October 2000
Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, October 18, 2000
World Trade Center
St. Paul, Minnesota

Trustees Present: Andrew Boss, Brent A. Calhoun, Mary Choate, Ivan Dusek, Robert Erickson, Bob Hoffman, Jim A. Luoma, Lew Moran, Joseph Swanson, Michael Vekich, Chair

Trustees Absent: Will Antell, Nancy Brataas, Daniel G. Coborn, Dennis Dotson, Joann Splonskowski

1. Call to Order
   Chair Vekich called the meeting to order at 1:00 p.m. and reported that a quorum was present. There were no changes to the agenda.
   
   
2. Chair's Report

   a. Approval of Minutes of Board of Trustees Meeting of September 20, 2000
   There was a correction in the last paragraph, line three, page three of the minutes. Trustee Choate was shown as voting twice, and Trustee Erickson was not included in the recorded votes for the office of Vice Chair. A corrected page three was distributed.
   
   Trustee Boss moved approval of the corrected minutes of September 20, 2000. Trustee Erickson seconded and the minutes were approved without dissent.
   
   

   b. Amendments to Board Policy 1A.2 Pertaining to Election of Officers
   Trustee Hoffman moved that the Board of Trustees approve the amendments to Board Policies,Chapter One, System Organization and Administration, as follows: Part 4. Officers of the Board, Subpart B. Terms of Office, and Subpart D. Election of Officers, and Part 6. Subpart A. Types of Meetings. 1. Trustee Luoma seconded and the amendments were approved without dissent.
   
   

   c. Report of the Executive Committee Meeting of October 4, 2000
   Chair Vekich reported that the Executive Committee met on October 4, 2000.
   
   d. Other
   Chair Vekich reminded everyone that because of the Thanksgiving Holiday, the November Board meeting would be on November 14-15. Chair Vekich announced that he has had discussions with Chancellor Anderson and Vice Chancellor Baer about scheduling a Board retreat in November if the schedule permits to discuss tuition and fees and the Allocation Model.
   
   Chair Vekich highlighted noteworthy events on several Minnesota State Colleges and Universities campuses. This month there have been a number of ribbon cutting and building dedication ceremonies. The grand opening of the Taylor Center at Minnesota State University, Mankato was held on October 12. A ribbon-cutting ceremony was held at Dakota County Technical College's new General Motors Raytheon Training Center. St. Cloud State University will celebrate the grand opening of the university library, called the James W. Miller Learning Resources Center. The Center's opening will be celebrated October 20 and 21st and the science fiction writer Ray Bradbury is scheduled to speak on the 20th.
   
   Students in a landscape construction class at Central Lakes College are helping rehabilitative patients at the Minnesota Neurological Hospital. The twenty-two students have planned, built and are operating a 380 square foot handicapped accessible greenhouse on the campus of Brainerd Regional Human Services Center. The two-year project creates a partnership funded by a $15,500 Growing Community Collaboration Grant from the State Higher Education Services Office.
   
   Representatives from Bemidji State University were among a team of Bemidji area physicians and nurses traveling in Siberia in October as part of a United States partnership to improve health care services in Russia.
   
   A number of MnSCU colleges won medallion awards last month at the National Council for Marketing and Publication Relations Fifth District Conference in Lincoln, Nebraska. Hennepin Technical College, Lake Superior College, Alexandria Technical College, and Dakota County Technical College won awards. In addition, MnSCU won awards for its first annual report, the Targeted Industries Partnership Brochure series, and the 1999 Bonding publication.
   
   

3. Trustee Reports
   Trustees Erickson, Dusek and Splonskowski attended part of the 40th anniversary celebration at Fergus Falls Community College.
   
   
4. Chancellor's Report: Morris J. Anderson.
   Chancellor Anderson reported that he visited Fachhochschulen in Ingolstadt, Germany. It is a university that emphasizes applied degrees and is involved in a partnership with St. Cloud State University.
   
   MnSCU's Snoopy, entitled The Joy of Learning, was auctioned by Sotheby's at the Mall of America on October 4. The winning bid was $18,000, for a net gain of $9,000.
   
   On October 16, Chancellor Anderson testified before the Joint Legislative Task Force on Workforce Development. His testimony, entitled Building Minnesota's Workforce: Competing to Win, outlined a six-part strategy for MnSCU to develop new, innovative programs. Chancellor Anderson reported that this should be discussed in greater detail at the November meeting of the Educational Policy Committee.
   
   
5. Executive Director/Board Secretary's Report, Penny Harris Reynen
   Executive Director Reynen referred to the brochure of MnSCU presidents that was distributed earlier. The brochure has black/white photographs of the presidents and includes addresses and phone numbers. Executive Director Reynen thanked the presidents for their cooperation and she also thanked Associate Vice Chancellor Kohl and her staff for creating the brochure that had been requested by the new Trustees.
   
   Executive Director Reynen provided an update on the legislative mandated study of MnSCU by the Department of Administration's Management Analysis Division. Meetings with staff from the Management Analysis Division resulted in a reduction in the contract for the number of hours originally proposed for a portion of the study. The cost of the study was correspondingly reduced to $93,000.
   
   Executive Director Reynen provided an update on the Chancellor Search. Candidate interviews will be in October. In November, the Search Advisory Committee will forward the finalists' names to the Board of Trustees. The candidate pool consists of individuals from throughout the country who are diverse in background, experience, and current positions.
   
   
6. Joint Council of Student Associations
   The following representatives of student associations addressed the Board of Trustees: Robin Melin, president, Minnesota State College Student Association, Michael Redlinger, state chair, Minnesota State University Student Association (MSUSA), and Galen Eagle Bull, MSUSA.
   
