Board of Trustees Meeting Minutes
Wednesday, July 18, 2001
World Trade Center
St. Paul, Minnesota
Trustees Present: Will Antell, Nancy Brataas, Andrew Boss, Mary Choate, Daniel Coborn, Dennis Dotson, Ivan Dusek, Robert Erickson, Bob Hoffman, Jim A. Luoma, Lew Moran, Michael Redlinger, Joann Splonskowski, Joseph Swanson, Michael Vekich, Chair
Trustees Absent: None
a. Introduction of Chancellor McCormick
Chair Vekich introduced Dr. James McCormick as the new Chancellor of Minnesota State Colleges and Universities. Chancellor McCormick began his duties on July 2, 2001. On his first day, Chancellor McCormick and others traveled to Southwest State University to present incoming President David Danahar to the university community.
b. Approval of Minutes of Board of Trustees Meeting of June 20, 2001
Trustee Erickson moved approval of the meeting minutes of June 20, 2001. Trustee Swanson seconded and the minutes were approved without dissent.
c. Election of Officers
Chair Vekich explained the election process. In addition to the slate of candidates, nominations can be made from the floor. Nominations do not require a second. The three offices up for election are chair, vice chair and treasurer.
Election of Chair: Chair Vekich announced that the candidates for chair are Trustees Andy Boss and Mary Choate. Chair Vekich called for any other nominations. There were none. Chair Vekich declared that the nominations were closed.
Trustee Boss requested that his name be withdrawn as a candidate, and he moved to elect Mary Choate as chair, effective August 1. The motion was seconded by Trustee Luoma and carried unanimously.
Election of Vice Chair: Chair Vekich announced that the candidates for vice chair are Trustees Jim Luoma and Lew Moran. Chair Vekich called for any other nominations. There were none. Chair Vekich declared that the nominations were closed.
Trustee Erickson moved for a paper ballot. Trustee Dusek seconded and the motion carried without dissent.
Penny Harris Reynen, Executive Director/Board Secretary distributed the ballots. The ballots were collected and counted and the results were conveyed to Chair Vekich.
Chair Vekich announced that on a ballot vote of ten to five, the Board of Trustees elected Trustee Luoma as vice chair, effective August 1. Trustee Luoma received ten ballots (Trustees Antell, Boss, Coborn, Dotson, Erickson, Hoffman, Redlinger, Splonskowski, Swanson, and Luoma), and Trustee Moran received five ballots (Trustees Brataas, Choate, Dusek, Vekich and Moran).
Election of Treasurer: Chair Vekich announced that the candidates for treasurer are Trustees Joann Splonskowski and Joseph Swanson. Chair Vekich called for any other nominations. There were none. Chair Vekich declared that the nominations were closed.
Trustee Erickson moved for a paper ballot. Trustee Redlinger seconded and the motion carried without dissent.
Executive Director Reynen distributed the ballots. The ballots were collected and counted and the results were conveyed to Chair Vekich.
Chair Vekich announced that on a ballot vote of eight to seven, the Board of Trustees elected Trustee Swanson as treasurer, effective August 1. Trustee Swanson received eight ballots (Trustees Brataas, Choate, Dusek, Erickson, Hoffman, Moran, Vekich, and Swanson), and Trustee Splonskowski received seven ballots (Trustees Antell, Boss, Coborn, Dotson, Luoma, Redlinger, and Splonskowski).
d. Recommendation for Reporting Responsibilities - Board Staff
Chair Vekich explained that the Executive Committee voted to recommend to the Board that the position of Executive Director/Board Secretary report to the Chancellor. This realignment is consistent with the principle of a unified staff under the leadership of one chief executive responsible for addressing all of the Board's needs.
e. Approval of FY 2002 Meeting Calendar
Chair Vekich reviewed the FY 2002 Board meeting calendar. During the months of September, November and February, the meeting dates fall on Wednesday and Thursday instead of Tuesday and Wednesday. He also announced that the October Board meeting will be at the Fond du Lac Tribal and Community College campus. The proposed meeting dates follow:
July 17-18, 2001 Board MeetingTrustee Moran moved that the Board of Trustees adopt the Fiscal Year 2002 Meeting Calendar as presented. Trustee Redlinger seconded and the motion carried without dissent.
