March 2004 Board Meeting
Board Meeting Minutes

Thursday, March 17, 2004
Wells Fargo Place
St. Paul, Minnesota

Trustees Present: Jim Luoma, Chair, Will Antell, Andrew Boss, Daniel Coborn, Tyler Despins, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Robert Hoffman, Vincent Ijioma, Lew Moran, David Paskach, Ann Curme Shaw and Shaun Williams

Absent: Mary Choate

1. Call to Order

   Chair Jim Luoma called the meeting to order at 1:05 p.m.

2. Chair's Report
1. Minutes of Board of Trustees Meeting of January 22, 2004

   As there were no corrections to the minutes, Chair Luoma announced that the minutes stand approved as written.

2. Draft Minutes of Executive Committee Meeting of March 3, 2004

   Chair Luoma reported that the draft minutes of the Executive Committee meeting are included for information in the board packet.

   Chair Luoma announced that due to a legislative meeting requiring the presence of several presidents, there has been a change to the order of the agenda. Human Resources Policy Committee will report first in the standing committee reports.

   Chair Luoma reported that he attended the Senate Higher Education Bonding Hearing on February 12, commenting that he was pleased with the testimony from the Minnesota State College Student Association (MSCSA) and the Minnesota State University Student Association (MSUSA) leadership and presidents. He added that the public display of collaboration and support raises the credibility and visibility of the System to its stakeholders.

   Chair Luoma reported that he and Vice Chair Hoffman, Chancellor McCormick, Senior Vice Chancellor Linda Baer and Director of Government Relations Bernie Omann met with Governor Tim Pawlenty on March 2, to discuss the system initiatives of online learning, nursing and health care education, job creation and JOBZ partnerships. In a previous meeting Governor Pawlenty challenged the System to develop new and bold initiatives. Chair Luoma added that the Governor was pleased with the initiatives and now is the time to move forward.

   Chair Luoma commented that Trustee Vincent Ijioma has shown extraordinary commitment and public service during his tenure on the Board. He stated that Trustee Ijioma will become a citizen of the United States during proceedings at Bethel Seminary College in Saint Paul on March 17.

   Chair Luoma announced that several Board members will attend the Nellie Stone Johnson Scholarship Dinner on March 25. He added that the event has increased in attendance each year.

   Chair Luoma announced that the American Association of Community Colleges will hold its annual convention in Minneapolis April 24-27. The theme of the convention is "Keeping the Promise" and System leadership will present a panel on "Successful Evaluations of Chancellor, Presidents and Cabinet Members."

3. Trustee Reports

   Trustee Ivan Dusek reported that he attended the Association of Community Colleges Trustees (ACCT) National Legislative Summit on February 8-11, in Washington, DC.

   He added that in conjunction with the summit, he attended the ACCT National Diversity Committee meeting of which he is an associate member. Trustee Dusek attended the Minnesota Minority Education Partnership (MMEP) conference at the University of Minnesota on February 12-13. He also attended a conference sponsored by Minnesota State Colleges and Universities on Recruitment and Retention of Underrepresented Students on February 19-20.

   Trustee Will Antell reported that he met with President Pat Johns at Anoka Ramsey Community College. He also attended the MMEP conference on February 12-13.

   Trustee Cheryl Dickson reported that she attended the opening of the Center for Liberal Arts at North Hennepin Community College on January 30.

   Trustee Vincent Ijioma reported that he attended the business and campus visit with Chancellor McCormick at Hennepin Technical College on February 6.

   Trustee Shaun Williams reported the he and other Trustees attended the Carter Partnership Dinner and Minnesota Campus Compact Tenth Anniversary Event on February 21. He also reported that he visited Fond du Lac Tribal and Community College and attended a birthday celebration for President Don Day.

4. Chancellor's Comments: James McCormick.

   Chancellor McCormick welcomed the public, friends and leaders of the System. He thanked the constituency leaders, presidents and Office of the Chancellor staff for their continued support and assistance.

   He welcomed back President Terrence Leas of Riverland Community College and Vice Chancellor Bill Tschida, both returning from medical leave. Chancellor McCormick congratulated Trustee Ijioma and wished him joy, health and prosperity as he becomes a citizen of the United States.

   Chancellor McCormick also reported that he and Chair Luoma, along with Vice Chair Hoffman, Senior Vice Chancellor Linda Baer and Bernie Omann met with Governor Pawlenty on March 2, for discussion on the System's initiatives.

   Chancellor McCormick reported that he attended several legislative hearings and meetings which included the Senate Higher Education Committee meeting to address concerns regarding Senator Kleis' legislation that would allow campuses the right to vote themselves out of the System and the House Capital Investment Committee and the House Higher Education Committee on the bonding request.

