March 2003 Board Meeting Minutes

Wednesday, March 19, 2003
World Trade Center
St. Paul, Minnesota

Trustees Present: Mary Choate, Chair, Will Antell, Andrew Boss, Daniel Coborn, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Robert Hoffman, Vincent Ijioma, Jim Luoma, Lew Moran, David Paskach, Ann Curme Shaw and Shaun Williams

Absent: Michael Redlinger


  1. Call to Order
    Chair Mary Choate called the meeting to order at 1:35 p.m. and reported that a quorum was present. There were no changes to the agenda.

  2. Chair's Report
    a. Greetings from Governor Sukeshiro Terata, Akita Prefectural Government, Japan
    The Minnesota State Colleges and Universities system has a Memorandum of Understanding (MOU) with Akita Prefecture which reflects continued interest in cooperation to provide intercultural higher education opportunities. Under the MOU, Metropolitan State University and Winona State University have been invited by Akita Prefecture to offer international business and global studies programs in cooperation with Akita International University.

    Chair Choate introduced Governor Sukeshiro Terata and Mr. Kuniaki Sato, Administrative Officer, Academic Affairs Division, Akita Prefecture Government. Mr. Sato introduced members of the Akita delegation, representatives of Akita International University and Minnesota State University-Akita, Provost Don Nilson.

    Governor Terata commented that it was a great honor for him to be here and express his gratitude to the Board of Trustees. Governor Terata stated that he last addressed the Board in February of 2002, promising that he would encourage a mutual relationship between Akita Prefecture and Minnesota State Colleges and Universities. Governor Terata announced that the plans for developing the new Akita International University are proceeding as scheduled, and they have received $30 million dollars for the next fiscal year. Governor Terata stated they have received over five hundred applications from forty-four countries for faculty positions. Governor Terata spoke of the mission of the new Akita International University scheduled to open in the spring of 2004, and invited the Board of Trustees to attend the opening.

    b. Presentation of TIAA CREF's Theodore M. Hesburgh Certificate of Excellence Award to Minneapolis Community and Technical College for Its Urban Teacher Program
    Minneapolis Community and Technical College was among five colleges and universities in the nation to be recognized for excellence in faculty development. The college received the Theodore M. Hesburgh Certificate of Excellence on February 17, 2003, at the eighty-fifth annual meeting of the American Council on Education in Washington, D.C. Minneapolis Community and Technical College was recognized for its Urban Teacher Program, engaging students and faculty in innovative efforts to meet the educational needs of diverse urban student populations.

    Chair Choate introduced Diane Oakley, Vice President, Special Consulting Services, and Toni Block, Assistant Vice President, TIAA-CREF, who presented the award to President Phillip Davis, Minneapolis Community and Technical College.

    c. Recognition of Steve Frantz for Service as Retreat Facilitator
    The Board of Trustees met in a retreat on February 19 and 20, 2003, facilitated by Steve Frantz, Ed.D., System Director for Student Affairs.

    Chair Choate recognized Dr. Frantz and presented him with a token from the Board of Trustees to express their gratitude and appreciation for his service.

    d. Minutes of Board of Trustees Meeting of January 23, 2003
    As there were no corrections to the minutes, Chair Choate announced that the minutes stand approved as written.

    e. Minutes of Board of Trustees Meeting of February 20, 2003
    As there were no corrections to the minutes, Chair Choate announced that the minutes stand approved as written.

    f. Report of the Executive Committee Meeting of March 5, 2003
    Chair Choate reported that the Executive Committee met on March 5, 2003. She thanked Vice Chair Luoma for chairing the meeting in her absence.

    There was one action item; the committee reviewed the second quarter board operating budget and the board chair's budget. Consistent with procedure 1A.2.1, the committee approved the transfer of the balance of $12,000.00 from professional and technical contracts to the general operating budget.

    The committee received drafts of two new policies: Code of Conduct and Policy on Policies, which have been referred to the Advancement Committee agenda.

