June 1998
Board Meeting Minutes
Board of Trustees Meeting Minutes
Wednesday, June 17, 1998
World Trade Center
Saint Paul, Minnesota
Trustees Present: Nancy Brataas, Kathleen Caffey, Archie D.
Chelseth, Daniel G. Coborn, David Erickson, Christine Fritsche, Stephen L. Maxwell,
Gary Mohrenweiser, Michael Nesdahl, Denise Stephens, Michael Vekich, James Wafler,
Charles W. Williams
Trustees Absent: Dennis Dotson, Robert Erickson
- Call to Order
Chair Vekich called the meeting to order at 1:36 p.m. and announced that a
quorum was present. There were no changes to the agenda.
- Chair's Report
a. Approval of May 20, 1998, Board of Trustees Meeting Minutes
Trustee Maxwell moved approval of the May 20, 1998, meeting minutes. Trustee
David Erickson seconded.
Chair Vekich noted a correction on page four of the minutes. A corrected
page four was distributed. Agenda item d. (1) was corrected to read "Program
approval- Diploma: Greenhouse Specialist."
The corrected minutes were approved without dissent.
b. Approval of Joint Fiscal Policy and Facilities Committee
Meeting Minutes of March 17, 1998
Trustee Mohrenweiser moved approval of the March 17, 1998, meeting minutes.
Trustee Stephens seconded. The minutes were approved without dissent.
c. Report of Executive Committee Meeting of June 1,
1998
Chair Vekich reported that the Executive Committee met on June 1, 1998.
The committee reviewed the June Board meeting agenda.
- Trustee Report
There were no Trustee reports.
- Chancellor's Report: Morris J. Anderson.
a. Appointment of President of Riverland Community College, a Technical
and Community College
b. Appointment of President of Century College, a Community and Technical
College
Chancellor Anderson announced that the appointments of presidents of Riverland
Community College and Century College will be deferred until the Personnel
Policy Committee report.
Chancellor Anderson thanked Presidents Susan Cole, John Gedker, Gene Biever,
and Ralph Knapp who were retiring or otherwise moving on to new opportunities.
Each one of these presidents deserve recognition and credit for the outstanding
jobs they have done for MnSCU. Chancellor Anderson also acknowledged Gary
Langer who served as interim president at Century College.
- Chancellor's Consent Agenda
There were no items for the Chancellor's Consent Agenda.
- Joint Council of Student Associations
The following representatives of student associations addressed the Board
of Trustees: Joe Jung, legislative liaison, Minnesota Technical College
Student Association; Francis Klinkner, state chair, Minnesota State University
Student Association; Jason Krogerson, president, Minnesota Community College
Student Association; Kyle Jarvis, Minnesota State University Student Association
campus representative, Mankato State University.
On behalf of the Minnesota Technical College Student Association Executive
Board of Directors, Mr. Jung presented a plaque to Trustee Caffey in recognition
of her outstanding contributions to the technical college students in the
State of Minnesota.
Mr. Krogerson introduced Maximilian Wasdahl who will be the new president
of the Minnesota State College Student Association, the new two year student
association that will be in effect as of July 1. Mr. Wasdahl briefly addressed
the Board.
Mr. Jarvis presented the Board with a petition endorsed by the Mankato
State University Student Association Senate, and written by students concerning
the banding tuition proposal that was passed on May 20. The petition was
signed by 591 Mankato State University students who feel that flat-rate
tuition is highly discriminatory and should be abolished. Mr. Jarvis also
commented on testimony relative to tuition banding that was given to the
Board of Trustees on May 20, 1998, by Dean Trauger, vice president for fiscal
affairs, Mankato State University.
Trustee Fritsche requested a transcript of the minutes from the joint Fiscal
Policy and Educational Policy Committee of May 20, 1998, relative to Dean
Trauger's comments during the FY1999 Tuition and Fees agenda item.
- MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
The following representatives of faculty associations addressed the Board
of Trustees: Dr. Larry Litecky who is retiring as president of Minnesota
Community College Faculty Association. He introduced the incoming president,
Larry Oveson, who has served as the vice-president of MCCFA for the past
eight years. Mr. Oveson briefly addressed the Board.
Dr. Dave Abel, president, Inter Faculty Organization, addressed the Board.
