February 1999 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, February 17, 1999

World Trade Center
Saint Paul, Minnesota

Trustees Present: Andrew Boss, Nancy Brataas, Kathleen Caffey, Archie D. Chelseth, Mary Choate, David Erickson, Robert Erickson, Christine Fritsche, Michael Nesdahl, Michael Vekich

Trustees Absent: Daniel G. Coborn, Dennis Dotson, Joseph Jung, James Wafler


  1. Call to Order
    Chair Vekich called the meeting to order at 1:00 PM, and announced that a quorum was present. There were no changes to the agenda.
  2. Chair's Report

    a. Approval of January 20, 1999, Meeting Minutes
    Trustee Robert Erickson moved approval of the January 20, 1999, meeting minutes. Trustee Nesdahl seconded. The minutes were approved without dissent.

    b. Report of the Executive Committee, February 3, 1999
    Chair Vekich reported that the Executive Committee met on February 3. A copy of the meeting minutes is included in the Board packet.

  3. Trustee Report
    Trustee Fritsche reported that Michael G. Dolence, the nationally acclaimed author of Transforming Higher Education, shared his vision of higher education in the 21st century with invited guests on February 11. Guests included MnSCU trustees, staff, faculty, students, and members of the University of Minnesota Board of Regents and other interested parties. This was the first presentation of a three-part series. The next sessions are on March 29-30, 1999.

    Trustee Fritsche reported that the Board of Trustees discussed mission review in accordance with North Central Accreditation and recommendations in the SCOPE Report, and strategic planning goals and objectives during a retreat on February 1. With respect to policy direction, the Board of Trustees concurred with the five SCOPE recommendations and directed that policy be drafted to address: (1) MnSCU system mission and vision; (2) review/approval of MnSCU institution's missions; and (3) review of MnSCU's system of institutional mission.

  4. Chancellor's Report: Morris J. Anderson.
    Chancellor Anderson announced that last week MnSCU and the University of Minnesota began a collaborative effort for higher education to reach out to students in the K-12 system, particularly those students at risk for completing their education.

    Chancellor Anderson provided an update on the market research enrollment management project, undertaken by Noel-Levitz Consultants. MnSCU will conduct a telephone survey in March to interview 5000 current and former students as well as prospective students to learn about their choices of institutions.

    MnSCU has retained Sagamore & Associates, Washington, DC, to perform an assessment of MnSCU's effectiveness on policy issues and grant applications at the federal level. The assessment is nearly completed.

    Chancellor Anderson reported that MnSCU presented its budget request to the Senate Higher Education Finance Committee on Tuesday, February 16. More budget presentations are scheduled. He also met with the Governor's chief of staff, Steve Bosacker and legislative liaison Wendy Wustenberg to discuss MnSCU's budget request. Chancellor Anderson suggested Governor Ventura and his key staff people join him in a trip to Michigan to meet with Governor Engler to learn more about Michigan's $30 million initiative to coordinate business and higher education programming issues.
  5. Joint Council of Student Associations
    The following representatives of student associations addressed the Board of Trustees: Tony Rust, state chair, and Robin Melin, president, Minnesota State College Student Association.
  6. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
    The following representatives of faculty union associations addressed the Board of Trustees: Bruce Hemstad, state president, United Technical College Educators, and Larry Oveson, president, Minnesota Community College Faculty Association.
  7. Board Standing Committee Reports

    a. Audit Committee
    1. Year 2000 Update
      Committee Chair Boss reported that the Committee reviewed the Year 2000 Update report as an information item.
    2. Student Information System Update
      Committee Chair Boss reported that the Committee reviewed an update on the Student Information System.
    3. Information Technology Strategic Planning Update
      Committee Chair Boss reported that the Committee reviewed an update on Information Technology Strategic Planning process. Trustee Choate will serve on a work group named by Chancellor Anderson.

    b. Personnel Policy Committee

    1. Executive Director - Board of Trustees Office
      Committee Chair Brataas reviewed changes that were made to the executive director's position description and announced the members of the search committee: (Trustees Brataas, chair, Chelseth, vice chair, and Boss from the Personnel Policy Committee; Presidents Frank, Grube, and Johns from the Presidential Advisory Committee; Bill Tschida, vice chancellor, human resources; and yet to be named representatives from academic affairs and finance). The first meeting of the Search Committee is on February 18 at 9 AM. The second meeting of the Search Committee is on March 2 at 9 AM.

      Committee Chair Brataas moved that the Board of Trustees approves the position of Executive Director/Board Secretary and authorizes that a search committee be established to conduct a search to fill said position. Trustee Chelseth seconded. The motion carried without dissent.
    2. Personnel Policy Change - Weather/Emergency Closings
      Committee Chair Brataas reported that the Committee reviewed the workplan for personnel policy review. Technical changes were made to the weather/emergency policy to bring it up to date with current practice in state government. Given the nature of the changes, the Committee voted to suspend the rules and to move the weather/emergency closings for approval before the full Board.

      Trustee Brataas moved that the Board of Trustees suspend the rules of Board Policy 1A.1, part 6, subpart b to allow the Board to take action on weather/emergency closings. Trustee Robert Erickson seconded and the motion carried without dissent.

