Board of Trustees Meeting Minutes
Friday, September 18, 1998
Minnesota World Trade Center
International Hall, Fourth Floor
30 East 7th Street
Saint Paul, Minnesota
Trustees Present: Andrew Boss, Nancy Brataas, Archie D. Chelseth, Mary Choate, Daniel G. Coborn, Dennis Dotson, Robert Erickson, Christine Fritsche, Joseph Jung, Michael Nesdahl, Michael Vekich, James Wafler, Charles W. Williams
Trustees Absent:Kathleen Caffey, David Erickson
- Chair's Report
a. Approval of July 22, 1998, Board of Trustees Meeting Minutes
Trustee Wafler moved approval of the July 22, 1998, meeting minutes. Trustee Robert Erickson seconded. The minutes were approved without dissent.
b. Approval of 1998-1999, Meeting Calendar
Chair Vekich explained that during the Board Operations Committee report, later in the meeting, the Board will amend Policy 1A.1, parts 5 and 6, to reorganize the committee structure. The Executive Committee will formalize its meeting schedule at a later date. The 1998-1999 calendar includes a Board retreat every other month.
The Board discussed adding a two-day Board meeting in February, and the need for Metro Plan hearings and capital budget hearings in December.
Chair Vekich called for a motion to adopt the 1998-1999 Meeting Calendar with the addition of a Board meeting on February 16-17, 1999.
Trustee Wafler moved approval of the 1998-1999, Meeting Calendar. Trustee Fritsche seconded and the motion carried without dissent.
September 22, 1998 Allocation Model/Biennial Budget Hearing, Alexandria Technical College September 29, 1998 Allocation Model/Biennial Budget Hearing, Mankato State University October 1, 1998 Board Retreat October 6, 1998 Allocation Model/Biennial Budget Hearing, Itasca Community College October 20-21, 1998 Board Meeting November 17-18, 1998 Board Meeting December 1, 1998 Board Retreat December 15-16, 1999 Board Meeting January 19-20, 1999 Board Meeting February 1, 1999 Board Retreat February 16-17, 1999 Board Meeting March 16-17, 1999 Board Meeting April 1, 1999 Board Retreat April 20-21, 1999 Board Meeting May 18-19, 1999 Board Meeting June 1, 1999 Board Retreat June 15-16, 1999 Board Meeting July 7, 1999 Board Retreat July 20-21, 1999 Board Meeting August, 1999 No Meeting September 21-22, 1999 Annual Board Meeting
c. Election of Board of Trustees Officers
Chair Vekich announced that the candidates for Board of Trustees Officers are shown on page 13 of the meeting materials.
Trustee Chelseth announced that Michael Vekich is the candidate for Chair. There were no other nominations for Chair.
Trustee Chelseth moved that the Board of Trustees elect Michael Vekich as Chairman by acclamation. Trustee Wafler seconded and the motion carried unanimously.
Chair Vekich announced that Robert Erickson is the candidate for Vice Chair. There were no other nominations.
Trustee Wafler moved that the Board of Trustees elect Robert Erickson as Vice Chair by acclamation. Trustee Fritsche seconded and the motion carried unanimously.
Chair Vekich announced that James Wafler is the candidate for Secretary. There were no other nominations.
Trustee Brataas moved that the Board of Trustees elect James Wafler as Secretary by acclamation. Trustee Chelseth seconded and the motion carried unanimously.
Chair Vekich announced that Nancy Brataas is the candidate for Treasurer. There were no other nominations.
Trustee Chelseth moved that the Board of Trustees elect Nancy Brataas as Treasurer by acclamation. Trustee Wafler seconded and the motion carried unanimously.
d. Report of Executive Committee meeting of September 1, 1998
Chair Vekich reported that the Executive Committee met on September 1, 1998. The committee reviewed the September Board meeting agenda.
e. Report of Board Retreat of September 1, 1998
Chair Vekich announced that there was a Board Retreat on MnSCU's strategic plan on September 1.
