Board of Trustees Meeting Minutes
Tuesday, December 19, 2000
World Trade Center
St. Paul, Minnesota
Trustees Present: Will Antell, Andrew Boss, Brent A. Calhoun, Mary Choate, Daniel G. Coborn, Ivan Dusek, Robert Erickson, Bob Hoffman, Jim A. Luoma, Lew Moran, Joann Splonskowski, Joseph Swanson, Michael Vekich, Chair
Trustees Absent: Nancy Brataas, Dennis Dotson
- Call to Order
Chair Vekich called the meeting to order at 3:07 p.m. and reported that a quorum was present. Trustee Luoma, chair of the Educational Policy Committee, announced a change to the committee's agenda. He reported that item three, Financial Aid Recommendations, should be an action item.
- Chair's Report
a. Approval of Minutes of Board of Trustees Meeting of November 15, 2000
Trustee Moran moved approval of the minutes of November 15, 2000. Trustee Erickson seconded and the minutes were approved without dissent.
b. Approval of Minutes of Special Meetings of the Board of Trustees, December 4 and 5, 2000
Trustee Boss moved approval of the minutes of December 4 and 5, 2000. Trustee Splonskowski seconded and the minutes were approved without dissent.
c. Recognition of Board Staff
The Board of Trustees recognized Inge Chapin and Penny Harris Reynen on their educational accomplishments. Ms. Chapin earned a BA from Metropolitan State, and Ms. Reynen earned a doctorate in educational leadership from the University of St. Thomas. The MnSCU musicians played and sang original compositions.
d. Approval of Chancellor's Employment Agreement Between the Board of Trustees of Minnesota State Colleges and Universities and James H. McCormick
Bill Tschida, vice chancellor for human resources, reviewed the terms of the employment agreement between the Board of Trustees and James H. McCormick.
Trustee Boss moved that the Board of Trustees delegates authority to the Chair of the Board to execute a written contract with Chancellor-Designate James H. McCormick, based on the Personnel Plan for MnSCU Administrators, and the following terms:
- term of appointment July 2, 2001 through June 30, 2004
- $230,000 annual salary effective July 2, 2001 through June 30, 2002
- housing allowance of $2,000 per month upon cessation of travel status
- transportation allowance of $600 per month
- deferred compensation of $37,800 per year
- severance pay equal to six (6) months salary
- 12 months salary if terminated prior to June 30, 2003; six (6) months salary or number of months left on contract, whichever is less, if terminated after June 30, 2003
- requirement that the chancellor provide 120 days written notice of resignation
- development of goals and objectives by October 1, 2001
- other terms and conditions consistent with the above
Trustee Erickson seconded and the motion was approved without dissent.
e. Approval of Amendment Number One to Employment Agreement Between the Board of Trustees of Minnesota State Colleges and Universities and Morris J. Anderson
Bill Tschida, vice chancellor for human resources, reviewed the terms of the amendment to the employment agreement between the Board of Trustees and Chancellor Morris J. Anderson.
Trustee Boss moved that the Board of Trustees delegates authority to the Chair of the Board to execute a written contract extension with Chancellor Morris J. Anderson, based on the Personnel Plan for MnSCU Administrators, and the following terms:
- term of appointment January 1, 2001 through July 31, 2001
- $197,000 annual salary effective January 1, 2001 through July 31, 2001
- severance pay benefits provided under paragraph 7 of the original contract regardless of employment under the contract extension
- requirement that the chancellor provide 30 days written notice of resignation
Trustee Luoma seconded and the motion carried without dissent.
Chair Vekich read a joint statement that was issued on behalf of the Board of Trustees and Chancellor Anderson:
We are pleased to announce that we have reached an agreement to extend the appointment of Morris J. Anderson as chancellor of the Minnesota State Colleges and Universities system through June 30, 2001. We believe Chancellor Anderson's leadership over the next six months will assure continuity and stability as we move into a transition to new leadership on July 1, 2001.
Chancellor Anderson will lead MnSCU's legislative strategy and will continue to be MnSCU's chief spokesperson for the 2001 legislative session. He also will work with James McCormick, the incoming chancellor, to coordinate a strong transition. Chancellor Anderson has agreed to serve an additional month, through July 31, 2001, in the capacity of a senior advisor available to the new chancellor to assist with the transition.
