January 1999 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, January 20, 1999

World Trade Center
Saint Paul, Minnesota

Trustees Present: Andrew Boss, Nancy Brataas, Kathleen Caffey, Archie D. Chelseth, Mary Choate, Daniel G. Coborn, Dennis Dotson, Robert Erickson, Christine Fritsche, Joseph Jung, Michael Nesdahl, Michael Vekich, James Wafler

Trustees Absent: David Erickson, Charles W. Williams


  1. Call to Order
    Chair Vekich called the meeting to order at 1:50 p.m., instead of the scheduled 2:00 p.m. start, in order to get a head start because of the bad weather. He announced that a quorum was present. There were no changes to the agenda.
  2. Chair's Report

    a. Approval of November 17, 1998, Meeting Minutes
    Trustee Choate moved approval of the November 17, 1998, meeting minutes. Trustee Nesdahl seconded. The minutes were approved without dissent.

    Approval of December 15, 1998, Meeting Minutes
    Trustee Wafler moved approval of the December 15, 1998, meeting minutes. Trustee Coborn seconded. The minutes were approved without dissent.

    Approval of December 16, 1998, Meeting Minutes
    Trustee Coborn moved approval of the December 16, 1998, meeting minutes. Trustee Fritsche seconded. The minutes were approved without dissent.

    b. Report of the Executive Committee, January 6, 1999
    Chair Vekich reported that the Executive Committee met on January 6. A copy of the meeting minutes is included in the Board packet.

  3. Trustee Report
    Chair Vekich commented that the foundation thank you luncheon, held earlier today, was a success. MnSCU foundations raised $67 million dollars.

    a. Foundation Luncheon
    Vice Chair Robert Erickson reported that earlier today MnSCU held its second annual foundation thank-you luncheon. MnSCU's institutions and their foundations received over $67 million dollars, representing a 26 percent increase over last year.

    b. Report of Ad Hoc Legislative Committee Meeting, January 13, 1999
    Chair Vekich announced that this item will be reported on during the Chancellor's Report.

  4. Chancellor's Report: Morris J. Anderson.
    Chancellor Anderson announced that MnSCU will announce industry partnerships, particularly in the precision manufacturing and health care areas, in the near future.

    Chancellor Anderson commended President Roland Barden and his staff at Moorhead State University for their swift and appropriate response and concern for the students housed in Neumaier Hall, a residence hall dormitory that engineers discovered was structurally unsound.

    Chancellor Anderson reported that MnSCU is scheduled to appear before the Senate Higher Education Budget Division, chaired by Senator Stumpf on Tuesday, January 2, and before the House Higher Education Division on Friday, January 29. These will be overview sessions; formal budget presentations will occur after Governor Ventura delivers his budget presentation to the Legislature. Individual meetings with 40 legislative leadership members have been scheduled. Over 90 legislators attended the Friends of MnSCU Dinner on January 13.
  5. Joint Council of Student Associations
    The following representatives of student associations addressed the Board of Trustees: Robin Melin, vice president, Minnesota State College Student Association, and Frank Viggiano, executive director, Minnesota State University Student Association.
  6. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
    Dave Abel, president, Inter-Faculty Organization, addressed the Board of Trustees.
  7. Board Standing Committee Reports

    a. Educational Policy Committee
    Educational Policy Committee Chair Fritsche announced that the Committee met yesterday at Hennepin Technical College in Eden Prairie. She thanked President Grossbach and the staff of Hennepin Technical College for their hospitality and reports on programs.

