Board of Trustees Meeting Minutes
Wednesday, May 20, 1998
World Trade Center
Saint Paul, Minnesota
Trustees Present: Kathleen Caffey, Archie D. Chelseth, Dennis Dotson, David Erickson, Robert Erickson, Christine Fritsche, Stephen L. Maxwell, Gary Mohrenweiser, Michael Nesdahl, Denise Stephens, Michael Vekich, James Wafler, Charles W. Williams
Trustees Absent: Nancy Brataas, Daniel G. Coborn
- Call to Order
Chair Vekich called the meeting to order at 1:45 p.m., and announced that a quorum was present. There were no changes to the agenda.
- Chair's Report
a. Approval of April 29, 1998, Board of Trustees Meeting Minutes
Trustee Maxwell moved approval of the April 29, 1998, meeting minutes. Trustee David Erickson seconded. Trustee Stephens noted a typographic error on page nine of the minutes. The corrected minutes were approved without dissent.
b. Report of Executive Committee Meeting of May 5, 1998
Chair Vekich reported that the Executive Committee met on May 5, 1998. The committee reviewed the May Board meeting agenda.
c. Annual Board of Trustees Meeting, September 15-16, 1998
Chair Vekich announced that the Annual Meeting of the Board of Trustees will be on September 15-16, 1998.
Chair Vekich announced that he has appointed Trustee Williams to serve as the Board liaison to Fond du Lac Tribal and Community College.
- Trustee Report
Trustee Stephens reported that she attended the final meeting of the Minnesota Community College Student Association (MCCSA) Council of Presidents' on May 15, 1998. She thanked Jason Krogerson and Troy Thielen, MCCSA president and vice president respectively, for their hard work and professionalism in representing students over the past year.
- Chancellor's Report: Morris J. Anderson.
Linda Baer, senior vice chancellor for academic and student affairs, reported on behalf of Chancellor Anderson, who was absent due to a previously scheduled trip. Senior Vice Chancellor Baer reported that Chancellor Anderson and staff have visited nearly all of MnSCU's 36 institutions. She thanked the faculty, students, and administrators for their gracious hospitality and informative sessions during the visits.
a. Appointment of President of Inver Hills Community College
Senior Vice Chancellor Baer reported that the appointment of the president of Inver Hills Community College will occur during the report of the Personnel Policy Committee. See agenda item 8. a. (1), below.
- Chancellor's Consent Agenda
There were no items for the Chancellor's Consent Agenda.
- Joint Council of Student Associations
The following representatives of student associations addressed the Board of Trustees: Francis Klinkner, state chair, Minnesota State University Student Association; Jason Krogerson, president, Minnesota Community College Student Association; Joe Jung, legislative liaison, Minnesota Technical College Student Association
- MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
The following representatives of faculty associations addressed the Board of Trustees: Dr. Dave Abel, president, Inter Faculty Organization, and Dr. Larry Litecky, president, Minnesota Community College Faculty Association. Dr. Litecky is retiring as president of MCCFA.
- Board Standing Committee Reports
a. Personnel Policy Committee
- Appointment of President of Inver Hills Community College
Committee Chair David Erickson reported that Chancellor Anderson appointed Dr. Cheryl Frank as interim president of Inver Hills Community College following the resignation of Dr. Wallace. The Chancellor consulted with faculty, students, staff and community representatives regarding the process of filling the presidency of the campus. Based on the positive recommendations that he received from all of the various constituent groups, Chancellor Anderson was recommending Dr. Frank as president.
Dr. Frank has been with Inver Hills Community College since 1986, when she served as the associate dean of instruction until 1991. She served as interim dean of instruction (1991-1992), and dean of instruction (1992-1996). Dr. Frank was named vice president of academic affairs and student development in July, 1996.
Dr. Frank has an Ed.D. in Educational Leadership from the University of St. Thomas, a M.S. in nursing from the University of Minnesota, and a B.S.N. in nursing from Mankato State University.