   
7. MnSCU Bargaining Units
   There were no reports from the bargaining units.
   
   
8. Consent Agenda
   a. Office of the Legislative Auditor Financial Audits of Normandale Community College, Dakota County Technical College, Minnesota State University, Moorhead, South Central College, Lake Superior College, Alexandria Technical College, and Minneapolis Community and Technical College
   b. Internal Auditing Annual Report - Fiscal Year 2000
   c. Northland Community and Technical College Schematic Design (Second Reading)
   d. FY 2001 Finance/Facilities Policy Committee Work Plan (Second Reading)
   e. Relocation of Board Policy 4.13, Expense Allowances (Second Reading)
   f. Program Approval: AS, Geographic Information Systems (GIS) and mapping, and Certificate, Geographic Information Systems (GIS) and Mapping, Anoka-Ramsey Community College, Cambridge and Coon Rapids
   g. Program Approval: BS, Civil Engineering, Minnesota State University, Mankato
   
   Trustee Erickson moved approval of the Consent Agenda. Trustee Calhoun seconded and the Consent Agenda was approved without dissent.
   
   
9. Board Standing Committee Reports
   
   a. Finance/Facilities Policy Committee
   Facilities:
   1. North Hennepin Community College General Education Building Schematic Design (First Reading)
      Committee Vice Chair Moran reported that the committee reviewed North Hennepin Community College's General Education Building Schematic Design. This will be an action item at the November Board meeting.
      
      
   2. Normandale Community College Science Building Addition Schematic Design (First Reading)
      Committee Vice Chair Moran reported that the committee reviewed Normandale Community College's Science Building Addition Schematic Design. This will be an action item at the November Board meeting.
      
      
   3. FY 2002-2007 Capital Budget
      Committee Vice Chair Moran reported that the committee reviewed the FY 2002-2007 Capital Budget.
      
      
   4. Risk Management and Insurance Update
      Committee Vice Chair Moran reported that the committee reviewed an update on Risk Management and Insurance.
      
      Finance:
   5. FY 2002-2003 Biennial Budget Request (First Reading)
      Committee Chair Erickson reported that the committee reviewed the FY 2002 -2003 Biennial Budget Request. This will be an action item at the October Board meeting.
      
      
   6. FY 2002-Allocation Framework-Implementation (First Reading)
      Committee Chair Erickson reported that the committee reviewed the FY 2002-Allocation Framework-Implementation. The committee decided to hold this over for a first reading at the November Board meeting, with action slated for December.
      
      
   7. Long Range Tuition Strategy
      Committee Chair Erickson reported that the committee reviewed the Long Range Tuition Strategy and will continue the discussion at the November Board meeting.
      
      
   8. Annual Contracts Report
      Committee Chair Erickson noted that the Annual Contracts Report was postponed until November due to time constraints.
      
      

   b. Educational Policy Committee

   1. Academic and Student Affairs Update
      Committee Chair Luoma reported that the committee received an update on academic and student affairs from Senior Vice Chancellor Baer.
      
      
   2. Program Suspension: Pine Technical College
      Committee Chair Luoma reported that Pine Technical College has suspended the following programs: AAS, Child Support Officer, Certificate, Child Support Officer, and Diploma, Child Support Officer.
      
      
   3. International Education Presentation
      Committee Chair Luoma reported that Dr. Jeanette Daines, system director for International Education, provided an update on international education.
      
      
   4. Future Trends in Higher Education
      Committee Chair Luoma reported that Senior Vice Chancellor Baer provided a report and facilitated a discussion on future trends in higher education..
      
      

   c. Audit Committee
   

   1. Third Quarter 2000 Audit Follow-up Report
      Committee Chair Choate reported that the committee reviewed the Third Quarter 2000 Audit Follow-up Report.
      
      
   2. Office of the Legislative Auditor Program Evaluation
      Committee Chair Choate reported that the Legislative Auditor Jim Nobles, and two members of his staff, presented the Office of the Legislative Auditor Program Evaluation on the MnSCU Merger.
      
      

   d. Personnel Policy Committee
   

   1. Appointment of President of Century College
      Committee Vice Chair Hoffman moved that the Board of Trustees approves the appointment of Dr. Larry Litecky as president of Century College effective October 18, 2000, under the terms and conditions of the Personnel Plan for MnSCU Administrators. Trustee Erickson seconded and the motion carried without dissent.
      
      Dr. Litecky thanked the students and staff at Century College, the Board of Trustees, Chancellor Anderson, MnSCU presidents, and the system office staff for their support.
      
      
   2. Appointment of Executive Director/Board Secretary
      Committee Vice Chair Hoffman moved that the Board of Trustees approves the appointment of Penny Harris Reynen as the Executive Director/Board Secretary for the Minnesota State Colleges and Universities, effective October 18, 2000, under the terms and conditions of the Personnel Plan for MnSCU Administrators. Trustee Boss seconded and the motion carried without dissent.
      
      Executive Director Reynen commented that she was pleased to have her appointment announced on the same day as Dr. Litecky's appointment. During the six months since she has joined MnSCU, the Board has voted for her three times: first as interim executive director, then as secretary, and now as the executive director/board secretary. She thanked the Board of Trustees for their support and confidence, and commented that she is very proud to be associated with the Board and the MnSCU system.
      
      
   3. Other
      Committee Vice Chair Hoffman reported that Russ Stanton, director, government relations, Inter Faculty Organization, presented suggestions for improving the Board Policy on the re-employment of early retirees. The committee referred the matter to Vice Chancellor Tschida who will provide a report at a later date.
      
      
10. Requests by Individuals to Address the Board
    There were no requests by individuals to address the Board.
    
    
11. Other Business
    There was no other business to come before the Board of Trustees.
    
    
12. Adjournment
    Chair Vekich adjourned the meeting by consensus at 2:10 p.m.