November 1995
Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, November 15, 1995

The November 15, 1995, Board of Trustees meeting was convened at the State Capitol Building, 75 Constitution Avenue, Room 123; St. Paul, MN.

Trustees Present: Nancy Brataas, Robert Cahlander, David Erickson, Christine Fritsche, Nellie Stone Johnson, Scott Kile, Randall Knudson, Stephen L. Maxwell, Gary Mohrenweiser, William Smoley, Denise Stephens, and William Ulland

Trustees Absent: Archie D. Chelseth, John Mulder and Fannie Primm

1. Call to Order
   Chair Mohrenweiser called the November 15, 1995 board meeting to order at 9:01 a.m. He announced that items e. and f. under the Chair's Report will be addressed after the closed session of the board meeting.
   
   
2. Approval of October 18, 1995 Board Meeting Minutes
   Trustee Maxwell moved approval of the revised October 18, 1995 minutes as distributed adding the additional language to the last sentence on page 4, Final action on this was scheduled for the Budget and Administration Committee. Trustee Fritsche seconded. The motion was approved unanimously.
   
   
3. Chair's Report
   

   a. Proposed Amendments to Policy on Governing Board Operating Procedures (Standing Committee)
   

   1. Current Committee Charges Trustee Maxwell moved approval of the amendment to Policy 1A.1 Part 5, Subparts F, G, H, I, and J Governing Board Operating Procedures with the following language revision in lines 40 and 41: Written as: The executive committee is charged with reviewing the agenda for each board meeting and acting on those issues delegated to it by the full board and to consider issues which require attention prior to the next. Amended to read (this includes proposed amendments and language revision): The executive committee is charged with reviewing the agenda for each board meeting and committee meetings and acting on those issues delegated to it by the full board and to consider issues which require attention prior to the next. Trustee Ulland seconded the motion. The motion was approved unanimously.
   2. New Committee Charges
      (a) Audit Committee Trustee Ulland moved approval of the amendment to Policy 1A.1 Part 5, Subparts K- Board Operating Procedures (Audit Committee) with the following language revision in line 6: The committee shall meet at the call of its chair in consultation with the board chair. Trustee Fritsche seconded the motion. The motion was approved unanimously.
      (b) Board Operations Committee Trustee Fritsche moved approval of the amendment to Policy 1A.1 Part 5, Subparts L - Board Operating Procedures (Board Operations Committee) with the following language revision in line 6: The committee shall meet at the call of its chair in consultation with the board chair. Trustee Brataas seconded the motion. The motion was approved unanimously

   
   b. Proposed Action on Delegation of Signature Authority to the Chancellor
   Trustee Erickson made a motion authorizing delegation of signature authority for all documents, including contracts and legal papers to the chancellor on behalf of the Board of Trustees; this motion will also ratify any and all documents previously signed by the chancellor or any person delegated authority from the chancellor. Trustee Ulland seconded the motion. The motion passed unanimously.
   
   c. Executive Committee Report - November 6, 1995
   Trustee Mohrenweiser reported the November 6, 1995 Executive Committee meeting was held as scheduled. In response to a question raised at the meeting about submission of agenda items, he advised agenda items should be submitted to the board chair or the chancellor. These items are then forwarded to the Executive Committee to review and placed on the agenda accordingly.
   
   d. December 1995 Board Meeting
   There was discussion about convening only one day in December rather than the two days previously scheduled. The dates of December 19 and 20 will remain unless otherwise advised.
   
   e. Proposed Action on Collective Bargaining Agreement with Minnesota Community College Faculty Association
   Motion by Trustee Johnson, seconded by Trustee Fritsche, for approval, subject to ratification by Minnesota Community College Faculty Association, the terms of the 1995-97 Agreement as presented by the chancellor, and that the chancellor submit the Tentative Agreement to the commissioner of the Department of Employee Relations for presentation and approval by the Joint Sub-committee on Employee Relations. The motion passed unanimously.
   
   f. Proposed Action on 1995 Early Retirement Incentive Agreements
   Motion by Trustee Ulland, seconded by Trustee Maxwell to authorize the chancellor to apply the terms of the Early Retirement Incentive approved for nonrepresented employees to employees represented by AFSCME, MAPE, MMA, and MNA. The motion was passed unanimously.
   

