April 2000 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, April 19, 2000

World Trade Center
St. Paul, Minnesota

Trustees Present: Andrew Boss, Nancy Brataas, Kathleen Caffey, Brent A. Calhoun, Daniel G. Coborn, Dennis Dotson, Robert Erickson, Christine Fritsche, Jim A. Luoma, Joann Splonskowski, James Wafler, Michael Vekich, Chair

Trustees Absent: Mary Choate, David Erickson


  1. Call to Order
    Chair Vekich called the meeting to order at 2:40 p.m. and reported that a quorum was present. He announced that the Educational Policy Committee's agenda item 8. D. (4) Mission Review: Central Lakes College has been placed on the consent agenda.

  2. Chair's Report

    a. Approval of Minutes of Board of Trustees Meeting of March 22, 2000
    Trustee Wafler moved approval of the minutes of March 22, 2000. Trustee Robert Erickson seconded and the minutes were approved without dissent.

    b. Report on Environmental Scan of Minnesota State Colleges and Universities
    Chair Vekich introduced Lee Kerschner, Ph.D., who had been retained by the Board of Trustees to conduct an environmental scan of MnSCU. Dr. Kerschner presented a draft of the report to the Executive Committee on April 5. At that time the Executive Committee asked Dr. Kerschner to provide a management letter to accompany the report.

    Dr. Kerschner thanked the Board of Trustees for the confidence they expressed in him by giving him this assignment. He noted that the Environmental Scan is a compilation and distillation of what he heard and what he read, and not his personal thoughts or opinions. The management letter, on the contrary, represents his thoughts. Dr. Kerschner read the management letter. The management letter included specific suggestions relative to the Board of Trustees, management and education of MnSCU's future.

    A long discussion followed. Trustee Robert Erickson asked Dr. Kerschner if he had any recommendations for the Board in dealing and responding with the perceptual information? Dr. Kerschner suggested that the Board should await the report from the Office of the Legislative Auditor and the management audit. He also suggested that the Board may want to divide up the various concerns to the standing committees for their consideration. The committees may wish to invite presidents and students to discuss issues raised in the Environmental Scan.

    Dr. Kerschner commented that the Environmental Scan contains valuable information for potential Chancellor candidates, while the management letter was written as a tool for the Board.

    Chair Vekich asked Dr. Kerschner to provide an overview of the culture of the different organizations prior to the merger and an opinion on the status of the culture today? Dr. Kerschner responded that he does not think the Legislature understood the complexity of merging the three cultures. MnSCU has done extraordinarily well in the five years since it was merged from three cultures that were very, very different. The state university system was used to a small, intimate board, the community college system had a central office that did everything for them and the technical colleges related to their local school district boards that met every two weeks.

    Chair Vekich asked Dr. Kerschner if he thought the candidate pool would attract interesting and qualified candidates? Dr. Kerschner replied that while the salary is better than in 1996, it could be better and he understands the compensation is being pursued through legislation. Few, if any systems in the country, present the opportunity in Minnesota, which is the fifth largest system in the country. There will be lots of candidates from all around the country.

    Trustee Brataas asked Dr. Kerschner if it was usual or unusual for the staff to undercut the Board to the extent that the MnSCU Board has experienced it and what have other Boards done in this situation? Dr. Kerschner replied that the Board can expect that staff will be unhappy with some of their decisions and that the Board needs to acknowledge and accept the staff's right to be unhappy and accept it. If the staff can't live with the Board's decisions then they should choose to do something else. Dr. Kerschner said he does not think it is appropriate for the Board to take action.

    Trustee Brataas asked if it was common for the staff to undercut the Chancellor? Dr. Kerschner replied that he hoped the Chancellor would very quickly put an end to any undercutting by the staff.

    Trustee Brataas asked if it was usual or unusual to have as much misinformation passed on by intent, as it was alluded to in the report? Dr. Kerschner replied that an example of misinformation were the widespread reports that MnSCU had seven or eight Chancellors when there were only two (Eaton and Anderson), maybe three if you counted Jay Noren. The misinformation was unfortunate, but he did not wish to respond to the question.

    The Board thanked Dr. Kerschner for the report.
    Trustee Boss moved that the Board of Trustees accepts Dr. Kerschner's report, and authorizes its dissemination to members of the executive search firm, potential chancellor candidates, and other interested parties, as requested. Trustee Robert Erickson seconded and the motion carried without dissent.

    c. Report of the Executive Committee Meeting of April 5, 2000
    Chair Vekich reported that the Executive Committee met on April 5, 2000.

    d. Other
    Chair Vekich reported that Trustees Splonskowski, Calhoun, and Luoma were confirmed earlier today by the Senate.