   Chancellor commented that after being selected three years ago, he visited individually with each Board member and president and stated that the visits were helpful to develop the work plan which he presented at the July 2001 Board of Trustees meeting. He again has met with each Board member and is in the process of meeting with the presidents and other constituencies for their insight as he develops the work plan for the coming year.

   Chancellor reported that he recently had the privilege to serve as "Principal for a Day" at Humboldt Junior High School in Saint Paul. As a result, he commented that he has a renewed admiration for the issues that confront the public school teachers and administrators. He added that Principal Mary Williams was a teacher in the former technical college system.

   Chancellor reported that he was invited to meet with the Trustee Candidate Advisory Council to offer the committee insight on the System, as well as characteristics essential for successful candidates.

   Chancellor reported that he attended the inauguration of Brian Rosenberg, the sixteenth president of Macalester College. He stated the importance of bringing the presence and interest of the System to other higher education communities in Minnesota. He also added that President Davenport will represent the System at James Peterson's upcoming inauguration at Gustavus Adolphus College.

   Chancellor mentioned that it is the closing season for some of the system's intercollegiate athletic teams and congratulated the students and coaching staff. He added that Minneapolis Community and Technical College women's basketball team celebrated a national championship and Southwest Minnesota State University hosted and participated in the National Intercollegiate Wheelchair Basketball tournament.

   Chancellor stated that a new relationship has been established between the Peace Corps and the system's community and technical colleges. He represented the American Association of Community Colleges for President George Boggs in Rochester as part of this nationwide focus.

   Rochester Community and Technical College has gained a national reputation with its own alumni in the Peace Corps.

   Chancellor announced that the Office of the Chancellor will host the first presidents' assistants' conference on March 18-19. The conference entitled "Purpose and Excellence: Assisting the President in Our Higher Education Communities," has attracted interest from across the state system.

   Chancellor McCormick noted that two major searches have successfully been completed: the new president for Normandale Community College, and Ms. Catherine McGlinch, Executive Director of the Minnesota State Colleges and Universities Foundation.

5. Joint Council of Student Associations
   1. Minnesota State College Student Association

      Mr. Jeff Thompson, Vice President, and Mr. Brent Glass, Executive Director, Minnesota State College Student Association (MSCSA), addressed the Board of Trustees.

   2. Minnesota State University Student Association

      Mr. Sam Edmunds, State Chair, Minnesota State University Student Association (MSUSA), addressed the Board of Trustees.

6. Minnesota State Colleges and Universities' Bargaining Units
   1. American Federation of State, County and Municipal Employees

      Ms. Karen Foreman, President, American Federation of State, County and Municipal Employees (AFSCME), addressed the Board of Trustees.

   2. Minnesota State University Association of Administrative and Service Faculty

      Ms. Jeanne Cornish, President, Minnesota State University Association of Administrative and Service Faculty (MSUAASF), addressed the Board of Trustees.

   3. Inter Faculty Organization

      Mr. Jim Pehler, President, Inter Faculty Organization (IFO), addressed the Board of Trustees.

7. Consent Agenda
1. Real Property Acquisition
2. FY 2005 Revenue Fund Fees and Spending Plans (Second Reading)
3. Appointment to Academic Rank

   Trustee Tyler Despins requested that agenda item a. Real Property Acquisition be removed from the Consent Agenda. Chair Luoma stated that the item was removed from the consent agenda and placed on the Finance/Facilities Policy Committee's agenda.

   Trustee Ivan Dusek moved approval of items b. FY 2005 Revenue Fund Fees and Spending Plans, and c. Appointment to Academic Rank. Trustee Robert Hoffman seconded and the motion carried unanimously.

8. Board Standing Committee Reports
1. Finance/Facilities Policy Committee, Andrew Boss, Chair
1. Finance/Facilities Division Update

   Committee Chair Andrew Boss reported that the committee heard an update from Vice Chancellor Laura King on the Finance/Facilities Division.

2. Emergency Preparedness Planning

   Committee Chair Boss reported that the committee heard an update from Associate Vice Chancellor Allan Johnson and Director for Fire/EMS/Safety Training Don Beckering on the Emergency Preparedness Planning. The guidelines for planning and prevention actions define responsibilities for major emergencies and state declared disasters. Committee Chair Boss added that the Board will receive further information at future meetings.

3. Administrative Systems Study Report

   Committee Chair Boss reported that the committee reviewed the Administrative Systems Study Report. Committee Chair Boss stated the study was initiated to review ways to enhance state payroll and human resources systems and is in its second phase. More information will be presented at future meetings.