4. Chancellor's Report: Judith Eaton
   Chancellor Eaton announced the six-month, temporary appointment of Tom Triplett as vice chancellor for finance and administration. A national search will be conducted to fill the permanent position
   

   a. Chancellor's Consent Agenda
   Motion by Trustee Ulland, seconded by Trustee Fritsche for approval of the following items as written:
   
   

   1. Grant Acceptance
      (a) Minneapolis Technical College - Job Skills Partnership Grant
      To accept on behalf of Minneapolis Technical College, a grant from the Minnesota Job Skills Partnership in the amount of $95,937 and matching cash and in kind contributions from Jostens, Inc. estimated at $97,000.
      (b) Winona State University - Jobs Skills Partnership Grant
      To accept on behalf of Winona State University, a grant from the Minnesota Jobs Skills Partnership in the amount of $140,856 and matching cash and in kind contributions from ICI Fiberite and Polymer Composites, Inc. estimated at $765,000.
      
   2. Employee Payroll Deductions for Approved Nonprofit State College and University Foundations
      To delegate to the chancellor the authority to approve employee payroll deductions for a state college or university foundation. The chancellor may approve the payroll deduction plan for a state college or university foundation that meets the criteria established in Minnesota Statute 136F.44, Subd. 2, and operates consistently within these and any other provisions of law.
      
      The motion passed unanimously

   
   b. Legal Issues
   
   

   1. Legal Assistance for Board members in lawsuits
      
   2. Response to a Summons and Complaint
      Chancellor Eaton reviewed the information provided by Steven Liss, Assistant Attorney General, regarding legal responsibility and protection for board members. This was done in response to questions raised at the October board retreat. Steven Liss was present and responded to questions.

   
   c. Higher Education Issues
   

   • Chancellor Eaton reported conferring with Representative Gene Pelowski, chair of the subcommittee on higher education mandates. The subcommittee is exploring the impact of legislation on MnSCU policy and practice focusing on change or elimination of mandates which cause management problems. Several hearings have been held. A number of MnSCU students, administrators, faculty, and staff have testified. Another meeting is scheduled for November 29, 1995.
   • The report by John Brandl and Vin Weber for Governor Carlson entitled: An Agenda for Reform Competition, Community, Concentration was distributed for review.
   • Chancellor Eaton discussed the outcomes of her recent trip to Washington D.C. The purpose of the visit was to meet Minnesota's Washington delegation and their staff persons

   
   d. October 1995 Board Retreat
   Chancellor Eaton gave a brief summary on the outcomes of the October board retreat. She presented her Initial Agenda, which identified the objectives for the chancellor's office. The objectives are: 1) Focus emphasis on the educational purpose of the system, 2) Define the role of the system office, 3) Develop and implement quality and efficiency expectations for the system office, and 4) To create a positive presence for the system office. In addition to the Initial Agenda, Chancellor Eaton advised her intention to develop a statement of purpose for Minnesota State Colleges and Universities. Several board members were in agreement that the retreat was a productive and successfully gathering.

5. Board Standing Committee Reports
   

   a. Educational Policy Committee: Christine Fritsche, Chair
   

   1. Proposed Action on Minnesota State Colleges and Universities Student Access to Libraries
      Motion by Trustee Fritsche, seconded by Trustee Knudson to endorse the principle of extending full library access at all MnSCU colleges and universities to any student registered at one of the system's institutions. The chancellor shall ensure that all MnSCU libraries develop and implement the procedures necessary to extend universal access. The motion passed unanimously.
      