Chair Vekich read a poem written for Trustee Fritsche entitled, "Three Cheers for the MnSCU Vice-Chair."
- Trustee Report
Trustee Wafler reported that he, Chair Vekich, Trustee Brataas, and Chancellor Anderson traveled to Akita, Japan in late July and early August for the purpose of visiting with and negotiating with officials from Yuwa Town and officials from Akita prefecture to discuss the future of Minnesota State University, Akita. The visit also provided an opportunity to meet with nearly all of the administration, faculty and students (both Japanese and United States) of MSU, Akita. In late August, Vice Governor Bando (Akita prefecture and Monbusho which is the Japanese Department of Education) traveled here and additional meetings were held to continue the dialogue.
Chair Vekich commented on the economic issues surrounding the Akita campus. MSU Akita is a two-year college, the credits are not transferable and it is not accredited in Japan. Chancellor Anderson has formed a workgroup to study the matter.
Trustee Wafler reported that in addition to himself, the members of the ad hoc Assessment Committee are Trustees, Dotson, Nesdahl, and David Erickson and Chancellor Anderson. Chancellor Anderson has submitted a self-assessment. External assessments were done by college and university presidents and others. They have been returned and collated by a private consultant, and are being summarized by the Department of Administration. When they are ready, a first meeting of the ad hoc Assessment Committee will be scheduled. Depending on the time it takes to complete the review, the Board will receive a report in either October or November.
- Chancellor's Report: Morris J. Anderson.
Chancellor Anderson announced that a full report on the issues surrounding MSU-Akita was distributed to the Board members. The Board will consider issues relative to the Akita campus in the future.
Chancellor Anderson introduced President Dennis Nielsen, the new interim president of Metropolitan State University. Dr. Nielsen assumed Dr. Cole's position on the presidential advisory committee.
Chancellor Anderson congratulated Mankato State University for Mr. Glenn Taylor's recent donation of $1.2 million. An anonymous donor has given the NorthStar Foundation a second scholarship award of more than $186,000 for students graduating St. Paul Public High Schools and attending a Minnesota state university. Southwest State University was recognized by U.S. News and World Report for the second year in a row.
The MnSCU Public Affairs office and Central Lakes College have each won four awards in a regional competition sponsored by the National Council on Marketing in Public Relations. President Larry Shellito, Alexandria Technical College, was recognized by his organization as the regional pacesetter of the year for the school's marketing program. Relative to the Minnesota State Fair: MnSCU had 4,300 people fill out the higher education opinion poll; 3,000 people fill out the Go Places cards to get information on our schools around the state; and the booth won the grand prize for the best exhibit in the Education Building.
Dr. Larry Litecky has been appointed as a special assistant to the Chancellor working on performance and accountability issues.
MnSCU is holding a minority faculty conference, called Keeping our Faculties, October 18-20 at the Radisson Hotel Metrodome. The conference deals with the issues of recruitment, retention and development of minority faculty members.
In the near future, MnSCU will seek proposals for a major marketing research project that will look at reasons why or why not students chose MnSCU institutions.
Chair Vekich turned the gavel over to Vice Chair Fritsche, who will preside over the rest of the meeting.
- Joint Council of Student Associations
The following representatives of student associations addressed the Board of Trustees: Tony Rust, state chair, Minnesota State University Student Association and Maximilian Wasdahl, president, Minnesota State College Student Association.
- MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
Mr. Larry Oveson, president of Minnesota Community College Faculty Association addressed the Board of Trustees.
- Board Standing Committee Reports
a. Personnel Policy Committee
Committee Vice Chair Dotson reported that the Personnel Policy Committee met in closed session to discuss the Inter Faculty Organization Contract. The Personnel Policy Committee unanimously recommended endorsing the contract.
Vice Chair Dotson moved to suspend the rules of Board Policy 1A.1, part 7, subpart M to take action on the contract. Trustee R. Erickson seconded and the motion carried unanimously.
