June 2000 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, June 21, 2000

World Trade Center
St. Paul, Minnesota

Trustees Present: Andrew Boss, Nancy Brataas, Kathleen Caffey, Brent A. Calhoun, Mary Choate, Daniel G. Coborn, Dennis Dotson, David Erickson, Robert Erickson, Christine Fritsche, Jim A. Luoma, Joann Splonskowski, James Wafler, Michael Vekich, Chair

Trustees Absent:


  1. Call to Order
    Chair Vekich called the meeting to order at 1:00 p.m. and reported that a quorum was present.

  2. Chair's Report

    a. Approval of Minutes of Board of Trustees Meeting of May 17, 2000
    Trustee Robert Erickson moved approval of the minutes of May 17, 2000. Trustee David Erickson seconded and the minutes were approved without dissent.

    b. Proposed Meeting Calendar FY 2001
    Chair Vekich commented that the proposed meeting schedule for FY 2001 is an information item. The Board will approve the meeting schedule at their annual meeting on September 20.

    c. Report of the Executive Committee Meeting of June 7, 2000
    Chair Vekich reported that the Executive Committee met on June 7, 2000.

    d. Other
    Chair Vekich highlighted noteworthy events on several Minnesota State Colleges and Universities campuses. Alexandria Technical College has earned a spot on the nation's "Most Wired" list. This list is compiled by Yahoo! one of the world's largest Internet search engines. Yahoo awarded Alexandria Technical College a most-wired rating of 22nd in the nation. Only 100 schools earned the right to be on Yahoo's list, and only four Minnesota schools made the list.

    Fargo-Moorhead has been honored with the title of All-American City, and Moorhead State University, which is soon to be Minnesota State University Moorhead, played a significant role in this award.

    Northwest Technical College is pleased to announce that it will soon be offering courses at the new Whitefeather/Moe Education Technology Center in Redby, Minnesota. Over 200 people attended the grand opening ceremony at the center on June 15. The new center is named after Red Lake Tribal Chairman Bobby Whitefeather and Minnesota Senate Majority Leader Roger Moe. Gateway Computer Corporation is donating 10 computers to the center, which contains three shops and five classrooms as well as facilities for a future interactive television classroom.

    Riverland College is offering its first on-line course this summer as a pilot project that is supported by the TeachNet Project. The TeachNet vision is to create a regional community of instructional technology professionals who support faculty and staff in their efforts to transform student learning through the application of technology. In addition to Riverland College, Winona State University, Minnesota State College-Southeast Technical and the University Center Rochester are involved in the project.

    Chair Vekich introduced Ivan Dusek, Robert Hoffman, and Lew Moran who will begin serving their terms on the Board of Trustees beginning July 1, 2000.

    Chair Vekich reported that the Board of Trustees hosted a farewell celebration last evening for Trustees Kathleen Caffey, David Erickson, Christine Fritsche, and James Wafler whose terms expire on June 30. They were honored for their service and commitment to higher education, in general, and MnSCU, in particular. Effective July 1, 2000, they have been conferred with the title of Trustee Emeritus.

    Trustee Caffey commented that frequently she tells her children that "we are who we are because of where we have been." Serving on the Board has been a tremendous learning experience from which she will be able to walk away from knowing that each person has offered a part of themselves that she has woven into the very fabric of her life and changed her in such a way that it has made her a better person. She thanked every one for the opportunity to have befriended and worked with them.

    Trustee Wafler commented that it has been a privilege and an honor to serve on the Board. He noted that he is making a lateral transfer as an adjunct faculty member teaching American National Government this fall at Winona State University.

    Trustee David Erickson commented that he has served on the MnSCU Board for six years, and on the Community College Board for about two and one-half years prior to that. He commented that he has met a lot of hard-working, dedicated people within MnSCU who are committed to education and kids and what is important in life and they all (Board members, presidents, administration, faculty) do an excellent job. The foundation for the MnSCU system is built pretty solidly today, and it will continue on. He thanked everyone for their commitment and encouraged them to take risks for the future because only those people who take risks will remain free and the students will be that much better for it.

    Trustee Fritsche commented that serving on the Board has been a pleasure and an honor. She expressed her gratitude to the members of the MnSCU staff for their responsiveness - Chancellor Morrie Anderson, Vice Chancellor/Chief Financial Officer Laura King, Senior Vice Chancellor for Academic and Student Affairs Linda Baer, Vice Chancellor for Human Resources Bill Tschida. She especially thanked Senior Vice Chancellor Linda Baer for her guidance and leadership on educational policy issues. Additional thanks went to Executive Assistants Colleen Houle and Inge Chapin for their support.