    Chair Vekich highlighted several noteworthy events on Minnesota State Colleges and Universities campuses. St. Cloud State University has become one of only 200 colleges and universities in the nation to achieve sponsor school status with the National Merit Scholarship Program for exceptionally gifted high schools seniors. Minnesota State University, Mankato's wrestling team combined cumulative grade point average of 3.333 earned the team the all-academic national championship for the 1999-2000 season. On the third Saturday of each month, Ridgewater College students provide all of the stories and feature articles for a student voice section of the newspaper. Next month, the Hutchinson Reader will begin the same type of partnership with Ridgewater College. Inver Hills Community College has been chosen to serve as the central United States regional training center for CISCO Systems. President Orley Gunderson, Northland Community and Technical College received recognition from the North Central Association accreditation team that recently visited the campus. During the exit interview, the team read a letter to the entire faculty commending faculty and President Gunderson and made a personal contribution of $50.00 for a brick for the school's donation wall. The school also received NCA accreditation for 10 years.

    Senior Vice Chancellor Baer commented that Dr. Bensen was unable to be present today because today was Bemidji State University's "first annual celebrate student scholarship and creative work day." Bemidji State University also received NCA accreditation for 10 years.

    Presentation to Nellie Stone Johnson
    Trustee Wafler explained that due to the length of the meeting, the presentation to Nellie Stone Johnson would occur during the Chair's report instead of during the report of the Executive Committee. He read the resolution honoring Nellie Stone Johnson.

    Whereas, Nellie Stone Johnson served on the Minnesota State University Board and the Higher Education Board; and
    Whereas, she served with honor and distinction on the Board of Trustees of the Minnesota State Colleges and Universities, and
    Whereas, she has been previously acknowledged for her wealth of contributions to the causes of higher education, labor and civil rights by the Minnesota State Colleges and Universities Board of Trustees by Resolution; and
    Whereas, Nellie Stone Johnson has recently written her life history and recollections of her life's success in her book, "The Life of An Activist" as told to David Brauer; and
    Whereas, the Governor of the State of Minnesota has recognized Nellie Stone Johnson's contributions by Certificate of Commendation;

    NOW therefore, the Board of Trustees of the Minnesota State Colleges and Universities does hereby recognize and congratulate Nellie Stone Johnson on the historical value and richness of this published work in "the telling" of Minnesota's and the nation's diverse history that supports broad academic discussion, research, and inquiry at MnSCU Colleges and Universities.

    Trustee Robert Erickson seconded and the motion carried without dissent.


    Chair Vekich presented Nellie Stone Johnson with a certificate of commendation in recognition of her long and distinguished record of public service and support of the advancement of racial and ethnic peoples, the right of workers, and equal opportunities for all people, along with the MnSCU academic mission and her ongoing contributions to serving Minnesota students.

    Ms. Johnson thanked the Board.

    Chair Vekich thanked President Sertich, Northeast Higher Education District, and the performers of Heart Soul and Steel for their musical revue of the taconite and iron ore mining history of the Iron Range. The performance for the Board of Trustees was held on Tuesday, April 18, 2000.

  3. Trustee Reports
    a. Association of Community College Trustees National Legislative Conference

    Trustee Calhoun reported that he and Trustee Brataas attended the Association of Community College Trustees National Legislative Conference in Washington, D.C. in February. The conference highlighted national agendas and trends in higher education.

  4. Chancellor's Report: Morris J. Anderson.
    Chancellor Anderson commended President Phil Davis and his staff at Minneapolis Community and Technical College for their handling of the crisis on their campus when a gunman threatened a student and security officer. The building was quickly evacuated and the individual was arrested off-campus. Chancellor Anderson explained that he received a letter from the chief of the Minneapolis Police Department praising the president and his staff for their excellent handling of the crisis on the campus.

    Chancellor Anderson reported that Minneapolis Community and Technical College Student Sherri Sarratore was one of 20 students named as an all-US Academic First Team in community and junior colleges. She was selected from 1,400 applicants. In addition to that, another student at Minneapolis Community and Technical College, Andrea Rhodes was named to the Minnesota All-Star Academic Team.

  5. Joint Council of Student Associations
    The following representatives of student associations addressed the Board of Trustees: Ryan Kulikowski, state chair, Minnesota State University Student Association; and Justin Wallin, president, and Brent Glass, executive director, Minnesota State College Student Association.