Vice Chair Dotson moved that the Board of Trustees endorse the Inter Faculty Organization Contract and forward it to the Department of Employee Relations for their approval. Trustee R. Erickson seconded and the motion carried unanimously.
- Changes to Sabbatical Leave and Tuition Waiver Sections of the Personnel
Plan for MnSCU Administrators
Committee Vice Chair Dotson moved that the Board of Trustees approve the amendments to the sabbatical leave provision and the definition of dependent in the tuition waiver provision of the Personnel Plan for MnSCU Administrators. Trustee Wafler seconded and the motion carried without dissent.
- Presidential Appointment Policy
Committee Vice Chair Dotson announced that this item will return as a first reading at the October Board meeting.
- Re-employment of Early Retirees
Committee Vice Chair Dotson announced that this item will return as a first reading at the October Board meeting.
b. Board Operations Committee
- Proposed Amendment to Policy 1A.5, Naming Consolidated Two Year Colleges
Committee Chair Dotson moved that the Board of Trustees amend policy 1A.5, naming Consolidated Two Year Colleges. Trustee Nesdahl seconded. The motion carried without dissent.
- Proposed Amendment to Policy 1A.1, Parts 5 & 6, Board Organization
and Committee Structure
Committee Chair Dotson explained that this amendment reduces the number of committees from seven to five. The five committees are: Executive, Educational Policy, Audit, Personnel, and Finance/Facilities Policy. The Board Operations Committee will be dissolved and its duties will be folded into the Executive Committee. The duties of the Facilities Committee will be folded into the Finance Committee.
Committee Chair Dotson moved that the Board of Trustees amend Policy 1A.1 according to the attached draft (pages 29-36 of the meeting materials) and the effective date of the amendments is October 1, 1998. Three technical changes made during the Committee meeting include: the insertion of "facilities planning and development, sale and acquisition of real estate, construction project management" after the word "formula" on page 32, line 5; insertion of the word "Trustee" before Per Diem in the caption on page 34, line 38; and to replace the word "immediate" on page 31, line 27 with "a." Trustee R. Erickson seconded.
Trustee Chelseth offered an amendment to the motion. On page 31, Part 6, Standing Committees and Working Groups of the Board, line 23, strike the language "receiving approval in advance by the chair" and insert "prior consultation with the board chair." Trustee Brataas seconded and the amendment carried without dissent.
Trustee Chelseth offered an amendment to the motion. On page 32, under Educational Policy Committee, line 22, insert "institutional names" after the words "transfer policy." Trustee Dotson seconded and the amendment carried without dissent.
The motion as amended carried without dissent.
- Mankato State University Request for a Name Change
Committee Vice Chair Dotson moved to suspend the rules of Board Policy 1A.1, part 7, subpart M, to take action on Mankato State University's Request for a Name Change. Trustee Wafler seconded.
Trustee Chelseth spoke against the motion by commenting that it was appropriate for the matter of name change to be postponed to the October Board meeting for further consideration.
The motion to suspend the rules carried with one dissenting vote.
Committee Vice Chair Dotson moved that the Board of Trustees establishes the name "Minnesota State University, Mankato," as the name to replace Mankato State University. Trustee Nesdahl seconded.
Trustee Chelseth moved for the motion to be laid on the table and re-referred to the Educational Policy Committee. The motion died for lack of a second.
Trustee Chelseth offered an amendment to the motion as follows: That the Board direct presidents of the remaining six state universities to undertake an on-campus review of the suitability of their present name and report back to the Board by April 30, 1999, with appropriate recommendations. (Language is to appear after the last sentence in the original motion.) Chair Vekich seconded.
Responding to a question, Trustee Chelseth replied that Mankato State University's name change has implications for the remaining state universities and that it is appropriate for the other members of the "state university family" to look in-depth at the issue and come back to the Board with their recommendations.
