May 2004 Board Meeting
Board Meeting Minutes

Wednesday, May 19, 2004
Wells Fargo Place
St. Paul, Minnesota

Trustees Present: Jim Luoma, Chair, Will Antell, Andrew Boss, Mary Choate, Daniel Coborn, Tyler Despins, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Vincent Ijioma, Lew Moran, Ann Curme Shaw and Shaun Williams

Absent: Robert Hoffman and David Paskach

1. Call to Order

   Chair Jim Luoma called the meeting to order at 1:04 p.m.

2. Chair's Report
1. Minutes of Board of Trustees Meeting of April 21, 2004

   As there were no corrections to the minutes, Chair Luoma announced that the minutes stand approved as written.

2. Draft Minutes of Executive Committee Meeting of May 5, 2004

   Chair Luoma reported that the draft minutes of the Executive Committee meeting are included for information in the board packet.

3. Recognition of Adjutant General Larry Shellito, Former President of Alexandria Technical College

   On October 27, 2003, Governor Tim Pawlenty appointed Dr. Larry Shellito, who had been president of Alexandria Technical College since 1995, as adjutant general of the Minnesota National Guard, effective November 3, 2003. He was major general in the National Guard and division commander with the 34th Infantry Division based in Rosemount, Minnesota.

   Former President Shellito's career at Alexandria Technical College began as a student teacher in 1972. He then held a number of teaching and administrative positions while also serving in the military. In his dual positions, he helped develop collaborative training and educational opportunities for the troops.

   Former President Shellito's educational background includes a bachelor's degree in accounting and business administration, a bachelor's degree in distributive education and a master's degree in business education, all from Minnesota State University Moorhead, and a doctorate in education from the University of Minnesota.

   Chair Luoma expressed his gratitude to Dr. Larry Shellito for his outstanding leadership and service as President of Alexandria Technical College from February, 1995-November, 2003. Chair Luoma presented a plaque of recognition and expressed his personal gratitude to Dr. Shellito for his dedication and leadership at the college and to the entire System.

   Adjutant General Shellito expressed his appreciation for the plaque and recognition. He commented that 32 years of his life have been dedicated to higher education. He spoke of his work as adjutant general stating that this is a third record year for recruitment to the National Guard. He commented that the National Guard is a most viable option for young men and women to finance their education. He added that when the soldiers return home they will need guidance and help getting back to their education.

   Chair Luoma requested that Chancellor McCormick work with the leadership council to develop a plan to offer guidance and counseling to the young men and women returning to the colleges.

4. Timeline for Declarations of Candidacy for Office

   Chair Luoma announced the timeline for declarations of candidacy for officers of the Board. The election of officers shall be conducted at the annual meeting of the Board (July 21, 2004). Any Board member who wishes to run for a position as an officer shall submit his/her name in writing to the Board office at least thirty days prior to the date of the election (June 18, 2004). The board office shall, at least 25 days prior to the date of the election (June 25, 2004), mail to each Board member a list of candidates. Nominations from the floor shall be received at the annual meeting.

   The election for each officer of the Board shall be conducted separately in the following manner: (a) If there is but one (1) nominee, voting shall be by acclamation or, on request, by roll call. (b) If there are two (2) or more nominees, the vote shall be by roll call with the individual receiving a majority of the votes being elected.

5. Draft Proposed Calendar FY 2005 Meeting Calendar

   Chair Luoma announced that the Executive Committee reviewed the proposed meeting calendar for fiscal year 2005. The calendar was presented as information and will be presented at the June meeting as a first reading. Chair Luoma added that he expects there may be changes made to the proposed calendar prior to approval at the July meeting.

6. *Amendment to Board Policy 1.A.2., Board of Trustees, Part 4. Officers of the Board, Subpart C. Duties and Responsibilities and Part 5. Standing Committees and Working Groups of the Board, Subpart a. Executive Committee (Second Reading)

   Trustee Tyler Despins moved that the Board of Trustees approves the proposed amendments to Policy 1A. 2. Board of Trustees, Part 4. Officers of the Board, Subpart C. Duties and Responsibilities and Part 5. Standing Committees and Working Groups of the Board, Subpart a. Executive Committee. Trustee Ann Curme Shaw seconded and the motion carried unanimously.