  6. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
    There were no requests to address the Board of Trustees.

  7. Consent Agenda
    a. University Center Rochester Technology Project - Schematic Design (Second Reading)

    b. Office of the Legislative Auditor Fiscal Year 1999 Statewide Audit Management Letter

    c. Program Approval: AAS, Agricultural Processing Plant Technology, Minnesota West Community and Technical College, Granite Falls

    d. Program Approval: AS, Technical Theatre, Central Lakes College, Brainerd

    e. Program Approval: AAS, Network Administration and Technology; Diploma, Network Administration and Technology; Certificate, Network Administration and Technology -- CISCO, and Certificate, Network Administration and Technology -- Microsoft; Minnesota State College - Southeast Technical, Red Wing and Winona

    f. Mission Review: Central Lakes College Trustee Robert Erickson moved approval of the Consent Agenda.


    Trustee Fritsche seconded and the Consent Agenda was approved without dissent.

  8. Board Standing Committee Reports

    a. Finance/Facilities Policy Committee
    Facilities:
    1. FY 2002 - 2007 Capital Budget Guidelines - Committee Vice Chair Dotson reported that the committee reviewed the FY 2002 - 2007 Capital Budget Guidelines as a first reading. It is slated for action at the May Board meeting.

      Finance:
    2. Proposed New and Amended Board Policies - Chapters 5, 6, and 7, Financial and Administrative Management Policies (First Reading)
      Committee Vice Chair Coborn reported that the committee reviewed proposed new and amended Board Policies in Chapters 5, 6, and 7. There were extensive revisions and the Committee agreed to postpone the second reading until June in order to provide more time for study and comment.

    3. FY 2000 Institutional Budgets Including FYE Update
      Committee Vice Chair Coborn reported that the committee reviewed the FY 2000 Institutional Budgets.

    4. FY 2000 Annual Fee Report
      Committee Vice Chair Coborn reported that the committee reviewed the FY 2000 Annual Fee Report.

    5. FY 2002 - 2003 Biennial Operating Budget Guidelines (First Reading)
      Committee Vice Chair Coborn reported that the committee reviewed the FY 2002 -2003 Biennial Operating Budget Guidelines.

    b. Audit Committee

    1. Board Policy 1.D., Policy on Internal Auditing (First Reading)
      Committee Chair Boss reported that the committee reviewed a draft policy, 1.D. on Internal Auditing. The committee agreed to postpone action on this item until June or July in order to provide time for additional comment and study.
    2. 1st Quarter 2000 Audit Follow-up Report Committee
      Chair Boss reported that the committee heard the 1st Quarter 2000 Audit Follow-up Report.

    c. Personnel Policy Committee
    Chair Brataas called on Trustee Wafler to report on the meetings of the Slate Advisory Committee.

    1. Appointment of Search Advisory Committee Members
      Trustee Wafler, chair of the Slate Advisory Committee, reported that the committee met initially and determined the composition of the Search Advisory Committee for Chancellor, as follows: MnSCU faculty (3), MnSCU presidents (2), MnSCU students (2), person from public but not elected official recommended by the Governor (1), Minnesota State Senate (1), and Minnesota House of Representatives (1), business community/MnSCU foundations (1), MnSCU staff (1), other MnSCU labor unions (1) and trustees (2). Once that was determined, a letter was sent to a wide variety of constituent groups asking for nominations taking into consideration gender, geographic and minority considerations of the nominees. Constituent groups could submit a set of nominations for each position or a single name for each position. The deadline was April 14. The Slate Advisory Committee met on Monday, April 17, and reviewed the nominees. The major faculty unions each submitted a single name. The two major student associations each submitted one name. The Governor's office submitted a single name as did the Speaker of the House of Representatives. MnSCU staff submitted one name. The other constituent groups had multiple nominations. The Senate has not yet submitted a recommendation.

      Chair Brataas read the recommendations for the Search Advisory Committee as follows:

      Faculty (3): Larry Oveson (MCCFA)
      Jim Pehler (IFO)
      Ed Schones (UTCE)
      Presidents (2): Sharon Grossbach
      Roland Barden
      Students (2): Michael J. Redlinger (MSUSA)
      Justin Wallin (MSCSA)
      Governor (1): Peter Rodosovich
      MN State Senate (1):
      MN House of Rep (1): David Olson
      Bus. Comm/Foundations (1): Cheryl Dickson
      MnSCU Staff (1): Dolores Fridge
      Other MnSCU Labor Unions (1): Karen Foreman
      Trustees (2): Mary Choate
      Jim A. Luoma

      Chair Brataas moved that the Board of Trustees approves the Slate Advisory Committee's recommendations of the Search Advisory Committee members as referenced above, with the exception of the Minnesota State Senate candidate who may be approved by the Executive Committee. Trustee Coborn seconded and the motion carried without dissent.