    The committee heard an update on legislative activities from Chancellor McCormick, reviewed the March Board meeting agenda and heard a report on the Leadership Council from Presidents Wilson Bradshaw and Ken Peeders.

    g. Other
    Chair Choate announced that spring commencements are fast approaching and several presidents have sent invitations to the Board of Trustees. Chair Choate and Board office staff will coordinate Trustee participation in the commencements.

  3. Trustee Reports
    Trustee Ivan Dusek reported attending a conference of the Minnesota State College Faculty Counseling Association on March 6, 2003, at Cragun's Resort in Brainerd. Trustee Dusek commended the counselors and commented that the retention of students, especially underserved students, is a part of the system's strategic plan.

    Trustee Shaun Williams reported that he attended the Senate Higher Education Budget Hearing on March 18, 2003, at Winona State University.

    Trustee Will Antell commended Chancellor McCormick for the budget overview presentation he made to the House Higher Education Budget Division on March 13, 2003.

  4. Chancellor's Comments
    Chancellor McCormick commented that the visits with Governor Terata have been very successful in creating and maintaining a relationship with Akita. He indicated that while the transition has been difficult, Minnesota State Colleges and Universities are moving towards a new relationship with Akita.

    Chancellor McCormick congratulated President Phillip Davis for receiving the Theodore M. Hesburgh Certificate of Excellence Award. He stated that receiving the award enhances the national reputation of all of the Minnesota State Colleges and Universities. Chancellor McCormick commended Dr. Steve Frantz for his work in facilitating the February Board of Trustees retreat. Chancellor McCormick congratulated Chair Choate for being selected to serve on the Association of Community College Trustees Board of Directors.

    Chancellor McCormick stated that he remains committed to the Work Plan and that the focus is on the strategic plan. There will be a detailed report at the April Board of Trustees meeting.

    Chancellor McCormick stated that Minnesota State Colleges and Universities received an award for the Listening to the Voices of Minnesota Campaign. He added that it reflected the work of the trustees, the Citizens Advisory Commission, the presidents, students and faculty.

    Chancellor McCormick stated the importance of advocacy for the students and the educational needs of the students. He said that every day he asks himself, "What have we done for the students?"

    Chancellor McCormick stated that the Minnesota State Colleges and Universities system budget overview was well received at the Senate and the House hearings. Chancellor McCormick felt the legislators were engaged and very concerned about the current financial conditions facing Minnesota. Chancellor McCormick added that there will be difficult decisions ahead, and they will be made in the most thoughtful way possible.

  5. Joint Council of Student Associations
    The following representatives of student associations addressed the Board of Trustees: Brent Glass, Executive Director, Minnesota State College Student Association (MSCSA); and Yorgun Marcel, Chair, Minnesota State University Student Association (MSUSA).

  6. Minnesota State Colleges and Universities' Bargaining Units
    The following representatives of the bargaining units addressed the Board of Trustees: Karen Foreman, President, American Federation of State, County and Municipal Employees' (AFSCME) Minnesota State Colleges and Universities Policy Committee; Ed Schones, Co-President, Minnesota State College Faculty (MSCF); and Jim Pehler, President, Inter Faculty Organization (IFO).

  7. Consent Agenda
    a. System Graphic Identity
    b. Approval of Legislative Initiative by Fond du Lac Tribal and Community College to Offer Baccalaureate Degree

    Trustee Will Antell moved approval of the Consent Agenda. Trustee Robert Hoffman seconded and the Consent Agenda was approved unanimously.

  8. Board Standing Committee Reports
    a. Finance/Facilities Policy Committee, Andrew Boss, Chair
    1. *FY 2004 Revenue Fund Fees and Spending Plan (Second Reading) Committee Chair Andrew Boss moved that the Board of Trustees approves the FY 2004 finance plans and associated fees for residence hall, dining services and student union facilities of the Revenue Fund. The Board of Trustees also increases the maximum Facility Fee that can be charged to two hundred-sixty dollars annually. Trustee Jim Luoma seconded and the motion carried unanimously.

    2. Normandale Community College Campus Master Plan
      Committee Chair Boss reported that President Tom Horak and Dr. Bernadine Bryant, Vice President, Administrative Services, and Mr. Paul May, Architect, Rafferty and Rafferty Tollefson Architects, presented Normandale Community College's Campus Master Plan.