7. Other

   Chair Luoma thanked the Board members who attended the colleges and universities spring commencements. He added that Board members were present at twenty four commencements.

3. Trustee Reports

   Trustee Tyler Despins reported that he attended the Minnesota State College Student Association (MSCSA) General Assembly on April 23-24, in Brainerd. He also attended the Minnesota State University Student Association (MSUSA) Spring Meeting on April 24-25, in Bemidji. He also reported that he attended several spring commencements.

   Trustee Cheryl Dickson reported that she attended the dedication of Kopp Hall at Minneapolis Community and Technical College on May 17. She added that Lee and Barbara Kopp have contributed over $6 million dollars to college scholarships.

   Trustee Ivan Dusek reported that attended the Multi Cultural Development Center American Indian Heritage Celebration on April 22. He also reported that he attended several spring commencements.

   Trustee Mary Choate reported that she attended the 5th Annual Community Connection Award Gala honoring Lee and Barbara Kopp at Normandale Community College on April 24. She also reported that Minnesota State Colleges and Universities hosted a reception for the American Association of Community Colleges (AACC) Annual Convention on April 25, in Minneapolis.

   Trustee Shaun Williams reported his attendance at several spring commencements. He also attended the New University Conference on April 10-11, at Winona State University.

   Trustee Dan Coborn reported his attendance at the spring commencement at St. Cloud State University on May 9. He added that twenty people graduated with a bachelor of nursing degree and that the nursing issue has been a priority of his and he hopes in the future to see a College of Health Science at St. Cloud State University.

   Trustee Vincent Ijioma reported that he also attended the MSCSA General Assembly on April 23-24, in Brainerd. He also reported that he attended several spring commencements.

   Trustee Shaw reported that she also attended the 5th Annual Community Connection Award Gala, honoring Lee and Barbara Kopp at Normandale Community College on April 24. She added that she also attended spring commencements.

4. Chancellor's Comments: James McCormick.

   Chancellor McCormick welcomed the public, friends of the system and special guests. He thanked the constituency leaders, presidents and Office of the Chancellor staff for their assistance and support.

   Chancellor McCormick commented on visits he had made to various campuses. He observed that there is a unique and special relationship between faculty members and the students.

   Chancellor McCormick reported that he has requested Associate Vice Chancellor Linda Kohl and Deputy to the Chancellor John Ostrem to communicate to the constituents that there is hope of a special session being called and if so, there will be support for the capital bill or it will be presented again at the fiscal years 2005 or 2006 sessions.

   Chancellor McCormick stated that evaluations are in progress for the Chancellor and presidents and also to evaluate the progress of the work plan. He stated that he had individual discussions with the Board members and presidents for insight regarding the work plan. He will present next year's plan for approval at the June meeting.

   Chancellor McCormick stated that one of the goals through the coming year will be integrated communications strategy work. The assessment of the system marketing and communications will be presented at the July meeting.

   The objectives of the assessment are to build support for the 2005-06 biennial budget request and the capital bill if there is not a special session; increase visibility for the system and the colleges and universities; strengthen internal communications; and continue to enhance the reputation of the system among business leaders. He added that the assessment comprises three parts: a review of existing plans; strategies and collective material; and interviews with board members, presidents, student representatives, employee groups, key executive staff and selected opinion leaders.

   Chancellor McCormick stated that Senior Vice Chancellor Linda Baer recently spoke on behalf of the system to the Citizens League Higher Education Committee.

   Chancellor McCormick mentioned that the Leadership Council has explored new avenues to continue building solid relationships throughout the system. He added that there have been two sessions of extended discussions among presidents and cabinet members.

   Chancellor McCormick reported that he attended a national meeting on accountability in his role as a board member of the State Higher Education Executive Officers Organization (SHEEO). He stated that Minnesota is doing well and that he will share the feedback on the SHEEO report scheduled to be completed by October.

   Chancellor reported that he was privileged to participate in several college and university commencements. He thanked the Board members and Cabinet members who participated as well. He added that he and Associate Vice Chancellor Michael Murphy met with President Susan Marvin of Marvin Windows and attended the commencement of employees of Marvin Windows. Marvin Windows has established a higher education program within the company and has graduated 19 students. Marvin Windows will receive a national award to be recognized in Washington, D.C. for its collaboration with a college and university system.