The MnSCU Board of Trustees commends Chancellor Anderson for his leadership over the past three-and-one-half years, and we all look forward to having another successful legislative session.
f. Approval of Amended Board Policy 1A.2, Part 7, Subparts A-D: Individual Trustee Responsibilities
Trustee Boss moved that the Board of Trustees approve amending Board Policy 1A.2 by the addition of Part 7, Individual Trustee Responsibility. Trustee Erickson seconded and the motion carried without dissent.
g. Report of the Executive Committee Meeting of December 6, 2000
Chair Vekich reported that the Executive Committee met on December 6, 2000.
Chair Vekich highlighted noteworthy events at Minnesota State Colleges and Universities. Congratulations to Metropolitan State University President Wilson Bradshaw, who received the Degree of Excellence Award on Friday from Florida Atlantic University's National Alumni Association. President Bradshaw earned his master's degree in experimental psychology at the university and later served as dean of graduate studies. Trustee Splonskowski has been named to the Public Policy Committee for the Association of Community College Trustees.
Alexandria Technical College is the first MnSCU college to be invited to join the North Central Association's AQIP or Academic Quality Improvement Project. AQIP is an alternate accrediting project that assures quality by certifying that the college is working continuously to improve the systems it uses to provide services to students. Northwest Technical College also reports that the NCA has selected it for membership in AQIP. Alexandria Technical College's Marine and Small Engine program has learned that it will receive accreditation from the Equipment and Engine Training Council. Century College this month co-sponsored a Power Girls Conference for girls ages 9 through 12. The girls had the opportunity to try out various tools and find out about careers in the trades and construction.
Chair Vekich noted some of the many awards that MnSCU faculty and staff recently received: Carlo Castagneri, a culinary arts instructor at Hennepin Technical College, was named "Chef of the Year" by the American Culinary Federation's Minneapolis Chapter. Bird watchers will appreciate the news that Ron Erpelding, Ridgewater College's vice president of customized and continuing education, won the Voelker Award from the Minnesota Ornithological Union. The Minnesota Chapter of the American Institute of Architects presented its Special Award this month to Associate Vice Chancellor Allan Johnson. This award recognizes exceptional contributions to improving the quality of the physical environment.
- Trustee Reports
Trustee Splonskowski distributed Trustee Survival Kits to the Trustees and members of the staff, and explained the symbolism of each token in the kit: a rubber band to remember to be flexible; a rainbow to represent the diversity of our constituents; a stick of gum to remind us to stick together; a piece of a puzzle to represent that we are an important piece of the entire educational system; a penny to remind us to be frugal with the dollars we spend; a key to remind us that we hold the keys to success for the students; some noodles to remind us to use our "noodles" in continually searching for new and creative solutions to old problems; a mint to represent how much we are worth to our constituents; and some peanuts to represent that we may only make peanuts as Trustees, but that our true reward comes from the successes of our students.
- Chancellor's Report: Morris J. Anderson.
There was no Chancellor Report.
- Executive Director/Board Secretary's Report, Penny Harris Reynen
Executive Director Reynen provided an update on the Department of Administration study of MnSCU. The University of Minnesota Board of Regents are planning a dinner with the Board of Trustees on March 8. In addition to Trustee Splonskowski's appointment to the Association of Community College's Public Policy Committee, Chair Vekich has been appointed to the ACCT Finance Committee. Executive Director Reynen and several Trustees will be attending the ACCT National Legislative Seminar in Washington, D.C. on February 3-6, 2001. The annual foundation thank-you luncheon will be on Wednesday, January 17, 2001. An evaluation of the chancellor search process will begin in January.
- Joint Council of Student Associations
The following representatives of student associations addressed the Board of Trustees: Robin Melin, president, Minnesota State College Student Association, Michael Redlinger, state chair, and Frank Viggiano, executive director, Minnesota State University Student Association (MSUSA).
- MnSCU Bargaining Units
Larry Oveson, president, Minnesota Community College Faculty Association addressed the Board of Trustees.
- Consent Agenda
a. Mission Review: Rochester Community and Technical College
b. Mission Review: St. Paul Technical College
c. Program Approval: AS, Nursing (RN), South Central College, Mankato Campus
d. Program Approval: AAS, Networking Systems Specialist; Certificate, CISCO Network Technician; Certificate, Microsoft Network Technician; Rainy River Community College
e. Program Closures: St. Cloud State University
f. Approval of Hibbing Community and Technical College Real Estate Transaction
g. Revenue Fund FY 2000 Audited Financials
Trustee Choate moved approval of the Consent Agenda. Trustee Splonskowski seconded and the Consent Agenda was approved without dissent.