  3. Trustee Reports
    There were no Trustee reports.

  4. Chancellor's Report: Morris J. Anderson.
    Chancellor Anderson reported that Moorhead State University sustained some water damage in two classroom facilities from the recent flooding.

    MnSCU will disseminate a request for information on partnering with interested businesses in the e-learning environment. Chancellor Anderson commented that he anticipated giving a report on the status of potential partnerships with recommendations at the September Board meeting.

    Chancellor Anderson reported that Dakota County Technical College received an award of $2.5 million from Frontier Communications to establish a telecommunications-training center. Minneapolis Community and Technical College received $100,000 from Kopp Investment for presidential scholarships. Anoka-Ramsey Community College received an angio jet drive unit and 15 catheter pump sets valued at $50,000 from Possis Medical Incorporated for the college's nursing and engineering programs.

    Chancellor Anderson commented that Chair Vekich had received a call relative to an investigation in the community of Yuwa for the purpose of examining the financial responsibility of the town for the debts incurred relative to MSU, Akita. Provost Nilson is monitoring the inquiry, and MnSCU is prepared to direct any action should it become necessary.

  5. Joint Council of Student Associations
    The following representatives of student associations addressed the Board of Trustees: Justin Wallin, president, Minnesota State College Student Association, Brent Glass, executive director (MSCSA), Ryan Kulikowski, state chair, Minnesota State University Student Association, and Frank Viggiano, executive director, MSUSA. Mr. Kulikowski introduced the new officers for next year: Mike Redlinger, state chair, and Ryan Dunn, vice chair.

    Trustee Caffey thanked both student associations for their support during her tenure on the Board. She commented on the successful merger of the Technical College and Community College Student Associations into one student association.

  6. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
    Eduardo Gutierrez, president, Minnesota State University Association of Administrative and Service Faculty introduced Jeanne Cornish, who will begin serving as the new president effective July 1. Ms. Cornish commented that she is looking forward to the coming two-year term and looking forward to a positive working relationship with the Board.

    Dave Abel, president, Inter Faculty Organization, addressed the Board of Trustees. He commented that Jim Pehler, whom he introduced last month, would be the new IFO president effective July 1, 2000.

  7. Consent Agenda
    a. Internal Auditing Report: Incumbent Workforce Training Programs

    b. Audit Plan FY 2001 Program Approval: Certificate, Drywall Finishing, Central Lakes College, Brainerd

    c. Program Approval: Master of Management Information Systems, Metropolitan State University

    d. Program Approval: Diploma, Computer Technology, Alexandria Technical College

    e. Program Approval: AAS, Supervisory Management; Certificate, Supervisory Leadership; Certificate, Quality Supervision; and Certificate, Human Resource Development; Anoka-Hennepin Technical College

    f. Program Approval: AS, Engineering, Hibbing Community College

    g. Program Approval: AS, Individualized Professional Studies, Inver Hills Community College

    h. Program Approval: AAS, Aviation, Professional Pilot, Minnesota West Community and Technical College, Jackson

    i. Program Approval: Diploma, Computer Modeling and Animation, Northland Community and Technical College

    j. Program Approval: AAS, Electronic Commerce; Certificate, Electronic Commerce, Internet Programmer; Certificate, Electronic Commerce, Internet Designer; and Certificate, Electronic Commerce, Management and Marketing; South Central College

    k. Program Closures: Diploma, Firearm Sales, Cambridge Campus; Diploma, Security Sales, Cambridge Campus; Diploma, Security Technical Owner/Operator, Pine City Campus; Diploma, Security Alarm Systems, Pine City Campus, Pine Technical College; and Diploma, Farm Business Management, Minnesota State College, Southeast Technical, Red Wing and Winona Campuses


    Trustee Robert Erickson moved approval of the Consent Agenda. Trustee Calhoun seconded and the Consent Agenda was approved without dissent.

  8. Board Standing Committee Reports

    a. Finance/Facilities Policy Committee
    Facilities:
    1. FY 2000 - 2005 Capital Budget Implementation
      Committee Vice Chair Dotson reported that the committee reviewed the FY 2000 - 2005 Capital Budget Implementation.

