finance and Administrative Authority of Board, Chancellor and Presidents

7.3 - Financial Administration

Procedure 7.3.1 - Accounting and Payroll
Procedure 7.3.2 - Auxiliary Operations
- Guidelines for 7.3.2.1 - Auxiliary Fund Accrual Financial Statements and Multi-year Financial Planning
Procedure 7.3.3 - Purchasing Cards
Procedure 7.3.4 - Cost Allocation
- Guidelines for 7.3.4.1 - Cost Allocation and Implementation
Procedure 7.3.5 - Revenue Fund Management
Procedure 7.3.6 - Capital Assets
- Guidelines for 7.3.6.1 - Capital Leases Involving Tax-Exempt Interest
Procedure 7.3.7 - Impairment of Capital Assets
Procedure 7.3.12 - Scholarships
Procedure 7.3.13 - Surplus Personal Property/Building Disposal
Procedure 7.3.16 - Financial Health and Compliance Indicators
- Guidelines for 7.3.16.1 - Repealed, see 7.3.16
Procedure 7.3.17 - Electronic Payments
- Guidelines for 7.3.17.1 - Guideline for Payment Card Acceptance, Processing and Security

7.4 - Financial Reporting

7.5 - Financial Institutions and Investments

Procedure 7.5.1 - Local Cash and Investments
- Guidelines for 7.5.1.1 - Accounting for Student Organizations, Clubs, and Agency Funds

7.6 - Business Activities

Procedure 7.6.1 - Competition with Private Sector
Procedure 7.6.2 - Accounts Receivable Management
- Guidelines for 7.6.2.1 - Satisfactory Academic Progress Exception

7.7 - Gift and Grants Acceptance

Procedure 7.7.1 - Gifts and Grants Acceptance Reporting Form

Chapter 8 - College and University Relations

8.3 - College-, University- and System-Related Foundations

Procedure 8.3.1 - College-, University-, and System Office-Related Foundations Procedure
Procedure 8.3.2 - Waiver to College-, University-, and System-Related Foundations Policy

8.5 - Local Advisory Committees

Carried Forward Policies

Directories of policies that were carried forward from the three former systems merged.

Information For

System Information

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