    Committee Chair Fritsche reported that the four new programs will be approved with one motion.
    1. Program Approval: BS (Teaching), Child and Family Studies, St. Cloud State University
    2. Program Approval: BA, Law and Society, Winona State University
    3. Program Approval: AAS, Networking and Microcomputer Engineering Technologies; Diploma, Networking and Microcomputer Technologies--Microsoft; Diploma, Networking and Microcomputer Technologies - Novell; Certificate, Network Administration--Novell; and Certificate, Network Administration--Microsoft; Pine Technical College
    4. Program Approval: Diploma, Community Supports for People with Disabilities; and Certificate, Community Supports for People with Disabilities; Alexandria Technical College
      Committee Chair Fritsche moved that the Board of Trustees approves the following new programs: (1) St. Cloud State University to offer a Bachelor of Science degree in Child and Family Studies, (2) Winona State University to offer a Bachelor of Arts degree in Law and Society, (3) Pine Technical College to offer an Associate in Applied Science degree in Networking and Microcomputer Engineering Technologies; two diplomas: Networking and Microcomputer Technologies--Microsoft, and Networking and Microcomputer Technologies--Novell; and two certificates: Network Administration--Novell, and Network Administration --Microsoft, and (4) Alexandria Technical College to offer a diploma in Community Supports for People with Disabilities and a certificate in Community Supports for People with Disabilities. Trustee Boss seconded and the motion carried without dissent.
    5. Approval of Mission Statements: Rochester Community and Technical College and Winona State University
      Committee Chair Fritsche moved that the Board of Trustees approves the mission statements of Rochester Community and Technical College and Winona State University. Trustee Wafler seconded and the motion carried without dissent.
    6. Proposed Amendment to MnSCU Policy 2.8 Student Life
      Committee Chair Fritsche reported that the proposed amendment to MnSCU Policy 2.8 Student Life was reviewed as a first reading. Trustee Nesdahl will submit an amendment to the policy in advance of its second reading scheduled during the February meeting.
    7. Repeal of Previous System Carry Forward Policies
      Committee Chair Fritsche reported that the repeal of previous system carry forward policies will be an action item at the February Board meeting.
    8. Draft Report to Legislature on Newly Established Lab Schools
      Committee Chair Fritsche announced that the Committee reviewed a report to the Legislature on newly established lab schools.
    9. Preliminary Draft of Report to Legislature on Applied Doctorates
      Committee Chair Fritsche announced that the Committee reviewed a report to the Legislature on applied doctorates.
    10. FY99 Business/Industry Initiatives
      Committee Chair Fritsche announced that the Committee received a report on FY99 business and industry initiatives that included partnerships with health care, precision manufacturing, printing and graphics, software development, and taconite production.

    b. Personnel Policy Committee

    1. Appointment of President of Northwest Technical College
      Committee Chair Brataas moved the appointment of Dr. Ronald A. Swanson as president of Northwest Technical College, effective February 16, 1999, under the terms and conditions of the Personnel Plan for MnSCU Administrators. Trustee Nesdahl seconded.

      Chancellor Anderson reported that Northwest Technical College has had two interim presidents since Dr. Ray Cross' departure, in May of 1998. He thanked Dennis Hopman and Gene Biever for serving as interim presidents. A national search was conducted and the search committee, chaired by Larry Shellito, president of Alexandria Technical College, included faculty, staff, students and community leaders from the campuses. Chancellor Anderson, with members of the Board of Trustees, interviewed Dr. Swanson. Chancellor Anderson is recommending Dr. Swanson for the appointment.

      Dr. Swanson is currently a special assistant in the Georgia Department of Technical and Adult Education in Atlanta, Georgia. He served as president of Coosa Valley Technical Institute in Rome, Georgia. Dr. Swanson has a doctorate in education in vocational and industrial education, a masters in education in reading, and a bachelor of science in upper elementary education.

      The motion carried without dissent.
    2. Norwest Report
      Committee Chair Brataas reported that the Norwest Report was an information item.
    3. Year 2000 Retirement Contracts Update
      Committee Chair Brataas reported that the Year 2000 Retirement Contracts update was an information item.
    4. Personnel Policy Changes Workplan
      Committee Chair Brataas reported that due to time constraints, this item was postponed until the February meeting.
    5. Bargaining Update
      Committee Chair Brataas reported that the Committee met in closed session on January 19, to hear an update on bargaining.

    c. Supplemental Reports

    1. Finance/Facilities Policy Committee. Chair Robert Erickson moved that the Board approves the FY2000-2001 legislative reports required for submission with the FY2000-2001 biennial budget request. Trustee Fritsche seconded and the motion carried without dissent.