- Board Standing Committee Reports
a. Personnel Policy Committee
- Appointment of President of Riverland Community College, a Technical
and Community College
Committee Chair David Erickson reported that following the announcement
of John Gedker's resignation as president of Riverland Community College,
MnSCU conducted a nationwide search for his successor. A search committee,
chaired by Dr. Patrick Johns, president of Anoka-Ramsey Community College,
reviewed applications and forwarded finalists to the Chancellor. Following
interviews of three finalists, Chancellor Anderson is recommending the
appointment of Dr. Gary L. Rhodes.
Chancellor Anderson commented that Dr. Rhodes came highly recommended
from both the campus and community environment during the selection and
interview process. Dr. Rhodes brings a unique combination of talents to
the presidency, including the start-up of a technical college in Maine.
He has spent a fair amount of his career on the accreditation side and
has worked in both the public and private sector of higher education.
He also spent nine years in the Maricopa Community College District.
Dr. Rhodes is currently the vice president/academic dean at York County
Technical College, Maine Technical College System, Wells, Maine. He earned
a Ed.D. in higher and adult education and a M.A. In Spanish linguistics
and literature from Arizona State University. Dr. Rhodes has a B. S.,
secondary education double major in Spanish and English from Southeast
Missouri State University. Dr. Rhodes is active in community and professional
activities.
Trustee David Erickson moved to approve the appointment of Dr. Gary L.
Rhodes as president of Riverland Community College, a Technical and Community
College, effective August 15, 1998, under the terms and conditions of
the Personnel Plan for Excluded Administrators. Trustee Wafler seconded
and the motion carried without dissent.
- Appointment of President of Century College, a Community and Technical
College
Committee Chair David Erickson commented that Dr. Gary Langer has done
an excellent job as interim president of Century College, a Community
and Technical College, since November 1997.
Chancellor Anderson reported that a search committee chaired by Mr. Ralph
Knapp, President of Minnesota West Community and Technical College, was
formed to review applications and forward finalists to the Chancellor.
Chancellor Anderson thanked Mr. Knapp and recognized and thanked several
members of the search committee who were present at today's meeting. The
campus search committee interviewed four finalists and forwarded a single
name to the Chancellor for his consideration. Chancellor Anderson is recommending
the appointment of Dr. Charles Hays as president of Century College, a
community and technical college.
Dr. Hays was the president of New Mexico Junior College in Hobbs, New
Mexico from April 1988 to June 1997. All together, he has served as president
of a two- year community or technical college for 23 years of his career.
Outstanding qualifications include Dr. Hays' community participation,
ability to work in the political arena within the larger state environment
and outstanding financial credentials. His personal interests of antique
car restoration and old house restoration segues well into the technical
college environment. Dr. Hays has a Ph.D. in Education from Texas A&
M University, and a M.Ed. and B.S. In Education/English from Texas Technological
University.
Committee Chair David Erickson moved to approve the appointment of Dr.
Charles Hays as president of Century College, a Community and Technical
College, effective August 15, 1998, under the terms and conditions of
the Personnel Plan for Excluded Administrators. Trustee Wafler seconded
and the motion carried without dissent
- Personnel Plan for MnSCU Administrators (Second Reading)
Personnel Policy Committee Chair David Erickson moved that the Board of
Trustees approve the Personnel Plan for MnSCU Administrators for the period
July 1, 1997, through June 30, 1999. Trustee Wafler seconded and the motion
carried without dissent.
- Carry-Forward Policies
Personnel Policy Committee Chair David Erickson reported the committee
reviewed carry-forward policies.
b. Fiscal Policy Committee
- Proposed MnSCU Policy 5.7, Travel Management (Second Reading)
Committee Chair Chelseth moved that the Board of Trustees approve MnSCU
Policy 5.7, Travel Management. Trustee Williams seconded and the motion
carried without dissent.
- Proposed Amendment to MnSCU Policy 8.1, Gifts and Grants (Second
Reading)
Committee Chair Chelseth reported that the Fiscal Policy Committee recommended
Board approval of Policy 8.1, Gifts and Grants. However, during the Audit
Committee meeting, it was discovered that the policy should be revised.
With the Board's concurrence, action on MnSCU Policy 8.1 was deferred
until the next meeting.
