July 2004

Board Meeting Minutes

Wednesday, July, 2004
Wells Fargo Place
St. Paul, Minnesota

Trustees Present: Robert Hoffman, Vice Chair, Duane Benson, Tyler Despins, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Vincent Ijioma, Lew Moran, David Olson, David Paskach, Thomas Renier, Ann Curme Shaw and Christopher Schultz

Trustees Absent: Will Antell and Mary Choate

1. Call to Order
   Vice Chair Robert Hoffman called the meeting to order at 1:00 p.m.


2. Vice Chair's Report
1. Minutes of Board of Trustees Meeting of June 16, 2004
   Vice Chair Hoffman reported a revision to the minutes of June 16, 2004, on page number eight of the Finance/Facilities Policy Committee, agenda item 5, as follows: 4. In addition to the adoption of the above resolution, the Board directed Winona State University to return to the Board with a finance plan for the final build-out prior to commencement of phase two.
   
   Vice Chair Hoffman reported that the minutes were approved.


2. Draft Minutes of Executive Committee Meeting of July 7, 2004
   Vice Chair Hoffman reported that the draft minutes of the Executive Committee meeting are included for information in the board packet.


3. Election of Officers
   The three offices up for election were chair, vice chair and treasurer. In addition to the slate of candidates, nominations can be made from the floor. Nominations do not require a second.

   Chair
   Trustee Ann Curme Shaw reported that the candidate for the position of chair is Vice Chair Robert Hoffman. Trustee Curme Shaw called for any other nominations. There were none. Trustee Curme Shaw declared that the nominations were closed.

   Trustee Curme Shaw moved to elect Vice Chair Robert Hoffman as chair. The motion carried unanimously and Trustee Curme Shaw declared that Vice Chair Hoffman was elected as chair, effective August 1, 2004.

   Vice Chair
   Vice Chair Hoffman reported that the candidate for the position of vice chair is Trustee Ann Curme Shaw. Vice Chair Hoffman called for any other nominations. There were none. Vice Chair Hoffman declared that the nominations were closed.

   Vice Chair Hoffman moved to elect Trustee Ann Curme Shaw as vice chair. The motion carried unanimously and Vice Chair Hoffman declared that Trustee Curme Shaw was elected as vice chair, effective August 1, 2004.

   Treasurer
   Vice Chair Hoffman reported that the candidate for the position of treasurer is Trustee Cheryl Dickson. Vice Chair Hoffman called for any other nominations. There were none. Vice Chair Hoffman declared that the nominations were closed.

   Vice Chair Hoffman moved to elect Trustee Cheryl Dickson as treasurer. The motion carried unanimously and Vice Chair Hoffman declared that Trustee Dickson was elected as treasurer, effective August 1, 2004.

3. *Proposed FY 2005 Meeting Calendar
   Vice Chair Hoffman reviewed the calendar dates and announced that a retreat is scheduled on November 15-16, 2004. The December 2004, meeting dates were changed to December 14-15, at the May meeting to accommodate the holiday week. The annual meeting is scheduled on July 19-20, 2005. Vice Chair Hoffman commented that the Board will review the annual meeting and election dates and may change them to allow time for newly appointed trustees to acquaint themselves.

   Trustee Tyler Despins moved that the Board of Trustees adopts the Fiscal Year 2005 Meeting Calendar as presented. Trustee Vincent Ijioma seconded and the motion carried unanimously.

   Trustee Duane Benson suggested that the Board review the number of scheduled meetings and consider the time commitment and work involved for the Trustees, presidents and staff. Trustee Clarence Hightower suggested a discussion at the September Executive Committee meeting. Vice Chair Hoffman agreed to add a discussion to the September Executive Committee agenda.

   Vice Chair Hoffman announced that the September Board committee meetings will begin at 12:00 noon on Tuesday, September 21, with a time-frame of one hour per committee. On the morning of Wednesday, September 22, the Board will review and discuss the Integrated Strategic Communications Plan; the Board meeting will begin at 1:30 p.m.

4. Recognition of Years of Service as President
   Vice Chair Hoffman and Chancellor McCormick presented certificates to Presidents Roland Barden and Darrell Krueger in recognition of their years of service. President Barden was recognized for ten years of service as president of Minnesota State University Moorhead. President Krueger was recognized for fifteen years of service as president of Winona State University.


5. Trustee Reports
   Trustee Tyler Despins reported that he attended the Minnesota State University Student Association (MSUSA) Summer Conference on July 9-11, in Bemidji, MN.

   Trustee Ivan Dusek attended a business meeting along with Chancellor McCormick on July 15, at Ridgewater College in Willmar.

6. Chancellor's Comments
   Chancellor McCormick welcomed the newly appointed Trustees: Duane Benson, David Olson, Thomas Renier, and Christopher Schultz, and newly appointed President Katherine Hiyane-Brown of Normandale Community College. He also welcomed the members of the public, constituent leaders and friends of the system. He expressed his gratitude and appreciation to the outgoing Trustees for their service and dedication to the system.

   Chancellor McCormick reported that he and Vice Chair Hoffman will attend a meeting of the Citizens League Commission on August 19, at Alexandria Technical College.