Committee Chair David Erickson moved for a motion to suspend MnSCU Policy 1A.4, Part 5, Subpart B., System Administration Appointment of Administrators, to take action on the appointment of a recommended president for Inver Hills Community College. Trustee Robert Erickson seconded and the motion carried on a roll call vote of thirteen in favor (Trustees Williams, Wafler, Stephens, Nesdahl, Mohrenweiser, Maxwell, Fritsche, Robert Erickson, David Erickson, Dotson, Chelseth, Caffey and Vekich) and none opposed.
Trustee David Erickson moved to approve the appointment of Dr. Cheryl Frank as president of Inver Hills Community College, effective May 20, 1998, under the terms and conditions of the Personnel Plan for Excluded Administrators. Trustee Wafler seconded and the motion carried without dissent.
Dr. Frank thanked the Board of Trustees, and the community, students and faculty for their support and commented that she looks forward to working with the Board.
- Personnel Plan for MnSCU Administrators (Second Reading)
Personnel Policy Committee Chair David Erickson reported that there was a special meeting of the Personnel Policy Committee on May 14 to review the Personnel Plan for MnSCU Administrators. The committee requested revisions to the plan. A revised plan will be presented to the Board of Trustees at a later date.
b. Board Operations Committee
- Draft Chapter 1. Board Policy Rewrite
Board Operations Committee Chair Dotson reported that the Committee reviewed additional rewrites to Chapter One, Board Policy. Chapter One will be sent out for review after consultation with Committee Vice Chair Stephens and Chair Vekich.
c. Facilitites Committee
- 2000-2005 Capital Budget Guidelines (First Reading)
Committee Chair Robert Erickson reported the Committee had a first reading of the 2000-2005 Capital Budget Guidelines. Priorities in the guidelines include: life, safety and asset preservation; program enhancements; facility revitalization/replacement; and cooperative ventures. This item will be on the agenda for final action at the June Board meeting.
- Implementation of FY1998 Capital Program
Committee Chair Robert Erickson reported that the Committee reviewed information related to the implementation of the FY1998 Capital Program. This initiative streamlines the delivery of facilities projects at MnSCU institutions.
- Presentation of Campus Master Plan - Metropolitan State University
Committee Chair Robert Erickson reported that President Cole presented a report on Metropolitan State University. There was a discussion about the ramifications of Metropolitan State University's use of leased property. President Cole will continue the discussion at the June Facilities Committee meeting.
d. Educational Policy Committee
- Program Approval-Diploma: Greenhouse Specialist, Riverland Community College, at the Waseca Federal Correctional Institute
Committee Chair Fritsche moved that the Board of Trustees approve the request by Riverland Community College to offer a 30-credit Greenhouse Specialist diploma at the Waseca Federal Correctional Institute. Trustee David Erickson seconded and the motion carried without dissent.
- Program Approval-Diploma: Electrician, Ridgewater College, Willmar Campus
Committee Chair Fritsche moved that the Board of Trustees approve the request by Ridgewater College, a Community and Technical College, to offer an Electrician diploma, at the Willmar Campus. Trustee Wafler seconded and the motion carried without dissent.
- Approval of Northeast Minnesota Colleges' Mission Statements: Fond du Lac Tribal and Community College; Hibbing Community College, A Technical and Community College; Itasca Community College; Lake Superior College; The Laurentian Community and Technical College District; and Rainy River Community College
Committee Chair Fritsche reported that the six colleges of northeast were all in the process of being reviewed for accreditation by the North Central Association (NCA). Part of the accreditation process requires that their mission statements be approved by their governing Board. Chair Fritsche announced that the forthcoming Educational Policy Committee workplan will include scheduled reviews of all MnSCU institutions' mission statements, tied to NCA reviews.
Committee Chair Fritsche moved that the Board of Trustees approve the mission statements of the six colleges in northeast Minnesota. Trustee Williams seconded and the motion carried without dissent.
- Proposed MnSCU Policy 3.22 Course Syllabi ( First Reading)
Committee Chair Fritsche reported that the Committee had a first reading of a proposed MnSCU Policy 3.22, Course Syllabi. The item will be on the agenda for final action at the June Board meeting.