- Board Standing Committee Reports
a. Educational Policy Committee
- Academic and Student Affairs Update
Senior Vice Chancellor Baer provided an update on academic and student affairs.
- Program Suspensions: Lake Superior College and Minnesota West Community
and Technical College
Committee Chair Luoma reported that the committee reviewed program suspensions at Lake Superior College and Minnesota West Community and Technical College.
- Financial Aid Recommendations
Committee Chair Luoma moved that the Board of Trustees approves the financial aid recommendations as presented (on pages 53 and 54 of the December 2000 Board meeting packet) and incorporates them into the MnSCU 2002-2003 budget recommendations adopted at the November Board of Trustees meeting. Trustees Splonskowski seconded and the motion carried without dissent.
- E-Learning (First Reading)
Committee Chair Luoma reported that Chancellor Anderson provided an update and first reading on E-learning.
c. Audit Committee
- MnSCU Audited Balance Sheet and Unaudited Institution Schedules
Committee Chair Choate moved that the Board of Trustees accepted the Office of the Legislative Auditor audit of the MnSCU Balance Sheet for the fiscal year ended June 30, 2000. Trustee Erickson seconded and the motion carried without dissent.
a. Finance/Facilities Policy Committee
- St. Cloud Technical College Remodeling Project Schematic Design (First
Committee Vice Chair Moran reported that the committee reviewed St. Cloud Technical College's remodeling project schematic design. This will be an action item at the January Board meeting.
Committee Chair Erickson announced three hearing dates on the 2002-2007 Capital Budget: January 17 at the World Trade Center from 3:00 pm to 7:00 pm, January 23 from 9:00 am to 4:00 pm at St. Cloud Technical College, and January 30 from 9:00 am to 4:00 pm at Century College.
- FY 2002 Allocation Framework Implementation (Second Reading)
Committee Vice Chair Coborn moved that the Board of Trustees approves full implementation of the MnSCU Allocation Framework as contained on Attachment A. As part of the implementation and transition plan, the Chancellor will seek legislative support for $15 million a year in "stabilization funding." The first unrestricted funds received by the system will be used for this purpose. It is the Board's intention to dedicate these stabilization funds to a continuing safety net program to ensure that institutions receive the same base level of funding, adjusted for enrollment, that they had in the previous fiscal year.
The Chancellor will report in June 2001 and at least annually thereafter to the Board of Trustees on the allocation framework including continuous improvement activities and any recommendations for modifications. The report will be made prior to colleges and universities presenting their upcoming year's budget plan.
The Board also adopts the plan that relates to the allocation framework and biennial budget as outlined in prior Board action including all colleges and universities participating in new inflation, repair and replacement, and equipment funds.
Trustee Erickson seconded and the motion carried without dissent.
- FY 2002-2003 Systemwide Allocations and FY 2002 Operating Budget
Including Tuition and Fees (Second Reading)
Committee Vice Chair Coborn moved that the Board of Trustees has received the FY 2002 tuition and institutional budget information and is requesting that institutions return with final information at the completion of the 2001 legislative session.
The Board of Trustees approved the additional programmatic/course tuition rates for FY2001 as shown in Attachment D. The tuition rates are effective for Spring Semester, 2001, except for two courses at Dakota County Technical College which will be effective April, 2001 (as noted on Attachment D).
The Chancellor is requested to provide the Board periodic updates on progress concerning the 2001 legislative session and the outlook for MnSCU's colleges and universities. The motion carried without dissent. Trustee Erickson seconded and the motion carried without dissent.
- Reserves Report
Committee Vice Chair Coborn reported that the committee reviewed the Reserves Report and deferred action on it until the January Board meeting.
- FY 2001 Systemwide College and University and System Office Budget
Committee Vice Chair Coborn reported that the committee reviewed the FY 2001 Systemwide College and University and System Office Budget as an information item.
- Academic and Student Affairs Update
- Requests by Individuals to Address the Board
There were no requests by individuals to address the Board.
- Other Business
There was no other business to come before the Board.
Chair Vekich adjourned the meeting by consensus at 4:13 p.m.
Recorded by Penny Harris Reynen