   Chancellor McCormick reported that he attended the commencements at Minnesota State Community and Technical College-Wadena, Minnesota State College-Southeast Technical, and Saint Paul College.

   Chancellor McCormick reported that he attended the Indian Scholarship Dinner with Trustee Will Antell and several presidents. Twenty system students were recognized at the event. He added that several of the campuses participate with the scholarship program.

   Chancellor McCormick reported that President Roy Saigo was recognized with a leadership award from the State Council on Asian Pacific Minnesotans at the annual event in Minnesota.

5. Joint Council of Student Associations
1. Minnesota State College Student Association

   Mr. Justin Paul, Student At-large and President-Elect, and Mr. Brent Glass, Executive Director, Minnesota State College Student Association (MSCSA), addressed the Board of Trustees.

2. Minnesota State University Student Association

   Mr. Sam Edmunds, State Chair, and Mr. Brad Krasaway, State Chair-Elect, Minnesota State University Student Association (MSUSA), addressed the Board of Trustees.

6. Minnesota State Colleges and Universities' Bargaining Units
   1. American Federation of State, County and Municipal Employees

      Ms. Karen Foreman, President, American Federation of State, County and Municipal Employees (AFSCME), addressed the Board of Trustees.

   2. Minnesota Association of Professional Employees

      Mr. Rick Nelson, Business Agent, Minnesota Association of Professional Employees (MAPE) addressed the Board of Trustees.

   3. Minnesota State University Association of Administrative and Service Faculty

      Ms. Jeanne Cornish, President, Minnesota State University Association of Administrative and Service Faculty (MSUAASF), addressed the Board of Trustees.

   4. Inter Faculty Organization

      Mr. Jim Pehler, President, and Dr. Nancy Johnson Black, President-Elect, Inter Faculty Organization (IFO), addressed the Board of Trustees.

7. Consent Agenda

   There were no items for the consent agenda this month.

8. Board Standing Committee Reports
   1. Education Policy Committee - Campus Profile, Will Antell, Chair
   1. Alexandria Technical College

      Committee Chair Will Antell reported that the committee heard a profile of Alexandria Technical College from Interim President Jan Mahoney, President-Elect Kevin Kopischke and Dean of Technology Jan Doebbert. Information on integrated planning, institutional programming and collaboration, futures planning, facilities projects, and other data was presented. Committee Chair Antell commented that this is the second institution to present a campus profile and there will be a review and discussion on the feedback of future campus profile presentations.

   2. Educational Policy Committee, Will Antell, Chair
   1. Academic and Student Affairs Update

      Committee Chair Will Antell reported that the committee heard an update from Senior Vice Chancellor Linda Baer on the activities of the Academic and Student Affairs Division.

   2. DLiTE Presentation

      Committee Chair Antell reported that the committee heard a presentation from staff members of Bemidji State University on the DLiTE on-line training program. The program provides access to teacher licensure for students with limited opportunity to participate in more traditional models.

   3. Proposed Amendment to Policy 2.8, Student Life (First Reading)

      Committee Chair Antell reported that the committee heard a report from Senior Vice Chancellor Baer and System Director Steve Frantz on the Proposed Amendment to Policy 2.8, Student Life. This will be an action item at the June meeting.

   4. Academic and Student Affairs Awards

      Committee Chair Antell reported that the committee heard a presentation by Senior Vice Chancellor Baer to honor the achievements by the Minnesota State Colleges and Universities in the area of Academic and Student Affairs. The following recipients received the 2004 Academic and Student Affairs awards:

      Health Careers Institute at Minneapolis Community and Technical College and the Taking Steps to Better Health Program at Minnesota State University, Mankato received the 2004 Innovative Partnering and Collaboration Awards.

      Dr. Peggy Kennedy, Vice President of Academic Affairs and Student Life at Saint Paul College and the Deans Council at Winona State University are the recipients of the system's 2004 award for Outstanding Academic and Student Affairs Administrator.

      The Adult Success through Accelerated Programs, Inver Hills Community College; the College of Business Technology Initiative, Minnesota State University, Mankato; and the Nursing Pathway Program, Minneapolis Community and Technical College have been awarded the 2004 Excellence in Curriculum Programming.

      The winners of the 2004 Innovative Student Affairs Program Awards are the Student Success Day Program at Century College and the Learning Communities Program at Minnesota State University, Mankato.