    2. Approval of Several Agreements Concerning Anoka-Hennepin Technical College, Anoka-Hennepin School District #11, and the County of Anoka
      Committee Vice Chair Dotson moved that the Board of Trustees approves and supports the new model envisioned for Anoka-Hennepin Technical College and the Anoka community and authorizes the Chancellor to execute the necessary agreements concerning the land conveyance consistent with the principles and criteria presented here. The Chancellor is requested to return to the Educational Policy Committee and the Finance/Facilities Policy Committee of the Board with an update at the conclusion of the academic and facility planning process. Trustee Robert Erickson seconded and the motion carried without dissent.

      Finance:
    3. Approval to Accept Gifts to Hennepin Technical College Committee Vice Chair Coborn moved that the Board of Trustees approves the gift of $184,173 from the Imation Enterprises Corporation and $2.5 million from Special Systems Design, Inc. to Hennepin Technical College. Trustee Robert Erickson seconded and the motion carried without dissent.

    4. Proposed New and Amended Board Policies - Chapters 5, 6, and 7, Financial and Administrative Management Policies (Second Reading)
      Committee Vice Chair Coborn moved that the Board of Trustees approved the new policies contained in Chapters 5, 6, and 7, as follows:
      5.9 Operating Budget Plan and Administration Including Revenue Fund
      5.10 Reserves and Year-end Balances
      5.11 Tuition and Fees
      5.12 Refunds, Withdrawals and Waivers
      5.13 Information Technology Administration
      5.14 Procurement and Contracts
      5.15 Fund Raising
      5.16 Risk Management and Insurance
      5.17 Resource Recovery and Environmentally Responsible Practices
      5.18 Alcoholic Beverages and Controlled Substances on Campus
      5.19 Travel Management
      6.4 Facilities Planning
      6.5 Capital Program Planning Including Construction Delegation and Facilities Construction Contracts
      6.6 Facilities Maintenance and Repair Including Revenue Fund Facilities
      6.7 Real Estate Transactions
      6.8 Naming Buildings, Sites, and Common Areas
      7.3 Financial Administration
      7.4 Financial Reporting
      7.5 Financial Institutions and Investment Activities
      7.6 Business Activities
      7.7 Gifts and Grants Acceptance


      The Board of Trustees amends the following policy:
      7.1 Financial and Administrative Authority of Board, Chancellor and Presidents

      This action repeals policies: 1A.9, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 6.1, 6.2, 7.9, and 8.1.

      This action also repeals the following carry forward policies:
      Community College Board Policy V.01.02, Resources
      Technical College Board Policy 3.1.1.8 and related
      Technical College Board Procedure 3.1.1.8 Auxiliary Services (Fund 12)
      State University Board Policy 6.8, Bookstore Management Policy

      Trustee Robert Erickson seconded and the motion carried without dissent.


    5. Supplemental Appropriations and FY 2001 Operating Budget Including Tuition and Fees - Revised (Second Reading) Committee Vice Chair Coborn moved that the Board of Trustees approved the following:
      1. The allocation of the 2000 session supplement funds for enrollment deficiency for FY2000 as found on Attachment A, column d (p. 80 of the June Board packet), and the methodology for the distribution of the enrollment deficiency funds for FY 2001.
      2. The Minnesota State Colleges and Universities proposed tuition revisions for FY2001 as detailed on Attachment B-0 (p. 81 of the June Board packet). The tuition revisions will be effective Fall Semester 2000.
      3. Pilot programs at Rainy River Community College, Rochester Community and Technical College, and Southwest State University to allow expanded tuition waiver authority for non-resident, non-reciprocity students, effective Fall Semester 2000.

      Trustee Robert Erickson seconded and the motion carried without dissent.


    6. FY 2001 Systemwide Allocations Including System Office Budget (First Reading)
      Committee Vice Chair Coborn reported that the committee heard a report on the FY2001 Systemwide Allocations Including the System Office Budget. This will be an action item at the July Board meeting.

    b. Audit Committee

    1. Board Policy 1.D., Office of Internal Auditing (First Reading)
      Committee Chair Boss reported that the committee reviewed Board Policy 1.D., Policy on Internal Auditing, which eliminates outdated Board Policy 7.2, and codifies the Internal Auditing Charter. This will be an action item at the July Board meeting.