August, 2001, No Meetings
September 5, 2001, Executive Committee Meeting
September 19-20, 2001 Board Meeting
October 3, 2001, Executive Committee Meeting
October 16-17, 2001, Board Meeting
November 7, 2001, Executive Committee Meeting
November 14-15, 2001, Board Meeting
December 5, 2001, Executive Committee Meeting
December 18-19, 2001, Board Meeting
January 3, 2002, Executive Committee Meeting
January 15-16, 2002, Board Meeting
February 6, 2002, Executive Committee Meeting
February 20-21, 2002, Board Meeting
March 6, 2002, Executive Committee Meeting
March 19-20, 2002, Board Meeting
April 3, 2002, Executive Committee Meeting
April 16-17, 2002, Board Meeting
May 1, 2002, Executive Committee Meeting
May 21-22, 2002, Board Meetings
June 5, 2002, Executive Committee Meeting
June 18-19, 2002, Board Meeting
Goal A-1 states that the Chancellor will serve as MnSCU's chief ambassador joined by the Board and the presidents and others, by visiting all areas of the state to promote the system and its institutions. Plans are underway for the Chancellor to meet with every legislator in their home area. Plans also are being made to visit each campus, and meet with community members and focus groups to listen and learn of their concerns.Chancellor McCormick remarked that part two of the plan defines MnSCU's future. Goal one is to provide excellent, affordable higher education opportunities to students from Minnesota and nearby states. By April 2002, MnSCU will have developed a financial plan for the Board's approval that will become the foundation of MnSCU's next appropriations request. This request will be based on a common vision, dream, and belief of how MnSCU can make a difference to the citizens of Minnesota and then lead to a discussion on how it can be financed. Fundraising, partnerships and other incentives may be part of the funding as well.
Goal A-2 states that the Office of the Chancellor will work with the colleges and universities to develop strategies to identify and remove real and perceived barriers to participation to make our institutions accessible and "people-friendly."
Goal A-3 states that the Office of the Chancellor will work with the system's constituencies to improve statewide, regional and local partnerships to better serve the economic development needs of the communities and regions it serves.
Goal A-4 calls for MnSCU to pursue sufficient financial and capital resources through the state budget process to provide excellent, affordable higher education opportunities to Minnesotans.
Goal A-5 is for MnSCU to pursue comprehensive authority through the state budget process to recruit, retain and further develop excellent faculty, staff and administrators to serve Minnesota's higher education and advanced training needs.
Goal F1-1 is for the Office of the Chancellor to work with the colleges and universities to develop and implement new majors, programs and certificates to better serve students.Goal two is to listen to the people of Minnesota and to craft a strategic plan to achieve their vision for higher education. Linda Baer, Senior Vice Chancellor for Academic and Student Affairs, will lead the strategic planning effort. Chancellor McCormick explained that he is proposing the creation of a citizens advisory commission because the Work Plan needs to be Minnesota's plan, and it has to include the first voices of Minnesota, the American Indians of this state, as well as others.
Goal F1-2 is for the Office of the Chancellor to work with the colleges and universities to make it easier for students to transfer from one institution to another as referenced in the Higher Education Omnibus Bill of 2001.
Goal F1-3 is for the Office of the Chancellor to work with colleges and universities to reach out to those traditionally under-represented in the ranks of higher education students and personnel.