After discussion, Trustee Chelseth offered to change the date in the amendment to the motion from April 30, 1999 to September 30, 1999. Chair Vekich accepted the date change. The amendment carried without dissent.
The original motion as amended carried without dissent.
- Five-year Board Calendar
Committee Chair Dotson announced that the five-year calendar will be reviewed by the Executive Committee.
c. Joint Fiscal Policy and Educational Policy Committee
- FY2000 and Beyond Allocation Model
Fiscal Policy Committee Chair Chelseth reported that the Committee received a report and presentation on the Allocation Model.
- FY2000-2001 Biennial Operating Budget Request
Fiscal Policy Committee Chair Chelseth reported that the Committee heard a preliminary report on the FY2000-20001 Biennial Operating Budget.
d. Joint Fiscal Policy and Educational Policy Committee
- Allocation Model Hearing - Public Testimony
Fiscal Policy Committee Chair Chelseth reported that the Joint Fiscal Policy and Educational Policy Committees held a public hearing on September 17, 1998, on the Allocation Model and FY2000-20001 Biennial Budget. Six people testified at the hearing. Additional hearings have been scheduled at Alexandria Technical College on September 22, 1998, Mankato State University on September 29, 1998, and Itasca Community College on October 6, 1998.
Fiscal Policy Committee Chair Chelseth announced that after serving as chair of the Committee for the past three years, he will step down after chairing the public hearing on October 6.
e. Audit Committee
- Review Office of the Legislative Auditor Financial Audits of Hibbing
Community College, Anoka Ramsey Community College, and Riverland Community
Committee Chair Brataas reported that the Committee reviewed audit reports from the Office of the Legislative Auditor on Hibbing Community College, and Anoka Ramsey Community College. Due to time constraints, the Committee did not review the audit of Riverland Community College and will do so at a later date.
The report on Anoka Ramsey Community College was for the two fiscal years ending June 30, 1997. The report contained nine findings. Internal Audit classified six of them as critical. President Johns assured the Committee that the college was taking necessary corrective action.
The report on Hibbing Community College was for the period July 1, 1995 through June 30, 1997. The report contained eleven findings. Internal Audit classified four of them as critical. President Kuznik assured the Committee that the college is taking the necessary corrective action.
- Interim Report: MnSCU Student Information System
Committee Chair Brataas reported that the Committee reviewed a report on the Student Information System. The core models of the new system have been implemented in 17 of the 36 colleges and universities. The new system is still missing some functionality, particularly for continuing education and customized training and in the accounts receivable module.
- Update-Year 2000 Computing Problem
Committee Chair Brataas reported that the Committee heard a brief update on the Year 2000 Computing Problem. Internal Auditing has established a web- site and is posting updates on progress. The website location is: www.csu.mnscu.edu/ia.
f. Facilities Committee
- Property Acquisition and Land Transfer
Committee Chair Robert Erickson reported that there were omissions in the motion located on page 94 of the meeting materials. A corrected page was distributed. During discussion, the Committee agreed to postpone action on acquisition of real property at Century College, Mesabi Range College, Moorhead State University, and Northland Community and Technical College until the October Board meeting.
There was a discussion about the transfer of property from St. Louis County to Hibbing Community and Technical College.
Committee Chair R. Erickson moved that the Board of Trustees approves the acquisition of real property at St. Cloud State University, Winona State University, Alexandria Technical College, and the transfer of property from St. Louis County to Hibbing Community and Technical College, and from Century College to the City of Mahtomedi. The approval is contingent upon the execution of legal documents consistent with MnSCU policies. Trustee Boss seconded. The motion carried without dissent.
Chair Vekich requested a report before the land transfer of property from St. Louis County to Hibbing Community and Technical College is finalized.
- Capital Improvements Projects Status Report
Committee Chair Robert Erickson reported that due to time constraints, the Committee was unable to review the Capital Improvements Projects Status Report. It will be on the agenda in October.