- Amendment to MnSCU Policy 3.7, Statewide Student Associations (First Reading)
Committee Chair Fritsche reported that the Committee had a first reading of an amendment of MnSCU Policy 3.7, Statewide Student Associations. This item will be on the agenda for final action at the June Board meeting.
- Metro Plan Update: Program Offerings and Occupational and Career Outlook
Committee Chair Fritsche reported that Chancellor Anderson provided an update on the Metro Plan. The Committee also received information related to programs of study for selected occupations, degree production and job growth and top occupations in metro area.
- Minnesota Virtual University Report
Committee Chair Fritsche reported that the Committee heard a report on the Minnesota Virtual University. It will be a direct extension of the higher education community; a cooperative effort between MnSCU, the University of Minnesota and the private colleges. Its principle resources will include faculty and staff, specialized software, and corporate and community partners. A status report on the Minnesota Virtual University budget will be presented at the June Board meeting.
- Program Inventory Report
Committee Chair Fritsche reported that the committee heard a report on program inventory for the period January 1, 1998 through April 1, 1998.
- Minnesota Agricultural Education Leadership Council (MAELC) Report
Committee Chair Fritsche reported that John Murray, state director for farm management, MnSCU, and Representative Steve Wenzel (chair, Agriculture Committee) reported on the cooperative effort between MnSCU and the University of Minnesota on agricultural education.
- Assessment Policy Implementation Status Report
Committee Chair Fritsche reported that the Committee received a report summarizing the progress to date in implementing Policy 3.3., Assessment for College Readiness, during the 1997-98 academic year.
e. Audit Committee
- FY1999 Audit Plan and Budget
Committee Vice Chair Wafler reported that John Asmussen, executive director, Internal Auditing, presented the FY1999 Audit Plan and Budget. Internal auditing plans to focus its 1999 resources of $886,100 on reviewing information systems and fundamental financial controls.
- Review Office of the Legislative Auditor Audits of North Hennepin Community College and Rochester Community and Technical College
Committee Vice Chair Wafler reported that the Committee reviewed two audit reports from the Office of the Legislative Auditor. The North Hennepin Community College audit contained 20 findings. Internal auditing classified ten as critical issues and determined that the college needed some assistance to identify issues related to core problems. Working with internal auditing, the college has responded effectively to resolve these issues.
The Rochester Community and Technical College audit contained seven findings, of which internal auditing classified three as critical issues. The college has already addressed the findings and is to be commended.
f. Fiscal Policy Committee
- Resolution Establishing an Account for Regular Repair and Maintenance
Committee Chair Chelseth announced that Minnesota Statute requires the Board to establish an account for regular repair and maintenance.
Committee Chair Chelseth moved that the Board of Trustees direct the Chancellor to develop policies and procedures requiring each campus to establish budgets for facilities maintenance and repair. These policies must be based on the guidelines established by the Commissioner of Finance, in consultation with the Commissioner of Administration, the Board of Trustees of the Minnesota State Colleges and Universities and the Regents of the University of Minnesota. These policies must require each campus to annually allocate and dedicate the amounts necessary to maintain the institution's facilities and to periodically report on actual expenditures. The motion was seconded by Trustee Robert Erickson and carried without dissent.
- Proposed MnSCU Policy 5.7, Travel Management (First Reading)
Committee Chair Chelseth reported that the Committee reviewed proposed MnSCU Policy 5.7, Travel Management. The policy directs the Chancellor to develop a system procedure providing guidelines and processes for approving business travel using state funds. This item will be on the agenda for final action at the June Board meeting.
- Proposed Amendment to MnSCU Policy 8.1, Gifts and Grants (First Reading)
Committee Chair Chelseth reported that the Committee reviewed a proposed amendment to MnSCU Policy 8.1, Gifts and Grants. The amendment is to update the policy so that it is in compliance with 1997 legislation. This item will be on the agenda for final action at the June Board meeting.