    2. Status of Bank Reconciliations
      Committee Chair Boss reported that the committee heard an update on the status of bank reconciliations at MnSCU institutions.

    c. Personnel Policy Committee

    1. Appointment of President at Rochester Community and Technical College
      Committee Chair Brataas reported that Chancellor Anderson is recommending that Donald Suppala be appointed president of Rochester Community and Technical College. Mr. Suppala has been serving as interim-president at RCTC since July 1, 1997.

      Chair Brataas moved that the Board of Trustees approve the appointment of Donald Suppala as president of Rochester Community and Technical College effective July 1, 2000, under the terms and conditions of the Personnel Plan for MnSCU Administrators. Trustee David Erickson seconded and the motion carried without dissent.

      Mr. Suppala addressed the assembly. He thanked the Board for the opportunity and said he is looking forward to the challenge. He acknowledged the support of the many RCTC students, faculty and administrators, and Rochester community members who were present.

    2. Appointment of Interim President of Anoka-Hennepin Technical College
      Committee Chair Brataas reported Chancellor Anderson is recommending Anne Weyandt as Interim President of Anoka-Hennepin Technical College. The former chief of staff for Chancellor Anderson, Ms. Weyandt has been serving as the acting president of Anoka-Hennepin Technical College since May 24, 2000, while interim president Dr. Cliff Korkowski was on medical leave. Dr. Korkowski's appointment as interim appointment expires June 30, 2000.

      Chair Brataas moved that the Board of Trustees approves the appointment of Anne Weyandt as interim president of Anoka-Hennepin Technical College effective June 30, 2000, under the terms and conditions of the Personnel Plan for MnSCU Administrators, and approves the continuation of Cliff Korkowski on paid medical leave through July 5, 2000. Trustee Robert Erickson seconded and the motion carried without dissent.

      Ms. Weyandt thanked the Board for the opportunity, and commented that it is a privilege to continue to work with the MnSCU system office, presidents, students and others. She commented that the Anoka community is pleased that the college will remain open.

    3. Revisions to Board Policy 1A.4 System Administration Appointment of Administrators (First Reading)
      Committee Chair Brataas reported that the committee reviewed revisions to Board Policy 1A.4 System Administration Appointment of Administrators. This will be an action item at the July Board meeting.

    4. Repeal of Community College V1.05, Absence of Duty (First Reading)
      Committee Chair Brataas reported that the committee reviewed a repeal of Community College V1.05, Absence of Duty. This will be an action item at the July Board meeting.

    d. Educational Policy Committee

    1. Academic and Student Affairs Update
      Committee Chair Wafler reported that Senior Vice Chancellor Baer gave an update on academic and student affairs.

    2. Proposed Policy: Repeal of Carry Forward Policies (First Reading)
      Committee Chair Wafler reported that the committee suspended the rules to take action on the Proposed Policy to Repeal Carry Forward Policies, because this was an oversight that should have been repealed in 1995 when replacement MnSCU policies were approved.

      Committee Chair Wafler moved that the Board of Trustees suspends the rules in order to take action on the Proposed Policy: Repeal of Carry Forward Policies. Trustee Luoma seconded and the motion carried without dissent.

      Committee Chair Wafler moved that the Board of Trustees repeal the Technical College Policy 2.4.2.0 Program Review and the related standard 2.4.2.0. Trustee Fritsche seconded and the motion carried without dissent.


    3. TeachNet and INSTRUCT: Academic Regional Technology Centers Report
      Committee Chair Wafler reported that the committee heard a report on TeachNet and INSTRUCT Academic Regional Technology Centers. Both programs assist faculty and staff in upgrading their technology skills for more effective teaching.

    4. Program Reinstatements: Certificate, Emergency Medical Services, Minnesota West Community and Technical College; and Diploma, Meat Processing, Dakota County Technical College
      Committee Chair Wafler reported that the committee received notice of program reinstatements at Minnesota West Community and Technical College and Dakota County Technical College.

    5. Program Suspensions: Minnesota West Community and Technical College, Northwest Technical College, and Pine Technical College
      Committee Chair Wafler reported that the committee received notice of program suspensions at Minnesota West Community and Technical College, Northwest Technical College, and Pine Technical College.

  9. Requests by Individuals to Address the Board
    There were no requests by individuals to address the Board.

  10. Other Business

  11. Adjournment
    Chair Vekich adjourned the meeting by consensus at 2:15 p.m.
 

Michael Vekich, Chair
Recorded by Penny Harris Reynen

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