June 1998 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, June 17, 1998

World Trade Center
Saint Paul, Minnesota

Trustees Present: Nancy Brataas, Kathleen Caffey, Archie D. Chelseth, Daniel G. Coborn, David Erickson, Christine Fritsche, Stephen L. Maxwell, Gary Mohrenweiser, Michael Nesdahl, Denise Stephens, Michael Vekich, James Wafler, Charles W. Williams

Trustees Absent: Dennis Dotson, Robert Erickson

 


  1. Call to Order
    Chair Vekich called the meeting to order at 1:36 p.m. and announced that a quorum was present. There were no changes to the agenda.

  2. Chair's Report
    a. Approval of May 20, 1998, Board of Trustees Meeting Minutes
    Trustee Maxwell moved approval of the May 20, 1998, meeting minutes. Trustee David Erickson seconded.

    Chair Vekich noted a correction on page four of the minutes. A corrected page four was distributed. Agenda item d. (1) was corrected to read "Program approval- Diploma: Greenhouse Specialist."

    The corrected minutes were approved without dissent.

    b. Approval of Joint Fiscal Policy and Facilities Committee Meeting Minutes of March 17, 1998
    Trustee Mohrenweiser moved approval of the March 17, 1998, meeting minutes. Trustee Stephens seconded. The minutes were approved without dissent.

    c. Report of Executive Committee Meeting of June 1, 1998
    Chair Vekich reported that the Executive Committee met on June 1, 1998. The committee reviewed the June Board meeting agenda.

  3. Trustee Report

    There were no Trustee reports.

  4. Chancellor's Report: Morris J. Anderson.

    a. Appointment of President of Riverland Community College, a Technical and Community College

    b. Appointment of President of Century College, a Community and Technical College


    Chancellor Anderson announced that the appointments of presidents of Riverland Community College and Century College will be deferred until the Personnel Policy Committee report.

    Chancellor Anderson thanked Presidents Susan Cole, John Gedker, Gene Biever, and Ralph Knapp who were retiring or otherwise moving on to new opportunities. Each one of these presidents deserve recognition and credit for the outstanding jobs they have done for MnSCU. Chancellor Anderson also acknowledged Gary Langer who served as interim president at Century College.
  5. Chancellor's Consent Agenda

    There were no items for the Chancellor's Consent Agenda.

  6. Joint Council of Student Associations

    The following representatives of student associations addressed the Board of Trustees: Joe Jung, legislative liaison, Minnesota Technical College Student Association; Francis Klinkner, state chair, Minnesota State University Student Association; Jason Krogerson, president, Minnesota Community College Student Association; Kyle Jarvis, Minnesota State University Student Association campus representative, Mankato State University.

    On behalf of the Minnesota Technical College Student Association Executive Board of Directors, Mr. Jung presented a plaque to Trustee Caffey in recognition of her outstanding contributions to the technical college students in the State of Minnesota.

    Mr. Krogerson introduced Maximilian Wasdahl who will be the new president of the Minnesota State College Student Association, the new two year student association that will be in effect as of July 1. Mr. Wasdahl briefly addressed the Board.

    Mr. Jarvis presented the Board with a petition endorsed by the Mankato State University Student Association Senate, and written by students concerning the banding tuition proposal that was passed on May 20. The petition was signed by 591 Mankato State University students who feel that flat-rate tuition is highly discriminatory and should be abolished. Mr. Jarvis also commented on testimony relative to tuition banding that was given to the Board of Trustees on May 20, 1998, by Dean Trauger, vice president for fiscal affairs, Mankato State University.

    Trustee Fritsche requested a transcript of the minutes from the joint Fiscal Policy and Educational Policy Committee of May 20, 1998, relative to Dean Trauger's comments during the FY1999 Tuition and Fees agenda item.

  7. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board

    The following representatives of faculty associations addressed the Board of Trustees: Dr. Larry Litecky who is retiring as president of Minnesota Community College Faculty Association. He introduced the incoming president, Larry Oveson, who has served as the vice-president of MCCFA for the past eight years. Mr. Oveson briefly addressed the Board.

    Dr. Dave Abel, president, Inter Faculty Organization, addressed the Board.