- Repeal/Replacement of Carry-Forward Policies (Second Reading)
Committee Chair Chelseth moved that the Board of Trustees repeal the following
eight carry-forward policies: Community College Board Policy V.02.04,
Space Management Use of Facilities by Staff, Students and Others; Community
College Board Policy V.02.06, Naming of Colleges, Buildings, Major Areas,
Etc., and related procedure V.02.06; Technical College Policy 3.1.1.0,
Aid Allocation Technical College Policy, and related procedure 3.1.1.0;
Technical College Policy 3.1.1.2, Repair and Replacement Allocation, and
related procedure 3.1.1.2; Technical College Policy 3.2.1.0, Tuition,
and related procedure 3.2.1.0; State University Board Policy 5.1, Tuition
and Fees; State University Board Policy 5.3, Tuition Rates; and State
University Board Policy 5.5, Revenue Fund Fees. Trustee Maxwell seconded
and the motion carried without dissent.
- Review of Delegation Principles
Committee Chair Chelseth reported that the Committee had a review of delegation
principles as they relate to Fiscal Policy. This item will be formally
adopted at the July meeting
- State Board of Investment Performance Review Concerning the Revenue
Bond Fund
Committee Chair Chelseth reported that Vice Chancellor King provided a
report on the performance of the State Board of Investment concerning
the revenue bonds.
c. Joint Fiscal Policy and Educational Policy Committees
- FY1999 Institutional Budgets, Including Supplemental Budget Recommendations
(Second Reading)
Educational Policy Committee Chair Fritsche moved that the Board of Trustees
approve the preliminary FY1999 initial allocation of state appropriation
for Minnesota State Colleges and Universities totaling $551,031,000 as
shown on Attachment B in column a (on page 73 of the Board meeting materials).
The Chancellor is directed to provide a budget update after conclusion
of the fall enrollment period and establishment of final allocations.
Trustee Williams seconded and the motion carried without dissent.
- Biennial Budget Development and FY2000 and Beyond Allocation Model
Educational Policy Committee Chair Fritsche reported that there was a
report and discussion on the biennial budget development and FY2000 and
beyond allocation model. National peer comparisons were introduced.
- Final FY1997 Instructional Cost Study
Educational Policy Committee Chair Fritsche reported that the final FY1997
instructional cost study listed each institution's direct instructional,
indirect and fully allocated cost per student by academic program. The
study, mandated by the legislature, will be completed each year and used
as part of the biennial budget request every two years.
- Minnesota Virtual University Budget-Current Status
Educational Policy Committee Chair Fritsche reported that the Committee
reviewed the budget for the Minnesota Virtual University.
d. Educational Policy Committee
- Proposed MnSCU Policy 3.22 Course Syllabi (Second Reading)
Committee Chair Fritsche moved that the Board of Trustees approve the
recommended MnSCU Policy 3.22,
Course Syllabi and repeal Technical College carry-over policy 2.3.7.0
Course Standards. Trustee Nesdahl seconded and the motion carried without
dissent.
- Proposed Amendment to MnSCU Policy 3.7, Statewide Student Associations
(Second Reading)
Committee Chair Fritsche moved that the Board of Trustees repeal the recognition
of the Minnesota Community College Student Association (MCCSA) and Minnesota
Technical College Student Association ( MTCSA) and approve the amendments
to MnSCU Policy 3.7, Statewide
Student Associations to recognize the Minnesota State College Student
Association (MSCSA). Trustee Caffey seconded and the motion carried without
dissent.
- Approval of Mission Statements: Anoka-Hennepin Technical College,
Dakota County Technical College, and Inver Hills Community College
Committee Chair Fritsche moved that the Board of Trustees approve the
mission statements of Anoka-Hennepin Technical College, Dakota County
Technical College, and Inver Hills Community College. Trustee David Erickson
seconded and the motion carried without dissent.
- Nursing Articulation Agreement
Committee Chair Fritsche reported that the Committee heard a report on
a statewide articulation agreement for Minnesota State Colleges and Universities
nursing programs.