1. Fourth Quarter Report
   Chancellor McCormick reported on the fourth quarter report that ended June 30, 2004. An executive summary of the report represents the accomplishments of the ongoing initiatives and annual priorities for the fourth quarter. He added that detailed appendices are available on the Minnesota State Colleges and Universities Web site and in manuscript form upon request.

   Chancellor McCormick reported that the Work Plan includes a plan for each college and university, and the public relations and marketing plan. Chancellor reviewed the results of the initiatives in the report.

   • Operating better as a higher education system;
   • Improved focus on the students and serving more students;
   • Leadership has begun a fruitful dialog with the business community;
   • An excellent working relationship has emerged with the Department of Employment and Economic Development (DEED), and Commissioner Matt Kramer;
   • Minnesota State Colleges and Universities trained over 5,000 displaced workers;
   • Minnesota State Colleges and Universities, responsive to the State's needs, made an additional 980 nursing program enrollments possible in a short amount of time;
   • Leadership reached consensus on the allocation model;
   • Steady progress has been made on the Board's accountability measures project;
   • An executive director position was filled for the Minnesota State Colleges and Universities Foundation and significant progress was made in fundraising;
   • Improved Federal Relations with an aggressive organization;
   • Services to underrepresented students have improved;
   • Implementation of the Desire2Learn Project;
   • Steady growth of the Minnesota Online program;
   • Overall audit results of the colleges and universities;
   • 2010 futures planning and bold ideas;
   • The gap analysis project;
   • The continuing provision of quality teaching and learning services in the face of declining resources.

   The Chancellor stated that the primary initiatives for the coming year, along with the work plan are the integrated communications strategy work across the system; continuing reorganization and efficiencies in the Office of the Chancellor; retention rates; union relationships; preparing for successful budgets and outcomes; and, engineering programs in Minnesota.

   Chancellor reported that visits with the business leadership have been completed hosted by South Central College for the Faribault community, Minnesota State University, Mankato, and at Ridgewater College.

   Chancellor reported that he and Executive Director Catherine McGlinch have begun visits and recruiting calls to community leaders on behalf of the foundation board. He also reported that Mr. Peter DeFoe was installed as the new chair of the Fond du Lac Tribal Reservation.

   Chancellor commented that Trustee Emeritus Andrew Boss requested him to speak at a Saint Paul Rotary Club luncheon meeting about the public colleges and universities, and the achievements made as a unified system.

   Chancellor ended his report stating that he has met each president and cabinet member as part of the evaluation process and added that it was enlightening; he hoped that the process created a better understanding for all.

7. Joint Council of Student Associations
1. Minnesota State College Student Association
   Mr. Justin Pahl, President, and Richard Katz, Communications Associate, Minnesota State College Student Association (MSCSA), addressed the Board of Trustees.
2. Minnesota State University Student Association
   Mr. Brad Krasaway, State Chair, Minnesota State University Student Association (MSUSA), addressed the Board of Trustees.


8. Minnesota State Colleges and Universities' Bargaining Units
1. American Federation of State, County and Municipal Employees
   Ms. Karen Foreman, President, Local 638, American Federation of State, County and Municipal Employees (AFSCME), addressed the Board of Trustees.
2. Minnesota State University Association of Administrative and Service Faculty
   Mr. John Ferden, President, Minnesota State University Association of Administrative and Service Faculty (MSUAASF), addressed the Board of Trustees.
3. Inter Faculty Organization
   Dr. Nancy Johnson Black, President, and Mr. Russ Stanton, Legislative Relations, Inter Faculty Organization (IFO), addressed the Board of Trustees.


9. Consent Agenda
   All matters listed under Consent Agenda will be enacted by one motion in the form listed below. Any trustee may request that an item or items be removed from the Consent Agenda for independent consideration.


1. FY 2006-2011 Capital Budget Guidelines

Trustee Curme Shaw moved approval of the Consent Agenda. Trustee Despins seconded and the Consent Agenda was approved unanimously.