4. Summary of Purchasing Practices

   Committee Chair Boss reported that due to time constraints, the Summary of Purchasing Practices has been deferred to a future meeting.

5. *Real Property Acquisition

   Trustee Ann Curme Shaw moved that the Board of Trustees approves:

   1. Acquisition of the Alumni Foundation Building by Minnesota State University, Mankato subject to the completion of all necessary due diligence requirements and approval of all documents by the Attorney General's Office.
   2. Acquisition of the Lincoln School site located at 654 Huff Street, and a single-family residence at 358 Johnson Street, Winona, Minnesota by Winona State University subject to completion of all necessary due diligence requirements and approval of all documents by the Attorney General's Office.
   3. Acquisition of approximately 25.14 acres of privately owned land, the disposition of approximately 4.48 acres of college owned land for dedicated right-of-way for the proposed realignment of Isanti County Road #70, and the acceptance of land as a result of vacated right-of-way of the old County Road #70 alignment adjacent to the Anoka-Ramsey Community College, Cambridge Campus, contingent upon the ability to dispose of or transfer property interests to Isanti County for purposes of realigning County Road #70 and subject to the completion of all necessary due diligence requirements and approval of all documents by the Attorney General's office.
   4. Acquisition of 2209 Trinity Road, Duluth, Minnesota by Lake Superior College, subject to completion of all necessary due diligence requirements and approval of all documents by the Attorney General's Office.
   
   

   Vice Chair Robert Hoffman seconded the motion.

   Trustee Tyler Despins moved to divide the question whereas items a. c. and d. would be acted upon in one motion and item b. would be acted upon in another motion. Trustee Vincent Ijioma seconded and the motion carried unanimously.

   Vice Chair Hoffman questioned the reason for separating item b. Trustee Despins stated that members of the student senate at Winona State University had concerns on the consultation process regarding the property acquisition of the Lincoln School site in Winona.

   Chair Luoma explained that Chancellor McCormick will present a recommendation to the Board that will direct how real property acquisitions are brought before the Board in the future. Trustee Clarence Hightower added that as the Board did not have the benefit of reviewing the consultation letters and that there is considerable debate, he concurred to divide the question.

   Trustee Shaw moved that the Board of Trustees approves items a., c. and d. as referenced above. Vice Chair Hoffman seconded and the motion carried with ten in favor (Trustees Andrew Boss, Daniel Coborn, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Robert Hoffman, Vincent Ijioma, Lew Moran and David Paskach and Ann Curme Shaw) and three opposed (Trustees Antell, Despins and Williams).

   Trustee Shaw moved that the Board of Trustees approves:

   b. Acquisition of the Lincoln School site located at 654 Huff Street, and a single-family residence at 358 Johnson Street, Winona, Minnesota by Winona State University subject to completion of all necessary due diligence requirements and approval of all documents by the Attorney General's Office.

   Trustee Andrew Boss seconded.

   Trustee Despins moved to amend the motion by inserting the following language after the words "subject to," "the Chancellor's satisfaction that consultation process has occurred and the." Trustee Shaun Williams seconded.

   Vice Chair Hoffman requested an explanation of the added language to the motion. Trustee Despins explained that the addition entails that Chancellor McCormick is satisfied that the consultation process has occurred. Trustee Boss stated that the understanding is that the Board is approving the addition of the responsibility of the Chancellor that the consultation process has occurred.

   Chancellor McCormick explained that he will require a letter from the student senate stating that consultation has occurred.

   Chair Luoma called the question on the amendment to the motion as follows:

   The Board of Trustees approves the Acquisition of the Lincoln School site located at 654 Huff Street, and a single-family residence at 358 Johnson Street, Winona, Minnesota by Winona State University subject to the Chancellor's satisfaction that consultation process has occurred and the completion of all necessary due diligence requirements and approval of all documents by the Attorney General's Office.

   The amendment to the motion carried with twelve in favor (Trustees Andrew Boss, Daniel Coborn, Tyler Despins, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Robert Hoffman, Vincent Ijioma, Lew Moran, David Paskach, Ann Curme Shaw and Shaun Williams) and one opposed (Trustee Will Antell).

   The motion as amended carried with ten in favor (Trustees Andrew Boss, Daniel Coborn, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Robert Hoffman, Vincent Ijioma, Lew Moran, David Paskach and Ann Curme Shaw), two opposed (Trustees Will Antell and Shaun Williams) and one abstention (Trustee Tyler Despins).