    d. Finance/Facilities Policy Committee

    1. Hibbing Community College - Gift Acceptance
      Committee Vice Chair Coborn moved that the Board of Trustees accepts the gift of real property, identified as a 25,000 square foot mining shop building plus 20 surrounding acres of land from an anonymous donor, and 80 acres of land from the Hibbing Taconite Company. The acceptance of these gifts is contingent upon meeting the requirements in MnSCU Policy 8.1, Part 4, Subpart D. Trustee Robert Erickson seconded and the motion carried without dissent.
    2. Minnesota State University, Mankato - Taylor Center Project
      Committee Vice Chair Coborn moved that the Board of Trustees is pleased to accept the gift from the Minnesota State University, Mankato Foundation to construct a building on campus to be named Taylor Center. The Board gratefully acknowledges the lead gift of $8 million from Mankato Alumnus Glen Taylor. The Board directs the Chancellor to prepare the necessary documents to seek legislative approval for construction of the Taylor Center on State property. The Board also approves the Schematic Design as presented, subject to the Foundation completing design and construction in accordance with MnSCU standards and transfer of the Taylor Center to the State upon completion of construction. Trustee Wafler seconded and the motion carried without dissent.
    3. 1999 Special Capital Projects Legislative Request
      Committee Vice Chair Coborn moved that the Board of Trustees approves the 1999 Special Capital Projects Legislative Request as outlined in the report and Exhibit A thereto (pages 142-177 of the meeting materials), and directs the Chancellor to prepare the necessary documents for submission to the Governor and Department of Finance. Trustee Nesdahl seconded and the motion carried without dissent.
    4. St. Paul Technical College - Schematic Design
      Committee Vice Chair Coborn reported that the Committee reviewed a schematic design for St. Paul Technical College. This will be an action item at the February Board meeting.
    5. Campus Master Plan - Moorhead State University
      Committee Vice Chair Coborn reported that the Committee reviewed a presentation on Moorhead State University's campus master plan by President Roland Barden.
    6. 2000-2005 Capital Budget and HEAPR Budget
      Committee Chair Robert Erickson reported that the 2000-2005 Capital Budget and HEAPR Budget was an information item.
    7. Annual Gifts and Grants Report
      Committee Chair Robert Erickson moved that the Board of Trustees accepts the FY 1998 Gifts and Grants Report consistent with Board Policy 8.1. Trustee Coborn seconded and the motion carried without dissent.
    8. Amendment to Policy 8.3, College or University Related Foundations
      Committee Chair Robert Erickson reported that the Committee reviewed an amendment to Policy 8.3, College or University Related Foundations as a first reading. This will be an action item at the February meeting.
    9. Revenue Fund Student Union Restructuring Plan
      Committee Chair Robert Erickson reported that the Committee reviewed the Revenue Fund Student Union Restructuring Plan as a first reading. It will be an action item at the February meeting.
    10. System Wide Reserves Report
      Committee Chair Robert Erickson reported that due to time constraints, this item will be presented at the February meeting.
    11. FY 1998 System and Institutional Financial Statements
      Committee Chair Robert Erickson reported that due to time constraints, this item will be presented at the February meeting.

    e. Audit Committee

    1. CPA Audit of Revenue Fund
      Committee Chair Boss moved that the Board of Trustees accepts the Larson Allen Weishair & Co. LLP audit report and related management letter on the Revenue Fund financial statements for the fiscal year ended June 30, 1998. Trustee Robert Erickson seconded and the motion carried without dissent.
    2. 4th Quarter 1998 Audit Follow-up Report
      Committee Chair Boss reported that the Committee reviewed the 4th Quarter 1998 Audit Follow-up Report as an information item.
    3. Internal Auditing Final Report: Student Information System
      Committee Chair Boss reported that the Committee reviewed Internal Auditing Final Report on the Student Information System as an information item.
    4. Year 2000 Update
      Committee Chair Boss reported that the Committee reviewed the Year 2000 Update report as an information item.
    5. Year 2000 Issues Presentation
      Committee Chair Boss reported that the Committee heard a report on Y2K community preparedness from Mike O'Connor, gofast, net, Inc., and an advisor on Y2K issues to the City of St. Paul.
  8. Requests by Individuals to Address the Board
    There were no requests to address the Board of Trustees.
  9. Other Business
    There was no other business to come before the Board of Trustees.
  10. Adjournment
    Chair Vekich adjourned the meeting by consensus at 2:47 p.m.
 

Michael Vekich, Chair

Recorded by Inge Chapin

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