  8. Board Standing Committee Reports

    a. Personnel Policy Committee
    1. Appointment of President of Riverland Community College, a Technical and Community College
      Committee Chair David Erickson reported that following the announcement of John Gedker's resignation as president of Riverland Community College, MnSCU conducted a nationwide search for his successor. A search committee, chaired by Dr. Patrick Johns, president of Anoka-Ramsey Community College, reviewed applications and forwarded finalists to the Chancellor. Following interviews of three finalists, Chancellor Anderson is recommending the appointment of Dr. Gary L. Rhodes.

      Chancellor Anderson commented that Dr. Rhodes came highly recommended from both the campus and community environment during the selection and interview process. Dr. Rhodes brings a unique combination of talents to the presidency, including the start-up of a technical college in Maine. He has spent a fair amount of his career on the accreditation side and has worked in both the public and private sector of higher education. He also spent nine years in the Maricopa Community College District.

      Dr. Rhodes is currently the vice president/academic dean at York County Technical College, Maine Technical College System, Wells, Maine. He earned a Ed.D. in higher and adult education and a M.A. In Spanish linguistics and literature from Arizona State University. Dr. Rhodes has a B. S., secondary education double major in Spanish and English from Southeast Missouri State University. Dr. Rhodes is active in community and professional activities.

      Trustee David Erickson moved to approve the appointment of Dr. Gary L. Rhodes as president of Riverland Community College, a Technical and Community College, effective August 15, 1998, under the terms and conditions of the Personnel Plan for Excluded Administrators. Trustee Wafler seconded and the motion carried without dissent.
    2. Appointment of President of Century College, a Community and Technical College
      Committee Chair David Erickson commented that Dr. Gary Langer has done an excellent job as interim president of Century College, a Community and Technical College, since November 1997.

      Chancellor Anderson reported that a search committee chaired by Mr. Ralph Knapp, President of Minnesota West Community and Technical College, was formed to review applications and forward finalists to the Chancellor. Chancellor Anderson thanked Mr. Knapp and recognized and thanked several members of the search committee who were present at today's meeting. The campus search committee interviewed four finalists and forwarded a single name to the Chancellor for his consideration. Chancellor Anderson is recommending the appointment of Dr. Charles Hays as president of Century College, a community and technical college.

      Dr. Hays was the president of New Mexico Junior College in Hobbs, New Mexico from April 1988 to June 1997. All together, he has served as president of a two- year community or technical college for 23 years of his career. Outstanding qualifications include Dr. Hays' community participation, ability to work in the political arena within the larger state environment and outstanding financial credentials. His personal interests of antique car restoration and old house restoration segues well into the technical college environment. Dr. Hays has a Ph.D. in Education from Texas A& M University, and a M.Ed. and B.S. In Education/English from Texas Technological University.

      Committee Chair David Erickson moved to approve the appointment of Dr. Charles Hays as president of Century College, a Community and Technical College, effective August 15, 1998, under the terms and conditions of the Personnel Plan for Excluded Administrators. Trustee Wafler seconded and the motion carried without dissent
    3. Personnel Plan for MnSCU Administrators (Second Reading)
      Personnel Policy Committee Chair David Erickson moved that the Board of Trustees approve the Personnel Plan for MnSCU Administrators for the period July 1, 1997, through June 30, 1999. Trustee Wafler seconded and the motion carried without dissent.
    4. Carry-Forward Policies
      Personnel Policy Committee Chair David Erickson reported the committee reviewed carry-forward policies.