2. Advancement Committee, Cheryl Dickson, Chair
1. Advancement Update

   Committee Chair Dickson reported that the committee heard an update from Associate Vice Chancellor Kohl that the Office of the Chancellor and several institutions have received awards for publications and the new Minnesota State Colleges and Universities logo. Committee Chair Dickson requested the awards be displayed at the next meeting. Kruskopf Olson advertising agency in Minneapolis has been selected to help with the new advertising campaign. The diversity advertising campaign is gearing up for phase two.

2. Association of Community College Trustees National Legislative Summit Report

   Deputy to the Chancellor John Ostrem reported on the Association of Community College Trustees (ACCT) National Legislative Summit that was held February 8-11, in Washington, DC.

   Committee Chair Dickson commented on the excellent work by staff on scheduling meetings with the congressional members.

3. 2004 Legislative Session

   Committee Chair Dickson reported that the committee heard a report from Deputy to the Chancellor Ostrem on issues before the legislature which may have an impact on the system.

4. Development Update

   Committee Chair Dickson reported that the committee was introduced to the new Executive Director of the Minnesota State Colleges and Universities Foundation Catherine McGlinch. Committee Chair Dickson added that Ms. McGlinch has an excellent and broad range of experience to lead the Minnesota State Colleges and Universities Foundation.

5. Board Meetings on College and University Campuses

   Committee Chair Dickson reported that the committee had a discussion on Board meetings on college and university campuses. She added that the committee concluded that in light of six new board members starting July 1, the discussion and decision should include those new members.

3. Human Resources Policy Committee, Ivan Dusek, Chair
1. Human Resources Update

   Committee Chair Dusek reported that the committee heard an update from Vice Chancellor Bill Tschida on the Human Resources Division.

2. Presentation on Compensation Philosophy

   Committee Chair Dusek reported that the committee heard a presentation from Vice Chancellor Tschida on the compensation philosophy used by the Office of the Chancellor when developing salary proposals to revise the Personnel Plan for Minnesota State Colleges and Universities Administrators.

3. Proposed Policy 1B.3, Sexual Violence Policy, and Proposed Procedure 1B.3.1, Sexual Violence Procedure (First Reading)

   Committee Chair Dusek reported that the committee reviewed the Proposed Policy 1B.3, Sexual Violence Policy, and Proposed Procedure 1B.3.1, Sexual Violence Procedure. The new proposed procedure is designed to further implement Minnesota State Colleges and Universities policies relating to sexual violence by providing a process that covers students, employees and others, as appropriate, where alleged incidents of sexual violence have occurred on Minnesota State Colleges and Universities properties. This will be an action item at the April meeting.

4. *Appointment of President of Normandale Community College

   With the announcement of Dr. Thomas Horak's retirement as president of Normandale Community College, a nationwide search was conducted with the assistance of an executive search firm. Dr. Cheryl Frank, president of Inver Hills Community College, chaired the search committee. Chancellor McCormick, along with members of the Board of Trustees and Cabinet from the Office of the Chancellor, interviewed the three finalists.

   Chancellor McCormick announced that he is pleased to recommend Dr. Hiyane-Brown for the presidency of Normandale Community College. Dr. Hiyane-Brown is currently serving as Vice President for Academic and Student Affairs at Tacoma Community College in Tacoma, Washington, an institution of approximately 1,000 credit students with three off-campus centers. She has served previously as Dean of Instruction at Leeward Community College in Pearl City, Hawaii and Associate Dean of Instruction at Muscatine Community College, Muscatine, Iowa.

   Dr. Hiyane-Brown received her education doctorate in the Community College Leadership Program from Oregon State University, a master's degree in Instructional Design and Technology from the University of Iowa, and a bachelor's degree in Anthropology from Grinnell College in Iowa.

   Committee Chair Dusek moved that the Board of Trustees, upon the recommendation of Chancellor McCormick, appoints Dr. Katherine Hiyane-Brown as President of Normandale Community College, subject to the completion of an employment contract, which the Board authorizes the Chancellor to negotiate in consultation with the Chair of the Board and Chair of the Human Resources Policy Committee in accordance with the terms and conditions of the Personnel Plan for Minnesota State Colleges and Universities Administrators. Trustee Ann Curme Shaw seconded and the motion carried unanimously.

   Dr. Hiyane-Brown thanked the Board of Trustees and Chancellor McCormick stating that she is honored to accept the position as president of Normandale Community College and added that to serve as a leader for such an outstanding institution is a great privilege.

4. Technology Committee, Lew Moran, Chair
   1. Information Technology Update

      Committee Chair Lew Moran reported that the committee heard an update from Vice Chancellor Ken Niemi on the current issues related to Information Technology.