10. Board Standing Committee Reports
1. Educational Policy Committee, Will Antell, Chair
1. Academic and Student Affairs Update
   Committee Vice Chair Hoffman reported that the committee heard an update from Senior Vice Chancellor Linda Baer on the activities of the Academic and Student Affairs division.
2. Campus Profiles: Key Future Questions, Southwest Minnesota State University
   Committee Vice Chair Hoffman reported that the committee heard a campus profile from President David Danahar on Southwest Minnesota State University. The presentation highlighted the programs in focus; the growth of the University, the alumni profile, and the accomplishments of the University.
3. Gap Analysis Tool
   Committee Vice Chair Hoffman reported that the committee heard a presentation from Associate Vice Chancellor Leslie Mercer and System Director for Academic Programs Ron Dreyer demonstrating the current capability and future plans of the College and University Program Planning Information System which integrates nine data sources and Web-delivers to institutions' program planners.
4. Academic and Student Affairs Accomplishments
   Committee Vice Chair Hoffman reported that the committee heard a report on the accomplishments and goals of the Academic and Student Affairs division.
5. Charter Schools Sponsorship Report
   Committee Vice Chair Hoffman reported that due to time constraints the Charter Schools Sponsorship Report has been deferred to the September meeting.
2. Advancement Committee, Cheryl Dickson, Chair
1. Advancement Update
   Committee Chair Cheryl Dickson reported that the committee heard updates from Executive Director Catherine McGlinch, Deputy to the Chancellor John Ostrem, and Associate Vice Chancellor Linda Kohl on the work of the Minnesota State Colleges and Universities Foundation; the Public Affairs division and Government Relations, respectively.
2. Committee Overview
   Committee Chair Dickson reported that the committee heard an overview on the work of the Advancement Committee.
3. Integrated Strategic Communication Plan Report
   Committee Chair Dickson reported that the committee heard a report from Consultant Christine Roberts on the Integrated Strategic Communication Plan. Committee Chair Dickson stated that the report has drawn attention from many, including the union and student associations' leaders. She added that the report is an outline and that a full report will be presented at the September meeting. Vice Chair Hoffman added that merging the plan with the Chancellor's Work Plan will only benefit the Minnesota State Colleges and Universities System.

   Committee Chair Dickson stated that the Board encourages Chancellor McCormick to go forward with the plan.

   Committee Chair Dickson requested a motion to suspend the rules to endorse the report.

   Trustee Vincent Ijioma moved to suspend the rules and Trustee Ann Curme Shaw seconded. The motion carried unanimously.

   Committee Chair Dickson requested a motion to endorse the Integrated Strategic Communications Plan Report.

   Trustee Ivan Dusek moved to endorse the Integrated Strategic Communications Plan Report. Trustee Ijioma seconded and the motion carried unanimously.

3. Audit Committee, Clarence Hightower, Vice Chair
1. Audit Committee Roles and Responsibilities
   Committee Vice Chair Clarence Hightower reported that the committee heard a report from Executive Director John Asmussen on the roles and responsibilities of the Audit Committee.
2. Recommendations - Services to Traditionally Underrepresented Student Populations
   Committee Vice Chair Hightower reported that the committee heard a report from Executive Director Asmussen and Associate Vice Chancellor Dolores Fridge on the recommendations for services to traditionally underrepresented student populations. Committee Vice Chair Hightower stated that a diversity task force will develop a corrective plan for six areas identified in the report. Final recommendations will be presented at a future meeting.


4. Finance/Facilities Policy Committee, Ann Curme Shaw, Vice Chair
1. Finance Facilities Division Update
   Committee Vice Chair Ann Curme Shaw reported that the committee heard an update from Vice Chancellor Laura King on the Finance/Facilities Division.
2. FY 2006-2007 Biennial Operating Budget Request
   Committee Vice Chair Shaw reported that the committee heard a report from Vice Chancellor King on the FY 2006-2007 Biennial Operating Budget Request. The request for the FY 2006-2007 is due to the Governor and the legislature in the fall of this year. The use of operating funds will be a discussion item at the September meeting.
3. Office of the Chancellor Location Planning
   Committee Vice Chair Shaw reported that the committee heard a report from Vice Chancellor King and Associate Vice Chancellor Allan Johnson on the Office of the Chancellor Location Planning. The Office of the Chancellor currently leases office space at two locations in Saint Paul: Wells Fargo Place in downtown Saint Paul, and the Energy Technology Center in the Midway area of Saint Paul. The lease at Wells Fargo Place expires in October 2007, and the Energy Technology Center lease expires in July 2005. A search and analysis of has begun and will continue for several months. Final recommendations will be presented to the Board later this calendar year.


5. Technology Committee, Lew Moran, Chair
1. Information Technology Update
   Committee Chair Lew Moran reported that the committee heard an update from Vice Chancellor Ken Niemi on the current issues and work related to Information Technology.
2. Data Warehouse Overview
   Committee Chair Moran reported that due to time constraints the Data Warehouse Overview has been deferred to the September meeting.
3. Campus Showcase: Pine City Fiber Optic Backbone
   Committee Chair Moran reported that the committee heard a presentation from President Robert Musgrove and Vice Chancellor Niemi showcasing the Pine City Fiber Optic Backbone. As a result of public and private partnership with the city of Pine City, Pine County, Lakeside Medical Center, Pine City Public Schools, and the East Central Minnesota Educational Cable Cooperative, Pine Technical College has provided access using high bandwidth connectivity to provide interactive television and data communications services.


6. Human Resources Policy Committee, Ivan Dusek, Chair
1. Human Resources Update
   Committee Chair Ivan Dusek reported that the committee heard an update from Vice Chancellor Bill Tschida on the Human Resources division.
2. Recognition of Years of Service as President
   Committee Chair Dusek reported that the committee heard a report on the Recognition of Years of Service as President and that Presidents Darrell Krueger and Roland Barden will be recognized for their years of service during the Board meeting.


11. Requests by Individuals to Address the Board


12. Other Business
    There was no other business to come before the Board.


13. Adjournment
    Vice Chair Hoffman adjourned the meeting by consensus at 2:40 p.m.

Recorded by Ingeborg K. Chapin
Board Secretary