   2. Minnesota State Colleges and Universities Academic Program Inventory
      Ron Dreyer, System director for Educational Program Review and Manuel Lopez, Associate Vice Chancellor for Academic Programs provided summary information about the different academic programs offered by MnSCU campuses. Ron Dreyer noted that several in-depth studies had been conducted and were available upon request.
      
      

   b. Joint Meeting:
   Educational Policy Committee: Christine Fritsche, Chair;
   Human Resource Committee - Robert Cahlander, Chair
   

   1. Proposed Amendment to Policy on Nondiscrimination in Employment and Education Opportunity (Final Reading)
      After lengthy discussion and analysis of the proposed policy, this item was carried over for further discussion. Specific changes were suggested and will be presented at the December meeting for further discussion and possible action.

   
   c. Facilities Committee: John Mulder, Chair
   

   1. Proposed Action on Debt Service for Capital Projects Not Forwarded for Legislative Consideration
      This item was held over for further discussion at the December meeting.
   2. Campus Parking User Fees - Progress Report
      Vice chancellor Tom Triplett and staff presented information and progress regarding the legislative mandate requiring campuses to charge user fees for parking and to use the revenues to cover the full cost of parking lot maintenance and construction. The required plan will be presented at the December meeting.

   
   d. Budget and Administration Committee: Archie D. Chelseth, Chair
   

   1. Proposed Action on MSU-Akita Campus Tuition Rates for FY 96
      Motion by Trustee Ulland, seconded by Trustee Fritsche to approve the following tuition rates for Minnesota State University - Akita Campus for FY 96 effective November 15, 1995:
      
      MnSCU Student/MN Resident (Lower & Upper Division) .. $49.50
      MnSCU Student/SD Resident (Lower & Upper Division) ... 49.50
      MnSCU Student/Manitoba Resident (Lower & Upper Division). 49.50
      MnSCU Student/ND Resident (Lower & Upper Division).... 56.95
      MnSCU Student/WI Resident (Lower & Upper Division)..... 43.00
      University of Minnesota Student (Lower & Upper Division)... 72.00
      Non-MnSCU/Non-University of Minnesota (Lower & Upper Division minimum billing of 16 credits, additional credits billed at $122.00 per credit) ....................... 122.00
      
      The motion passed unanimously.
      
   2. Proposed Policy on the Acquisition, Development and sale of Real Property for Technical College Carpentry Programs (First Reading) This item received a first reading.
      
      

6. Joint Council of Presidents
   No report was given.
   
   
7. Joint Council of Student Associations
   Dawn Gordon, MTCSA; Chris Lynch; MCCSA; and Frank Viggiano, MSUSA provided information and updates concerning issues within their associations. Dawn Gordon passed out copies of the MTCSA Legislative Agenda.
   
   
8. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
   Bruce Hemstad, UTCE, and Larry Litecky, MCCFA, were present to address the board. Trustee Cahlander was interested in feedback concerning the Brandl/Weber report. They were concerned about the higher education tuition and aid. Bruce Hemstad noted the report would be reviewed further by the UTCE constituents.
   
   
9. Requests by Individuals to Address the Board
   No requests were made.
   
   
10. Other Business
    No other business was brought before the board.
    
    
11. Closed Session Of Full Board:
    Trustee Ulland moved to close the open session of the meeting to discuss labor negotiations pursuant to Minnesota Statute §471.05, subd. 1a (1994)(Minnesota Open Meeting Law). Trustee Knudson seconded. The motion was passed unanimously.
    
    Trustee Kile moved adjournment of the closed session of the meeting and to return to open session. Trustee Brataas seconded. The motion passed unanimously.
    
    
12. Adjournment
    Trustee Ulland moved adjournment of the November Board Meeting at 1:45 p.m. Trustee Knudson seconded. The motion was passed unanimously.
    

William Ulland, Chair Board of Trustees
Cindy Hauser, Recording Secretary

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