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Board Policies
Chapter 5 - Administration

Click here for a PDF copy of this policy.

5.14 Procurement and Contracts

Part 1. Authority
Pursuant to Minnesota Statute § 136F.581, the Board of Trustees has authority for purchases and contracts consistent with Minnesota Statute § 471.345, the Uniform Municipal Contracting Law, and other pertinent statutes (see related documents below), as well as the authority to utilize any contracting options available to the commissioner of administration under Minnesota Statutes Chapters 16A, 16B and 16C. It is the policy of the Board of Trustees that contracts, including real property leases, shall not exceed five years, including renewals, unless otherwise provided for by law or approved by the chancellor or the chancellor’s designee.

Part 2. Responsibilities
The state colleges, universities, and office of the chancellor are responsible for procurement of necessary goods and services and the implementation of contracts that maximize the use of financial resources at the office of the chancellor and each institution.

The system-wide procedures for procurement and contracts shall be consistent with Minnesota Statutes § 471.345, the Uniform Municipal Contracting Law, as applicable, and in compliance with other pertinent state and federal laws. The procedures shall provide detailed instructions for campus and system implementation.

Policies and procedures relating to facilities design and construction contracts are addressed in Board Policy 6.5, Capital Program Planning.

Part 3. Accountability/Reporting
College and university presidents will be held accountable by the chancellor for complying with state and federal laws, Board policy, and system-wide procedures for all purchases and contracts.

Annual reports on contracts with values greater than $50,000 will be available on the system's Web site and in other formats upon request. Unless otherwise authorized in Board policy, all contracts, including amendments, with values greater than $2,000,000 shall require pre-approval by the Board of Trustees.

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Related Documents:

• Procedure 5.14.1 Computer Sales, Leasing and Support
• Procedure 5.14.2 Consultant, Professional or Technical Services Contracts
• Future Procedure 5.14.3, Income Contracts
• Future Procedure 5.14.4 Pouring Contracts/Exclusive Contracts
• Procedure 5.14.5 Purchasing
• Future Procedure 5.14.6, Unauthorized Contracts and Purchases (16As)
• Procedure 6.7.2, Leasing College or University Property

  To view any of the following related statutes, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number.

• Minnesota Statute 136F.581, Purchases and Contracts
• Minnesota Statute 136F.582, Customized Training; Local Contract Authority
• Minnesota Statute 136F.59, Technical Equipment; Computer Sales and Support, Cooperation with Office of Technology
• Minnesota Statute 168.012, Vehicles Exempt from License Fees
• Minnesota Statute 471.345, Uniform Municipal Contract Law
• Minnesota Statute 471.346, Publicly Owned and Leased Vehicles Identified

http://www.finance.mnscu.edu/contracts.html

http://www.mmd.admin.state.mn.us

http://purchasing.umn.edu/

Date of Implementation: 06/21/00
Date of Adoption: 06/21/00

Date & Subject of Revisions:

06/21/06 - Amended Part 1 removing requirement to report exceptions the Board annually. Other technical changes.

Click here for additional 5.14 HISTORY