Goal F2-1 calls for the Chancellor to name a Citizens Advisory Commission to assess the current realities and assist in identifying the future direction of the MnSCU system as it seeks to serve the people of Minnesota.Part three of the Work Plan calls for improving MnSCU's current efficiency and effectiveness. One improvement goal is to ensure that MnSCU institutions and the Office of the Chancellor will be accountable for achieving statewide higher education objectives, maintaining fiscal integrity and improving student access.
Goal F2-2 calls for the Chancellor and his senior staff to conduct public forums, meant to inform the strategic plan, in at least six locations around the state between August 2001 and February 2002.
Goal F2-3 is for the Chancellor to schedule visits with all 201 legislators and key business and corporate leaders to understand their concerns about higher education and MnSCU.
Goal F2-4 is for the Chancellor to visit every MnSCU institution by March 2002 and, at each, to engage with students, faculty, and staff in a dialogue about their vision for higher education in Minnesota.
Goal 1-1 states that the Chancellor will work with the colleges and universities to develop measurable accountability standards in graduation rates, success of first-generation college students, successful transfer rates, customized training, and other measures of student success.Another improvement goal is to support the Minnesota State Colleges and Universities in playing a major role in strengthening the partnerships that build the economic vitality of their regions and the state.
Goal 1-2 states that the Office of the Chancellor will establish a procedure to ensure the reliability and validity of data for research, planning and evaluation.
Goal 1-3 is to maintain fiscal accountability as measured by balanced capital and operating budgets and audited financial statements.
Goal 1-4 is to preserve taxpayer investments and provide safe, accessible, energy efficient and environmentally compliant facilities for students through careful stewardship of campus physical assets.
Goal 1-5 is to assess institutional and Office of the Chancellor roles and make adjustments as necessary to improve efficiency and effectiveness.
Goal 1-6 is to establish a culture that foster continuous improvement.
Goal 1-7 is to review Office of the Chancellor and campus professional development opportunities and develop a plan to improve current activities by January 2002.
Goal 2-1 states that MnSCU institutions will enhance and/or expand their partnerships with statewide and regional businesses and industries (e.g., building on the lessons learned from the Targeted Industry Partnerships) that contribute to MnSCU's strategic role in the workforce and regional economic development spheres.Improvement goal three is to enhance MnSCU's public image and to build support for the system and its institutions among students and prospective students, alumni and key policy makers.
Goal 2-2 states that MnSCU will collaborate with the University of Minnesota and other institutions of higher learning in the state to provide new higher education opportunities to all citizens.
Goal 2-3 calls for MnSCU to collaborate with the state Department of Children, Families and Learning (DCFL) and pre-kindergarten to high school educational systems to expand opportunities for advanced learning in MnSCU institutions and improve the alignment of teacher preparation programs with education system needs.
Goal 3-1 is to enhance the public image of MnSCU among prospective students, key opinion leaders and community leaders, public officials and citizens by implementing an effective marketing and communications planImprovement goal four is to make the Minnesota State Colleges and Universities a leader in using technology to serve students in new markets.
Goal 3-2 is to improve MnSCU's presence and effectiveness in Washington, D.C. by developing an effective federal relations plan.
Goal 3-3 is to enhance the capacity of MnSCU institutions to build strong alumni organizations by June 2002.
Goal 3-4 is to enhance MnSCU's capacity to secure higher levels of non-state revenue by June 2002.
Goal 4-1 is to refine and implement strategies to move effectively and successfully into the e-Learning market by July 2002.Chancellor McCormick concluded his first formal report by thanking everyone for taking the time to listen to the outline of the Plan.
Goal 4-2 is to improve the information technology capacity of MnSCU to better serve its internal and external customers.
Goal 4-3 is to use technology to reach new market segments with e-learning Services.
a. Finance/Facilities Policy Committee, Robert Erickson, Chair
FACILITIES: Lew Moran, Vice Chair
FINANCE: Daniel Coborn, Vice Chair
c. Audit Committee, Mary Choate, Chair
d. Personnel Policy Committee, Nancy Brataas, Chair
Recorded by Penny Harris Reynen