    b. Fiscal Policy Committee

    1. Proposed MnSCU Policy 5.7, Travel Management (Second Reading)
      Committee Chair Chelseth moved that the Board of Trustees approve MnSCU Policy 5.7, Travel Management. Trustee Williams seconded and the motion carried without dissent.
    2. Proposed Amendment to MnSCU Policy 8.1, Gifts and Grants (Second Reading)
      Committee Chair Chelseth reported that the Fiscal Policy Committee recommended Board approval of Policy 8.1, Gifts and Grants. However, during the Audit Committee meeting, it was discovered that the policy should be revised. With the Board's concurrence, action on MnSCU Policy 8.1 was deferred until the next meeting.
    3. Repeal/Replacement of Carry-Forward Policies (Second Reading)
      Committee Chair Chelseth moved that the Board of Trustees repeal the following eight carry-forward policies: Community College Board Policy V.02.04, Space Management Use of Facilities by Staff, Students and Others; Community College Board Policy V.02.06, Naming of Colleges, Buildings, Major Areas, Etc., and related procedure V.02.06; Technical College Policy 3.1.1.0, Aid Allocation Technical College Policy, and related procedure 3.1.1.0; Technical College Policy 3.1.1.2, Repair and Replacement Allocation, and related procedure 3.1.1.2; Technical College Policy 3.2.1.0, Tuition, and related procedure 3.2.1.0; State University Board Policy 5.1, Tuition and Fees; State University Board Policy 5.3, Tuition Rates; and State University Board Policy 5.5, Revenue Fund Fees. Trustee Maxwell seconded and the motion carried without dissent.
    4. Review of Delegation Principles
      Committee Chair Chelseth reported that the Committee had a review of delegation principles as they relate to Fiscal Policy. This item will be formally adopted at the July meeting
    5. State Board of Investment Performance Review Concerning the Revenue Bond Fund
      Committee Chair Chelseth reported that Vice Chancellor King provided a report on the performance of the State Board of Investment concerning the revenue bonds.

    c. Joint Fiscal Policy and Educational Policy Committees

    1. FY1999 Institutional Budgets, Including Supplemental Budget Recommendations (Second Reading)
      Educational Policy Committee Chair Fritsche moved that the Board of Trustees approve the preliminary FY1999 initial allocation of state appropriation for Minnesota State Colleges and Universities totaling $551,031,000 as shown on Attachment B in column a (on page 73 of the Board meeting materials). The Chancellor is directed to provide a budget update after conclusion of the fall enrollment period and establishment of final allocations. Trustee Williams seconded and the motion carried without dissent.
    2. Biennial Budget Development and FY2000 and Beyond Allocation Model
      Educational Policy Committee Chair Fritsche reported that there was a report and discussion on the biennial budget development and FY2000 and beyond allocation model. National peer comparisons were introduced.
    3. Final FY1997 Instructional Cost Study
      Educational Policy Committee Chair Fritsche reported that the final FY1997 instructional cost study listed each institution's direct instructional, indirect and fully allocated cost per student by academic program. The study, mandated by the legislature, will be completed each year and used as part of the biennial budget request every two years.
    4. Minnesota Virtual University Budget-Current Status
      Educational Policy Committee Chair Fritsche reported that the Committee reviewed the budget for the Minnesota Virtual University.

    d. Educational Policy Committee

    1. Proposed MnSCU Policy 3.22 Course Syllabi (Second Reading)
      Committee Chair Fritsche moved that the Board of Trustees approve the recommended MnSCU Policy 3.22, Course Syllabi and repeal Technical College carry-over policy 2.3.7.0 Course Standards. Trustee Nesdahl seconded and the motion carried without dissent.
    2. Proposed Amendment to MnSCU Policy 3.7, Statewide Student Associations (Second Reading)
      Committee Chair Fritsche moved that the Board of Trustees repeal the recognition of the Minnesota Community College Student Association (MCCSA) and Minnesota Technical College Student Association ( MTCSA) and approve the amendments to MnSCU Policy 3.7, Statewide Student Associations to recognize the Minnesota State College Student Association (MSCSA). Trustee Caffey seconded and the motion carried without dissent.
    3. Approval of Mission Statements: Anoka-Hennepin Technical College, Dakota County Technical College, and Inver Hills Community College
      Committee Chair Fritsche moved that the Board of Trustees approve the mission statements of Anoka-Hennepin Technical College, Dakota County Technical College, and Inver Hills Community College. Trustee David Erickson seconded and the motion carried without dissent.
    4. Nursing Articulation Agreement
      Committee Chair Fritsche reported that the Committee heard a report on a statewide articulation agreement for Minnesota State Colleges and Universities nursing programs.
    5. Metro Plan Update: Report from the Metro Presidents' Planning Session
      Committee Chair Fritsche reported that Chancellor Anderson provided an update on the metro area presidents' planning session.