    3. FY 2003 Systemwide Budget Solution
      Committee Chair Boss reported that the committee reviewed the FY 2003 Systemwide Budget Solution.

    4. FY 2004-2005 Budget Outlook
      Committee Chair Boss reported that the committee reviewed the FY 2004 -2005 Budget Outlook.

    b. Advancement Committee, Robert Hoffman, Chair
    1. Draft Policy on Board of Trustees Code of Conduct (First Reading)
      Committee Chair Robert Hoffman reported that the committee reviewed the Draft Policy on Board of Trustees Code of Conduct. This will be an action item at the April meeting.

    2. Proposed Amendments to Policy 1A.1 Board of Trustees Policy on Policies (First Reading)
      Committee Chair Hoffman reported that the committee reviewed the Proposed Amendments to Policy 1A.1 Board of Trustees Policy on Policies. This will be an action item at the April meeting.

    3. Legislative Update
      Committee Chair Hoffman reported the committee received an update on the legislative session from John Ostrem, Deputy to Chancellor for Legislative Affairs.

    4. Alumni Report
      Committee Chair Hoffman reported that the committee received a report from Presidents Roland Barden and Ken Peeders on alumni development programs.

    5. Public Affairs Update
      Committee Chair Hoffman reported that committee received a report from Associate Vice Chancellor Linda Kohl on Public Affairs.

    6. Federal Relations Update
      Committee Chair Hoffman reported that the committee discussed plans for federal relations work and initiatives.

    c. Educational Policy Committee, Will Antell, Chair
    1. Academic and Student Affairs Update
      Committee Chair Will Antell reported that the committee received an update on Academic and Student Affairs by Linda Baer, Senior Vice Chancellor for Academic and Student Affairs.

    2. *Proposed Amendment to Policy 3.12 Academic Program Suspension and Reinstatement; to Include Deletion of Policy 3.13 Academic Program Closure and Amendment to Policy 3.14 Program Approval (Second Reading)
      Committee Chair Antell moved that the Board of Trustees approves the proposed amendment to Policy 3.12 Academic Program Suspension and Reinstatement; deletion of Policy 3.13 Academic Program Closure; and amendment to Policy 3.14 Program Approval. Trustee Vincent Ijioma seconded, and the motion carried with one dissenting vote (Trustee Shaun Williams).

    3. *Proposed Amendment to Policy 3.17 Degrees, Diplomas and Certificates (Second Reading)
      Committee Chair Antell moved that the Board of Trustees approves the amendment to Policy 3.17 Degrees, Diplomas and Certificates. Trustee Ijioma seconded and the motion carried unanimously.

    4. Proposed Amendment to Policy 3.5 Post-Secondary Enrollment Options (PSEO) Program (First Reading)
      Committee Chair Antell reported that the committee reviewed the proposed amendment to Policy 3.5, Post-Secondary Enrollment Options (PSEO) Program. This will be an action item at the April meeting.

    5. Teacher Education Delivery in Minnesota State Colleges and Universities System
      Committee Chair Antell reported that the committee received a presentation on the Teacher Education Delivery in Minnesota State Colleges and Universities System.

    6. Transfer Data and Discipline/Department Articulation Council Presentation
      Committee Chair Antell reported that the committee received a presentation on the Transfer Data.

    d. Joint Meeting of the Educational Policy and Technology Committees, Will Antell and Lew Moran, Co-Chairs
    1. Minnesota Online Overview
      Committee Chair Lew Moran reported that due to time constraints the Minnesota Online Overview has been deferred to the April meeting.

    2. Minnesota Digital Learning Plan Overview
      Committee Chair Moran reported that the committee had a discussion on the Minnesota Digital Learning Plan Overview.

  9. Requests by Individuals to Address the Board
    There were no requests to address the Board.

  10. Other Business
    There was no other business to come before the Board of Trustees.

  11. Adjournment
    Chair Choate adjourned the meeting by consensus at 2:57 p.m.

Recorded by Ingeborg K. Chapin
Board Secretary