   2. 2004 Information Technology Awards

      Committee Chair Moran reported that the committee heard a presentation on the 2004 Information Technology Awards. There were 11 awards from a field of 36 nominations throughout the Minnesota State Colleges and Universities System.

   3. Integrated Statewide Records System (ISRS) 2010 Update

      Committee Chair Moran reported that due to the absence of Vice Chancellor Niemi, the Integrated Statewide Records System (ISRS) 2010 update has been deferred to the April meeting.

   4. Business Practices Alignment Committee Update

      Committee Chair Moran reported that the committee heard an update from President Robert Musgrove on the work of the Business Practices Alignment Committee. The Business Practices Alignment Committee was established to provide leadership in support of the goal of fully integrating the system by reducing the number of unnecessary business practice variations.

   5. Desire2Learn Update

      Committee Chair Moran reported that the committee heard an update from Associate Vice Chancellor John O'Brien on Desire2Learn. The committee viewed demonstrations from Minnesota West Community and Technical College and Normandale Community College demonstrating how they presently use the Desire2Learn instructional management system.

5. Educational Policy Committee, Will Antell, Chair
1. Academic and Student Affairs Update

   Committee Chair Will Antell reported that the committee heard an update from Senior Vice Chancellor Baer on the activities of the Academic and Student Affairs Division.

2. *Proposed Amendments to Policy 3.17 Degrees, Diplomas and Certificates; 3.21 Undergraduate Credit Transfer; and 3.25 Degree Granting Authority (Second Reading)

   Committee Chair Antell moved that the Board of Trustees approves the proposed amendments to Policy 3.17, Degrees, Diplomas and Certificates, Policy 3.21, Undergraduate Credit Transfer, and Policy 3.25 Degree Granting Authority. Trustee Shaun Williams seconded and the motion carried unanimously.

3. *Proposed Amendment to Policy 2.9 Financial Aid Satisfactory Progress (Second Reading)

   Committee Chair Antell moved that the Board of Trustees approves the proposed amendment to Policy 2.9 Financial Aid Satisfactory Progress. Vice Chair Hoffman seconded and the motion carried unanimously.

4. 2010 Planning for Innovation

   Committee Chair Antell reported that the committee heard a presentation from Senior Vice Chancellor Baer and President Jon Quistgaard outlining a summary of the 2010 discussions with each of the presidents in the context of change and innovation and the issues that enhance or impede change.

5. P-16 Related Issues
   
   
   • Developmental Education Update
   • "Quality Counts" Report Card Update
   
   

   Committee Chair Antell reported that the committee heard a presentation from Senior Vice Chancellor Baer on the Developmental Education Update, which is to help the Board become better informed about the extent and nature of developmental education in our system. The "Quality Counts" Report Card Update is a report led by the U.S. Department of Education published annually by Education Week. The report grades all 50 states and the District of Columbia in five areas based on data collected from multiple sources. Committee Chair Antell stated that P-16 related issues will continue to be a focus at future meetings.

6. Regions Change – Whose Region Is It Anyway?

   Committee Chair Antell reported that the committee had a discussion on the system work plan activities relating to regional planning.

6. Joint Education Policy and Technology Committees, Will Antell and Lew Moran, Co-Chairs
1. Minnesota Online Fiscal Update

   Committee Co-Chair Moran reported the committee heard an update from Senior Vice Chancellor Baer and Associate Vice Chancellor Gary Langer on the Minnesota Online Fiscal Update.

   A proposal for a $5 per credit tuition is recommended per credit course.

9. Requests by Individuals to Address the Board

   There were no requests to address the Board.

10. Other Business

    Chair Luoma explained that due to the many concerns regarding the consultative process, he requested that Vice Chancellor Laura King address the Board. Vice Chancellor King invited Dr. Steve Frantz to participate in the discussion to explain the policy on the consultation process. Dr. Frantz read the procedure to Policy 2.3.1.

    When a college or university proposal requiring consultation is to be considered by the Board of Trustees, that college or university president shall submit an authorized letter to the Office of the Chancellor from the campus student association prior to the first reading, stating the level of consultation and any position taken by the association on the issue, except under very unusual circumstances as reported to the Chancellor.

    Vice Chancellor King explained that direction has been taken to work with the student associations to review current policy and procedure to be proper, or work on alternative language. A discussion continued and Chair Luoma concluded that the opinions and points of the members will be taken under consideration in reviewing and revising the consultative process as appropriate.

11. Adjournment

    Chair Luoma adjourned the meeting by consensus at 3:08 p.m.

Recorded by Ingeborg K. Chapin
Board Secretary