Board Policies
Chapter 5 - Administration
Click here for a PDF copy of this policy.
5.19 Travel Management
Part 1. Authority
Pursuant to Minnesota Statute 136F.42, Subd. 2 (see
related documents below), the Board of Trustees may adopt policies
for the colleges and universities to approve and administer travel arrangements,
other than reimbursement, for employees and students on campus, and
for the office of the chancellor to provide the same services for employees
in that office.
Part 2. General Responsibilities
The Board of Trustees delegates authority to the chancellor for systemwide travel
management. System procedures providing standard guidelines and processes shall
be followed to fund authorized travel at state expense when such travel is necessary
to conduct official business and to promptly reimburse employees for expenses
incurred.
Part 3. Responsibility and Accountability
The employee is responsible for complying with Minnesota State Colleges
and Universities travel policy and procedures, the employee's respective
bargaining agreement or compensation plan, state laws, federal laws,
and IRS guidelines and for accurately completing all required forms
for reimbursement of authorized official business travel expenses. The
employee's supervisor is responsible for reviewing and approving all
travel requests and expenses.
Related Documents:
- Procedure 5.19.2, Special Expenses
- Procedure 5.19.3, Travel Management
- System Guideline 5.19.3.1 Driver’s License Record Check
- Consent Form - Vehicle Use Agreement and Consent to Obtain Driving Record(s)
- Board Policy 5.20, Expense Allowances for Chancellor and Presidents
- Procedure 5.20.1, Special Expenses and Chancellor/Presidential Expense Allowances
- Board Policy 7.1,
Finance and Administrative Authority of Board, Chancellor
and Presidents
To view any of the following related statutes, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number.
- Minnesota Statute Chapter 10A.071, Certain Gifts by Lobbyists and Principals Prohibited
- Minnesota Statute Chapter 15.435, Airline Travel Credit
- Minnesota Statute Chapter 43A.38, Code of Ethics for Employees in the Executive Branch
- Minnesota Statute Chapter 136F.42, Subd. 2, Personnel Management, Travel Policies
- http://www.finance.mnscu.edu
- http://www.tmd.state.mn.us (State's Travel Management Division)
Date of Implementation: 06/21/00
Date of Adoption: 06/21/00
Date & Subject of Revisions:
10/5/09 – Policy reviewed, no content amendments recommended.
06/18/03 - changes "system office" to "office of the chancellor", changes "MnSCU" to "Minnesota State Colleges and Universities", deletes outdated web page addresses
Click here for additional 5.19 HISTORY