- Repeal/Replacement of Carry-Forward Policies (First Reading)
Committee Chair Chelseth reported that the Committee reviewed the repeal/replacement of carry-forward policies. This item will be on the agenda for final action at the June Board meeting.
- FY1998 Institutional Budget Update
Committee Chair Chelseth reported that the Committee received an update on the FY1998 institutional budgets.
- Business Services
Committee Chair Chelseth reported that the Committee reviewed background information related to the future development of policy formulation for business services.
g. Joint Fiscal Policy and Educational Policy Committee
- FY1999 Tuition and Fees Recommendation (Second Reading)
Fiscal Policy Committee Chair Chelseth moved that the Board of Trustees approve the tuition rate changes outlined on Attachments A, B, and C as revised May 19, 1998, and the fee schedule shown on Attachment D. The action on the tuition also applies to other tuition rates charged by the institution not impacted by reciprocity agreements such as graduate and non-resident. The Board of Trustees approve market-driven tuition for customized training, continuing education, distance learning and contract post-secondary programs. Trustee Mohrenweiser seconded.
Trustee Nesdahl commented that he offered an amendment during the committee meeting to prohibit banding at Mankato State University but it failed. On behalf of the student associations and students at Mankato State University, Trustee Nesdahl reported that he will not support the motion.
Trustee Stephens requested the Board to revisit the tuition policy each year, especially taking into consideration the effects of banding on students.
The motion carried with Trustee Nesdahl voting nay.
- Student Association Fees
Fiscal Policy Committee Chair Chelseth explained that the joint committee agreed to take separate actions on the student association fee. The joint committee approved the recommended Minnesota State College Student Association fee and amended the Minnesota State University Student Association fees.
- Minnesota State College Student Association (MSCSA)
Fiscal Policy Committee Chair Chelseth moved that the Board of Trustees endorse the establishment of the Minnesota State College Student Association fee at $ .23 per semester credit. Trustee Robert Erickson seconded and the motion carried without dissent.
- Minnesota State University Student Association (MSUSA)
Fiscal Policy Committee Chair Chelseth moved that the Board of Trustees endorse the increase of the Minnesota State University Student Association fee to $ .33 per semester credit with the provision that if enrollments are flat or decline then the fees would be in effect for a period of not less than three years (1999-2001), and if enrollments increase then the fees would be in effect for a period of not less than five years (1999-2003). Judge Maxwell seconded and the motion carried without dissent.
- FY1999 Institutional Budgets, Including Supplemental Budget Recommendations (First Reading)
Fiscal Policy Committee Chair Chelseth reported that Vice Chancellor-Chief Financial Officer King presented the first reading of the FY1999 Institutional Budgets. This item will be on the agenda for final action at the June meeting.
- Biennial Budget Development and Allocation Model
Fiscal Policy Committee Chair Chelseth reported that there will be on-going discussions on the biennial budget development and allocation model.
- Requests by Individuals to Address the Board
There were no requests to address the Board.
- Other Business
Trustee Fritsche announced that each Trustee was invited to attend the Electronic Academy Summer Institute Conference at Bemidji State University, on June 1-4, 1998.
Chair Vekich called for a motion to go into closed session to discuss the status of the contract negotiations with IFO, MCCFA, and UTCE pursuant to Minnesota Statute §471.705, subd. 1a (1996) (Minnesota Open Meeting Law).
Trustee David Erickson moved to close the public session and convene in closed session at 3:35 p.m. Trustee Chuck Williams seconded. The motion carried without dissent.
Trustee Wafler moved to adjourn the closed session and convene in open session at 3:55 p.m. Trustee Robert Erickson seconded and the motion carried without dissent.
Trustee Wafler moved the staff recommendation that the Board of Trustees endorse the tentative agreement with United Technical College Educators and authorize staff to forward the document to the Department of Employee Relations. Trustee David Erickson seconded and the motion carried without dissent.
The meeting was adjourned by consensus at 4:00 p.m.
Michael Vekich, Chair
Recorded by Inge Chapin