    2. Appointment of Interim Executive Director/Board Secretary
      Committee Chair Brataas moved that the Board of Trustees approves the appointment of Penny Harris Reynen as the Interim Executive Director/Board Secretary for the Minnesota State Colleges and Universities effective May 1, 2000. Trustee Robert Erickson seconded.

      Ms. Harris Reynen commented that she would accept the position with gratitude for the Board's recognition of the work that she has done over the past twenty- three years in higher education in Minnesota. Her experience and commitment to higher education in Minnesota will be an asset to the Board and the MnSCU system. Ms. Reynen said that she is grateful for this opportunity to make a very fine system even better than it already is.

      The motion carried without dissent.

    3. Interviews and Selection of Executive Search Firm for Chancellor Search
      Committee Chair Brataas reported that two executive search firms from a pool of six were chosen to present their proposals. They are A.T. Kearney, Inc. and Academic Search. Representatives from A. T. Kearney, Inc. and Academic Search attended yesterday's meeting of the Personnel Policy Committee and presented their firms' proposals.

      There was a discussion about differences between the search firms' presentations and proposals with a significant expression of support among the Trustees for A. T. Kearney, Inc.

      Trustee Luoma moved that A. T. Kearney, Inc. be retained to conduct the chancellor search. Trustee Robert Erickson seconded and the motion carried without dissent.

    4. Repeal of State University Policy 7.4, Emeritus Status (First Reading)
      Chair Brataas reported that the committee reviewed the repeal of State University Policy 7.4, Emeritus Status as a first reading. This item is slated for action at the May meeting.

    5. Repeal of Community College Policy VI.07.02 (Unclassified Faculty and Administrators) (First Reading)
      Chair Brataas reported that the committee reviewed the repeal of Community College Policy V1.07.02 as a first reading. This item is slated for action at the May meeting.

    6. Workers' Compensation Report for FY 99
      Chair Brataas reported that Vice Chancellor Tschida provided a brief review of the Workers' Compensation Report of FY 99.

    7. Update on Presidential Vacancies
      Trustee Brataas reported that the committee heard an update on the current status of presidential vacancies.

    d. Educational Policy Committee

    1. Academic and Student Affairs Update
      Committee Chair Wafler reported that Senior Vice Chancellor Baer gave an update on academic and student affairs.

    2. Presentation to Nellie Stone Johnson
      Committee Chair Wafler noted that the presentation was made during the Chair's report.

    3. Update on MnSCU Mission and Vision Statements
      Committee Chair Wafler reported that the committee heard an update on the MnSCU mission and vision statements.

    4. Program Reinstatements: AAS and Diploma, Electronic Communications Technology, Northwest Technical College, Moorhead
      Committee Chair Wafler reported that the committee received notice of program reinstatements in Electronic Communications at Northwest Technical College, Moorhead.

    5. Program Suspensions: Central Lakes College, Dakota County Technical College, Northwest Technical College, and St. Paul Technical College
      Committee Chair Wafler reported that the committee received notice of program suspensions at Central Lakes College, Dakota County Technical College, Northwest Technical College, and St. Paul Technical College.

    6. Report on Minnesota Transfer Initiatives
      Committee Chair Wafler reported that the committee heard a report on Minnesota Transfer Initiatives.

    7. Report on CD Regarding Teacher Education/Technology Projects
      Committee Chair Wafler reported that the committee viewed a CD presentation that was developed on Teacher Education/Technology Projects.

    8. Business Plan, "E" Learning Authority Committee
      Chair Wafler reported that the committee learned that the Governor has signed legislation for MnSCU to proceed with the business plan for "E" Learning Authority.

  9. Requests by Individuals to Address the Board
    There were no requests by individuals to address the Board.

  10. Other Business
    Trustee Splonskowski announced that she will not be present at the May Board meeting because it is her graduation date.

  11. Adjournment
    Chair Vekich adjourned the meeting by consensus at 1:57 p.m.
 

Michael Vekich, Chair
Recorded by Inge Chapin

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