- Metro Plan Update: Report from the Metro Presidents' Planning Session
Committee Chair Fritsche reported that Chancellor Anderson provided an
update on the metro area presidents' planning session.
e. Audit Committee
- Approval of CPA Firm for Audit of Revenue Fund Financial Statements
Committee Chair Brataas moved that the Board of Trustees accepts the proposal
of Larson, Allen, Weishair & Company, dated May 28, 1998, to audit
the financial statements of the Revenue Fund for fiscal years 1998, 1999,
and 2000. Trustee Mohrenweiser seconded and the motion carried without
dissent.
- Review Internal Audit Proposal: Reliability of MnSCU Financial Accounting
Data
Committee Chair Brataas reported that the Committee reviewed a proposal
from Internal Auditing to initiate an audit on the reliability of MnSCU's
financial accounting data. The audit will begin in the summer of 1998.
An interim report will be available at either the September or October
Board meetings, and a final report will be issued in late calendar year
1998.
- Options for Meeting the Financial Information Needs of the MnSCU
Board of Trustees
Committee Chair Brataas reported that the Committee discussed options
for meeting the financial information needs of the Board. Identify how
the data should be summarized and compiled into meaningful information
for the Board. MnSCU finance has begun a dialog with the Fiscal Policy
Committee to identify the financial information that interests trustees.
Internal Auditing Executive Director Asmussen and Vice Chancellor King
will report at the July Audit Committee meeting a proposed timetable for
the actions needed to be taken to obtain audited financial statements
for MnSCU.
- Review Office of the Legislative Auditor Financial Audit of Red Wing/Winona
Technical College
Committee Chair Brataas reported that the Committee reviewed an audit
report from the Office of the Legislative Auditor on Red Wing/Winona Technical
College, for the period July 1, 1995 through June 30, 1997. The report
contained 15 findings. Internal Auditing classified five of them as critical
issues. The college is undertaking corrective actions to resolve the findings.
f. Facilities Committee
Committee Vice Chair Coborn reported that the Facilities Committee did
not have a quorum at their meeting. The Committee did meet and reviewed
the agenda items. Chair Vekich explained that there was general support
among the Committee members for the action items, but without a quorum the
Committee cannot recommend approval. Chair Vekich agreed to have the action
items presented for the Board's approval.
- 2000-2005 Capital Budget Guidelines (Second Reading)
Committee Vice Chair Coborn moved that the Board of Trustees approve the
2000- 2005 Capital Budget Guidelines and work plan as described in the
Board packet on pages 152-156. Trustee Fritsche seconded and the motion
carried without dissent.
- Mankato State University-Theater Design and Budget
Committee Vice Chair Coborn moved that the Board of Trustees approve the
proposed site and design of the black box theater at Mankato State University,
subject to receipt of the MSU Foundation's approval of the site, design,
and cost estimate, and agreement to transfer the theater to the state
upon completion of construction. Trustee Wafler seconded and the motion
carried without dissent.
- Capital Improvement Projects Status Report
Committee Vice Chair Coborn reported that the Committee heard a status
report on the capital improvements project.
- Presentation of Campus Master Plan - Inver Hills Community College
Committee Vice Chair Coborn reported that the Committee heard a report
by President Cheryl Frank on Inver Hills Community College's campus master
plan.
- Master Plan Discussion - Metropolitan State University
Committee Vice Chair Coborn reported that Metropolitan State University
President Susan Cole continued a discussion from the June 17, 1998, Board
of Trustees meeting on Metropolitan State University's master plan.
- Requests by Individuals to Address the Board
There were no requests to address the Board.
- Other Business
Chair Vekich announced that there will not be a closed session today.
Chair Vekich explained that Judge Maxwell was retiring from the Board as of
June 30, 1998. Unless they are reappointed, Trustees Stephens, Mohrenweiser
and Caffey's terms will expire on June 30, 1998. If they are not reappointed,
Chair Vekich thanked them for their service and time on behalf of MnSCU.
Chair Vekich read an ode to Judge Maxwell entitled, "Here Comes the Judge."
Judge Maxwell addressed the assembly. He commented that MnSCU's future is
bright with an understanding and competent Chancellor, an outstanding staff
and a dedicated, knowledgeable, and hardworking Board of Trustees.
- Adjournment
The meeting was adjourned by consensus at 3:05 p.m.
Michael Vekich, Chair
Recorded by Inge Chapin
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