    e. Audit Committee

    1. Approval of CPA Firm for Audit of Revenue Fund Financial Statements
      Committee Chair Brataas moved that the Board of Trustees accepts the proposal of Larson, Allen, Weishair & Company, dated May 28, 1998, to audit the financial statements of the Revenue Fund for fiscal years 1998, 1999, and 2000. Trustee Mohrenweiser seconded and the motion carried without dissent.
    2. Review Internal Audit Proposal: Reliability of MnSCU Financial Accounting Data
      Committee Chair Brataas reported that the Committee reviewed a proposal from Internal Auditing to initiate an audit on the reliability of MnSCU's financial accounting data. The audit will begin in the summer of 1998. An interim report will be available at either the September or October Board meetings, and a final report will be issued in late calendar year 1998.
    3. Options for Meeting the Financial Information Needs of the MnSCU Board of Trustees
      Committee Chair Brataas reported that the Committee discussed options for meeting the financial information needs of the Board. Identify how the data should be summarized and compiled into meaningful information for the Board. MnSCU finance has begun a dialog with the Fiscal Policy Committee to identify the financial information that interests trustees. Internal Auditing Executive Director Asmussen and Vice Chancellor King will report at the July Audit Committee meeting a proposed timetable for the actions needed to be taken to obtain audited financial statements for MnSCU.
    4. Review Office of the Legislative Auditor Financial Audit of Red Wing/Winona Technical College
      Committee Chair Brataas reported that the Committee reviewed an audit report from the Office of the Legislative Auditor on Red Wing/Winona Technical College, for the period July 1, 1995 through June 30, 1997. The report contained 15 findings. Internal Auditing classified five of them as critical issues. The college is undertaking corrective actions to resolve the findings.

    f. Facilities Committee
    Committee Vice Chair Coborn reported that the Facilities Committee did not have a quorum at their meeting. The Committee did meet and reviewed the agenda items. Chair Vekich explained that there was general support among the Committee members for the action items, but without a quorum the Committee cannot recommend approval. Chair Vekich agreed to have the action items presented for the Board's approval.

    1. 2000-2005 Capital Budget Guidelines (Second Reading)
      Committee Vice Chair Coborn moved that the Board of Trustees approve the 2000- 2005 Capital Budget Guidelines and work plan as described in the Board packet on pages 152-156. Trustee Fritsche seconded and the motion carried without dissent.
    2. Mankato State University-Theater Design and Budget
      Committee Vice Chair Coborn moved that the Board of Trustees approve the proposed site and design of the black box theater at Mankato State University, subject to receipt of the MSU Foundation's approval of the site, design, and cost estimate, and agreement to transfer the theater to the state upon completion of construction. Trustee Wafler seconded and the motion carried without dissent.
    3. Capital Improvement Projects Status Report
      Committee Vice Chair Coborn reported that the Committee heard a status report on the capital improvements project.
    4. Presentation of Campus Master Plan - Inver Hills Community College
      Committee Vice Chair Coborn reported that the Committee heard a report by President Cheryl Frank on Inver Hills Community College's campus master plan.
    5. Master Plan Discussion - Metropolitan State University
      Committee Vice Chair Coborn reported that Metropolitan State University President Susan Cole continued a discussion from the June 17, 1998, Board of Trustees meeting on Metropolitan State University's master plan.
  9. Requests by Individuals to Address the Board
    There were no requests to address the Board.
  10. Other Business
    Chair Vekich announced that there will not be a closed session today.

    Chair Vekich explained that Judge Maxwell was retiring from the Board as of June 30, 1998. Unless they are reappointed, Trustees Stephens, Mohrenweiser and Caffey's terms will expire on June 30, 1998. If they are not reappointed, Chair Vekich thanked them for their service and time on behalf of MnSCU.

    Chair Vekich read an ode to Judge Maxwell entitled, "Here Comes the Judge."

    Judge Maxwell addressed the assembly. He commented that MnSCU's future is bright with an understanding and competent Chancellor, an outstanding staff and a dedicated, knowledgeable, and hardworking Board of Trustees.
  11. Adjournment
    The meeting was adjourned by consensus at 3:05 p.m.

Michael Vekich, Chair
Recorded by Inge Chapin

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