Board Policies
Chapter 5 - Administration
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5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and
Waivers
Part 1. Authority.
Minnesota Statute 136F.06, Powers and Duties, state
that the Board of Trustees shall set tuition and fees and adopt
suitable policies for the institutions it governs (see
related documents below).
Part 2. Policy Statement
Subpart A. Tuition and Fee Due Date
Colleges or universities shall establish a due date for final
payment of tuition and fees. Colleges and universities shall
drop all classes for students who have not paid in full, do
not have a financial aid deferment, or have not established
a payment plan. Colleges and universities shall grant an extension
of the payment due date for students who have filed and are
awaiting properly approved financial aid from federal, state
or other third-party sources.
The president or designee may grant short-term tuition and fee
payment deferrals in cases where, due to exceptional circumstances,
a student needs additional time to arrange third-party financing
or otherwise satisfy a tuition and fee balance due. Deferrals
must document the reason for and time duration of the deferral
and must be signed by the president or designee.
Subpart B. Payment Plans
Colleges and universities shall provide payment plans for students,
permitting them to pay their tuition and fees after the due
date provided the minimum first payment amount is paid as defined
in procedure 5.12.5. Colleges and universities shall assess
a payment plan fee for internal payment plans to cover the costs
of processing payments consistent with this policy.
Subpart C. Refunds for Dropped Classes
Students are entitled to have the opportunity to attend one
class session for each registered, for-credit course, without
obligation. Subject to the refund for full withdrawal provision
of Subpart D, students are obligated for any classes dropped
after the fifth business day of the term, or one business day
after the first class session, whichever is later. For purposes
of this policy, business days are defined as Monday through
Friday (excluding posted holidays).
If a student is obligated for a dropped class, the student
may petition the college or university to apply the amount of
the tuition and/or fees for the dropped class to the cost of
an added class for the current term.
For courses less than three weeks in length, the colleges and
universities shall establish the no-obligation drop-and-refund
period of no more than one business day after the first class
session for each registered, for-credit course.
Subpart D. Refunds for Withdrawals
Upon expiration of the no-obligation period defined in Subpart
C above, colleges and universities shall refund tuition and
fees for student who totally withdraw from for-credit courses
in accordance with the following schedule:
|
Withdrawal Period
|
Refund %
|
| 1st through 5th business day
of term |
100 |
| 6th through 10th business
day of the term |
75 |
| 11th through 15th business
day of the term |
50 |
| 16th through 20th business
day of the term |
25 |
| after 20th business day |
0 |
Summer sessions and other terms at least three weeks but less
than ten weeks in length.
|
Withdrawal Period
|
Refund %
|
| 1st through 5th business day
of the term |
100 |
| 6th through 10th business
day of the term |
50 |
| after the 10th business day
of the term |
0 |
Class terms less than three weeks in length.
|
Withdrawal Period
|
Refund %
|
| 1st business day of the term |
100 |
| 2nd through 3rd business day
of the term |
50 |
| after the 3rd business day
of the term |
0 |
Subpart E. Waivers:
The president may waive amounts due to the college or university
for the following reasons:
- Employee Benefit Provided by a Bargaining Agreement
- Death of a Student
- Medical Reasons
- College Error
- Employment Related Condition
- Significant Personal Circumstances
- Student Leader Stipends
- Course Conditions (A course condition exists when the location
or timing of the course results in the student not being able
to use the services intended by a fee)
- Resident Hall Fees
- Natural disasters or other situations beyond the control
of the campus
The president may waive amounts due to the college or university
for individual institutional waivers as approved by the Board.
Each college or university shall define the terms under which
any authorized waiver will be granted. The college or university
must document the reason for all waivers.
The college or university cannot waive the MSUSA or MSCSA student
association fee.
Colleges and universities shall, in consultation with students,
develop guidelines to implement this policy. These guidelines
must be available to students.
Part 3. Accountability/Reporting
Colleges and universities shall maintain records on refunds, drops,
withdrawals, nonattendance, and waivers to ensure accountability
and accurate reporting in accordance with applicable procedures.
| Related
Documents: |
to view any of the
following related statutes, go to the Revisor's Web site
(http://www.revisor.leg.state.mn.us/).
You can conduct a search from this site by typing in the
statute number.
- Minnesota Statute 136F.06
- Minnesota Statute 136F.70, Subd. 1
|
| Date of Implementation: |
08/15/07
|
| Date of Adoption: |
06/21/00 |
| Date
& Subject of Revisions:
08/15/07 - Part 2, Subpart B,
is amended by deleting “may” after “universities”
and inserting “shall”; on line 34 after “fee”
inserting “for internal payment plans” (see
July 20, 2005 Board Meeting minutes).
08/15/06 - Part 2, Subpart A,
is amended by deleting “may” after “universities”
and inserting “shall”.
Part 2, Subpart B, is amended by inserting after “date”
the phrase “provided the minimum first payment amount
is paid as defined in procedure 5.12.5” (see July
20, 2005 Board Meeting minutes).
07/20/05 - Changed the title to include
Tuition and Fee Due Dates. Amended Part 2, Added Subpart
A to allow presidents to grand tuition and fee deferrals
in certain circumstances. Added Subpart B requiring colleges
and universities to provide payment plans permitting students
to pay tuition and fees. Amended Subpart C obligating students
financially for classes dropped after the fifth business
day of the term. Amended Subpart D changing “class
day” to “business day” and defines schedule
for refunds for withdrawals. Amended Part 3 requiring colleges
and universities to maintain records on drops, nonattendance
and waivers (effective 8/15/05)
Amended Part 2, Subpart A requiring colleges and universities
to drop classes for students who have not paid in full,
Amended Part 2 Subpart B requiring students to pay the minimum
first payment amount for the plan to avoid drop for nonpayment
requirements (effective 8/15/06)
Amended Part 2, Subpart B requiring colleges and universities
to assess a payment plan fee for internal payment plans
to cover the costs of processing payments (effective
8/15/07)
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General Information