- Deferred Maintenance, ADA and OSHA Survey Plan
Committee Chair Robert Erickson reported that the Committee discussed the Deferred Maintenance, ADA, and OSHA Survey Plan.
- University Center Rochester-Facilities Master Plan
Committee Chair Robert Erickson reported that the Committee heard a presentation of the Facilities Master Plan of the University Center Rochester.
- Technical Colleges Carpentry Programs Report
Committee Chair Robert Erickson reported that this was an information item.
g. Educational Policy Committee
Committee Chair Fritsche explained that Senator Randy Kelly and eight others testified on the Metro Plan during the committee meeting held earlier in the day.
- Program Approval: Certificate, Tile Laying Apprenticeship, St. Paul
Committee Chair Fritsche moved that the Board of Trustees approve the request by St. Paul Technical College to offer an occupational certificate in Tile Laying Apprenticeship. Trustee Wafler seconded and the motion carried without dissent.
- Program Approval: Certificate, Bricklaying Apprenticeship, St. Paul
Committee Chair Fritsche moved that the Board of Trustees approve the request by St. Paul Technical College to offer an occupational certificate in Bricklaying Apprenticeship. Trustee Nesdahl seconded and the motion carried without dissent.
- Program Approval: AS, Computer Science, North Hennepin Community
College, Brooklyn Park
Committee Chair Fritsche moved that the Board of Trustees approve the request by North Hennepin Community College to offer an AS degree in Computer Science at the Brooklyn Park campus. Trustee Choate seconded and the motion carried without dissent.
- Program Closure: Certificate, Emergency Medical Services, Alexandria
Committee Chair Fritsche moved that the Board of Trustees approve the request by Alexandria Technical College to close the Certificate, Emergency Medical Services program. Trustee Choate seconded and the motion carried without dissent.
- Approval of Bemidji State University Mission Statement
Committee Chair Fritsche moved that the Board of Trustees approve the mission statement of Bemidji State University. Trustee Choate seconded and the motion carried without dissent.
- MnSCU Institutions' Missions
Committee Chair Fritsche announced that the Committee reviewed background information on MnSCU institutions' missions. The Board will review MnSCU's mission before proceeding with the institutions' missions.
- Program Suspensions
Program suspensions at Alexandria Technical College, Central Lakes College, Brainerd, Northwest Technical College, and South Central College are listed on pages 161-164 of the meeting materials.
- Program Reinstatement: Diploma, Studio Photography, Central Lakes
The president of Central Lakes College, Staples has notified the Chancellor and the Board that a Diploma in Studio Photography has been reinstated.
- Metro Planning Update
Committee Chair Fritsche reported that Chancellor Anderson provided an overview and time line associated with the development of the Metro Plan during the Committee meeting.
- Minnesota Higher Education Compact-MnSCU and the University of Minnesota
Committee Chair Fritsche reported that Linda Baer, senior vice chancellor for academic and student affairs, Ann Hill Duin, vice provost for instructional technology, University of Minnesota, and Dr. Neal Eash, a joint faculty member of the University of Minnesota and Southwest State University presented a report on the Minnesota Higher Education Compact.
- Fall Enrollment 10th Day Report
Craig Schoenecker, system director for research, presented highlights of the fall enrollment 10th day report. Two primary reasons why fall enrollments are down are the switch to semesters and an earlier start of the academic year. Other factors include smaller credit loads and record low unemployment rates in Minnesota.
Trustee Brataas requested that future enrollment data reports be broken out by institution rather than aggregate summaries.
- Changes to Sabbatical Leave and Tuition Waiver Sections of the Personnel Plan for MnSCU Administrators
- Requests by Individuals to Address the Board
There were no requests to address the Board.
- Other Business
Chair Vekich announced that there will not be a closed session today.
Chair Vekich announced there will be a Board retreat on October 1.
Trustee Chelseth moved to adjourn the meeting. Trustee Wafler seconded and the meeting adjourned at 3:25 p.m.
Michael Vekich, Chair
Recorded by Inge Chapin