5.14 Procurement and Contracts

Board Policies
Chapter 5 - Administration

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Part 1. Authority. Pursuant to Minnesota Statutes Ch. 136F.581, the Board of Trustees has authority for purchases and contracts consistent with Minnesota Statutes Ch. 471.345, the Uniform Municipal Contracting Law, and other pertinent statutes, as well as the authority to utilize any contracting options available to the commissioner of administration under Minnesota Statutes Chapters 16A, 16B and 16C. It is the policy of the Board of Trustees that contracts, including real property leases, shall not exceed five years, including renewals, unless otherwise provided for by law or approved by the chancellor or the chancellor's designee.

Part 2. Responsibilities. The state colleges, universities, and system office are responsible for procurement of necessary goods and services and the implementation of contracts that maximize the use of financial resources.

The system-wide procedures for procurement and contracts shall be consistent with Minnesota Statutes Ch. 471.345, the Uniform Municipal Contracting Law, as applicable, and in compliance with other pertinent state and federal laws. The procedures shall provide detailed instructions for campus and system implementation.

Policies and procedures relating to facilities design and construction contracts are addressed in Board Policy 6.5, Capital Program Planning.

Part 3. Accountability/Reporting. College and university presidents will be held accountable by the chancellor for complying with state and federal laws, Board policy, and system-wide procedures for all purchases and contracts.

Contracts, including amendments, with values greater than $3,000,000 must be approved in advance by the Board of Trustees. Contracts include inter-agency and intra-agency agreements, joint powers agreements that do not create a joint powers board, Minnesota Department of Administration master contracts, Office of Enterprise Technology master contracts or Minnesota State Colleges and Universities master contracts with values greater than $3,000.000.

Annual reports on all procurement contracts with values greater than $100,000 will be available on the system's Web site. Other formats are available upon request.


Related Documents:


Policy History:

Date of Adoption: 06/21/00,
Date of Implementation: 06/21/00,

Date & Subject of Revisions:

11/16/11 - Effective 1/1/12, the Board of Trustees amends all board policies to change the term "Office of the Chancellor" to "system office," and to make necessary related grammatical changes.

05/19/10 - amended to require approval by the Board for inter-agency and intra-agency agreements, joint powers agreements that do not create a joint powers board, Minnesota Department of Administration master contracts, Office of Enterprise Technology master contracts or Minnesota State Colleges and Universities master contracts with a value greater than $3,000,000.

03/17/10 - Amended Part 3 to require annual reports on procurement contracts with values greater than $100,000 be available on the system's Web site and in other formats upon request, and requires Board approval for contracts, including amendments, with values greater than $3,000,000. Amends Part 3 to clarifies which do not require approval by the Board of Trustees.

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