   5. Transfer Report

      Committee Chair Antell reported that due to time constraints the Transfer Report will be presented at the June meeting.

   3. Sabbatical Report

      Committee Chair Antell reported that the committee received the annual Sabbatical Report. The report shows sabbatical leaves taken at Minnesota State Colleges and Universities in fiscal year 2003.

   4. Human Resources Policy Committee, Ivan Dusek, Chair
   1. Human Resources Update

      Committee Chair Dusek reported that the committee heard an update from Vice Chancellor Bill Tschida on the Human Resources Division.

   2. Leadership Development

      Committee Chair Dusek reported that the committee heard a report from Vice Chancellor Tschida on Leadership Development. At the April meeting of the Human Resources Policy Committee, Trustee Andrew Boss opened a discussion on the importance of emphasizing leadership and management development in the Office of the Chancellor, at the campuses for presidents, senior administrators and managers. Committee Chair Dusek stated that there will be leadership training development available to the entire system and there will be further discussion and updates at the September meeting.

   3. Demographic Report

      Committee Chair Dusek reported that due to time constraints the Demographic Report will be presented at the June meeting.

   5. Technology Committee, Lew Moran, Chair
   1. Information Technology Update

      Committee Chair Lew Moran reported that the committee heard an update from Vice Chancellor Ken Niemi on the current issues related to Information Technology.

   2. Business Practices Alignment Update

      Committee Chair Moran reported that the committee heard an update from President Robert Musgrove on the Business Practices Alignment. The Business Practices Alignment Committee is proceeding with a system project to analyze 107 identified variations in business practices among the institutions.

   3. Security Issues Update

      Committee Chair Moran reported that the committee heard an update from Information Technology Services Security Director Bev Schuft on security issues. Demonstrations showed how the system is queried by others than students, faculty or those with a legitimate cause. Committee Chair Moran commented that substantial transformation has been made to the safety and security of data.

   6. Advancement Committee, Cheryl Dickson, Chair
   1. Advancement Leadership Council Update

      Committee Chair Cheryl Dickson reported that the committee heard an update from Deputy to the Chancellor John Ostrem on the work of government relations and from Associate Vice Chancellor Linda Kohl on the work of the Public Affairs office.

   2. State Legislative Update

      Committee Chair Dickson reported that the committee heard an update from Deputy to the Chancellor Ostrem on the outcome of the State Legislative session.

   3. Federal Legislative Update

      Committee Chair Dickson reported that the committee heard an update from Deputy to the Chancellor Ostrem on progress related to the goal to improve federal relations. Federal Government Relations Director Mary Jacquart has begun to collect ideas and information for next year's federal request.

   4. Trustee Emeritus Bob Erickson's Bike Ride

      Committee Chair Dickson reported that the committee heard a report from Executive Director Catherine McGlinch on Trustee Emeritus Bob Erickson's Bike Ride. Trustee Emeritus Erickson's proposed schedule will begin on Monday, August 23, and end on Thursday, September 23.

   7. Finance/Facilities Policy Committee, Andrew Boss, Chair
   1. Finance/Facilities Division Update

      Committee Chair Andrew Boss reported that the committee heard an update on the Finance/Facilities Division from Vice Chancellor Laura King.

   2. Allocation Framework Implementation (First Reading)

      Committee Chair Boss reported that the committee heard a report from Vice Chancellor King on the Allocation Framework Implementation. This will be an action item at the June meeting.

   3. FY 2005 Operating Budget Including Tuition and Fees (First Reading)

      Committee Chair Boss reported that the committee heard a report from Vice Chancellor King on the FY 2005 Operating Budget Including Tuition and Fees. This will be an action item at the June meeting.

9. Requests by Individuals to Address the Board

   There were no requests to address the Board.

10. Other Business

    Closed Session - At 2:55 p.m. Trustee Andrew Boss moved that the Board of Trustees meet in closed session for (a) consideration of labor negotiations strategy; and (b) discuss litigation strategy in IFO v. Ludeman, et al., pursuant to Minnesota Statutes Sections 13D.03 and 13D.05.Trustee Tyler Despins seconded and the motion carried unanimously.

    The Closed Session concluded at 4:11 p.m.

11. Adjournment

    Chair Luoma adjourned the meeting by consensus at 4:11 p.m.

Recorded by Ingeborg K. Chapin
Board Secretary