      Trustee Brataas moved that the Board of Trustees approves the proposed amendment to MnSCU Policy 4.4, Weather/Emergency Closings. Trustee David Erickson seconded and the motion carried without dissent.

    c. Educational Policy Committee

    1. Proposed Amendment to MnSCU Policy 2.8 Student Life
      Committee Chair Fritsche moved that the Board of Trustees approves the amendment to Policy 2.8, Student Life and repeals carry-forward policy Community College V.01.08 and Community College IV.03.10. Trustee David Erickson seconded and the motion carried without dissent.
    2. Repeal of Previous System Carry Forward Policies
      Committee Chair Fritsche moved that the Board of Trustees approves the request to repeal the following previous system carry-forward policies:
      • CC Policy III.01.02 Continuing Education
      • TC Policy 2.3.3.0 Contract Activities
      • TC Policy 2.3.5.0 Graduation Requirements
      • TC Policy 2.3.9.0 Customized Training Network
      • TC Policy 2.4.1.4 Accreditation of a Technical College by Outside Agencies
      • CC Policy IV.04.03 Financial Aid Satisfactory Academic Progress
      • SU Policy 8.2 Recognized System-Level Student Organizations, Subd. 4, Federal Credit Union

      Trustee David Erickson seconded and the motion carried without dissent.

    3. Rochester Statement of Principles
      Committee Chair Fritsche moved that the Board of Trustees approves the Statement of Principles for the University of Minnesota and Minnesota State Colleges and Universities in Rochester pending approval by the University of Minnesota. Trustee Brataas seconded and the motion carried without dissent.
    4. University Center Rochester Update
      Committee Chair Fritsche reported that the Committee heard an oral report on the University Center Rochester from Chancellor Anderson.
    5. Lab School Report
      Committee Chair Fritsche reported that the Committee heard a report on lab schools as an information item.
    6. Poster Session
      Committee Chair Fritsche reported that the Committee viewed poster sessions on several initiatives of the MnSCU Academic and Student Affairs Division including: Assessment Policy Implementation and K-12 Connections Update, K-12 Partnerships, Center for Teaching and Learning, Financial Aid, Instructional Technology, Continuing Education, Customized Training, FY98 Business/Industry Initiatives, Gender Equity in MnSCU, International Education, Policy 3.17 Degrees, Diplomas, and Certificates, Academic Program Accountability, Labor Market Information and Program Planning, Planning, Student Life/Disability Services, DARS, MnTIS, SPEEDE, Welfare-to-Work, Unified Plan for Vocational Education in Minnesota, Skills Standards, Minnesota School to Work and Minnesota Colleagues in Collaborative Caring.

    d. Finance/Facilities Policy Committee

    1. St. Paul Technical College - Schematic Design
      Committee Chair Robert Erickson moved that the Board of Trustees approves the schematic design for the St. Paul Technical College Renovation and Remodeling Project as presented. Trustee David Erickson seconded and the motion carried without dissent.
    2. Minnesota State University, Mankato - Student Athletics Facilities Remodeling Project
      Committee Chair Robert Erickson reported that the Committee reviewed the Student Athletics Facilities Remodeling Project at Minnesota State University, Mankato. The item will be an action item at the March Board meeting.
    3. Minneapolis Community and Technical College - Schematic Design
      Committee Chair Robert Erickson reported that the Committee reviewed a schematic design from Minneapolis Community and Technical College. This will be an action item at the March Board meeting.
    4. 2000-2005 Capital Budget and HEAPR Budget
      Committee Chair Robert Erickson reported that the Committee reviewed the 2000-2005 Capital Budget and HEAPR Budget. Anoka-Hennepin Technical College presented a request for a replacement campus facility. There will be a public hearing on the request on March 11 from 1:30 to 4:00 PM at Anoka- Hennepin Technical College.
    5. Deferred Maintenance, ADA and OSHA Survey Status
      Committee Chair Robert Erickson reported that the Committee heard an update on the Deferred Maintenance, ADA and OSHA Survey Status.
    6. Space Utilization Survey
      Committee Chair Robert Erickson reported that the Committee heard an update on the Space Utilization Survey.
    7. Capital Improvement Projects Quarterly Status Report
      Committee Chair Robert Erickson reported that the Committee reviewed the Capital Improvement Projects Quarterly Status Report.
    8. Amendment to Policy 8.3, College or University Related Foundations
      Committee Chair Robert Erickson moved to suspend the rules of Board Policy 1A.1, part 6, in order to take action on an amendment to Policy 8.3. Trustee David Erickson seconded and the motion carried without dissent.
      Committee Chair Robert Erickson moved that the Board of Trustees approves the amendments to MnSCU Policy 8.3, College or University Related Foundations. Trustee Chelseth seconded and the motion carried without dissent.
    9. Revenue Fund Student Union Restructuring Plan
      Committee Chair Robert Erickson moved to table the Revenue Fund Student Union Restructuring Proposal. Trustee Nesdahl seconded and the motion carried without dissent.
    10. Revenue Fund FY2000 Budget Plan Including Proposed Fees
      Committee Chair Robert Erickson reported that the Committee reviewed the Revenue Fund FY2000 Budget Plan including Proposed Fees. This item will be an action item at the March Board meeting.
    11. Proposed Board Policy 5.8, Refunds, Withdrawals and Waivers
      Committee Chair Robert Erickson reported that the Committee reviewed proposed Board Policy 5.8, Refunds, Withdrawals and Waivers. This item will be an action item at the March Board meeting.
    12. System Wide Reserves Report
      Committee Chair Robert Erickson reported that the Committee reviewed a report on System Wide Reserves as an information item.
    13. FY 1998 System and Institutional Financial Statements
      Committee Chair Robert Erickson reported that the Committee reviewed FY 1998 System and Institutional Financial Statements as an information item.
  8. Requests by Individuals to Address the Board
    There were no requests to address the Board of Trustees.
  9. Other Business
    There was no other business to come before the Board of Trustees.
  10. Adjournment
    Chair Vekich adjourned the meeting by consensus at 2:15 PM.
 

Michael Vekich, Chair

Recorded by Inge Chapin

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