Board of Trustees Meeting Minutes
Wednesday, January 21, 1998
World Trade Center
Saint Paul, Minnesota
Trustees Present: Nancy Brataas, Kathleen Caffey, Archie D. Chelseth, Dennis Dotson, Robert Erickson, Christine Fritsche, Stephen L. Maxwell, Gary Mohrenweiser, Michael Nesdahl, Denise Stephens, Michael Vekich, James Wafler
Trustees Absent: Daniel G. Coborn, David Erickson, Charles W. Williams
b. Approval of Joint Committee Meeting Minutes
Trustee Fritsche moved approval of the September 16, 1997, joint Facilities and Educational Policy Committees meeting minutes. Trustee Caffey seconded, and the motion carried without dissent.
Trustee Robert Erickson moved approval of the October 21, 1997, joint Board Operations and Personnel Committee meeting minutes. Trustee Stephens seconded, and the motion carried without dissent.
c. Report of the Ad Hoc Committee on Legislative Planning, December 16, 1997 Trustee Wafler, chair of the Ad Hoc Committee on Legislative Planning, reported on the December 16, 1997, meeting. MnSCU will host a Friends of MnSCU dinner on January 22, 1998, at St. Paul Technical College.
d. Report of Executive Committee Meeting, January 5, 1998
Chair Vekich reported that the Executive Committee met on January 5, 1998, and reviewed the agenda for the January Board Meeting. The Board met in a retreat following the Executive Committee meeting.
Chair Vekich called for a motion to suspend the rules in order to ratify the Minnesota Public Higher Education Compact Agreement. The agreement formalizes collaborations between MnSCU and the University of Minnesota and was signed by Chancellor Anderson and President Yudof on January 15, 1998.
Trustee Chelseth moved to suspend the rules to allow the Board of Trustees to consider taking action on the Minnesota Public Higher Education Compact Agreement. Trustee Robert Erickson seconded and the motion carried without dissent.
Trustee Chelseth moved that the Board of Trustees ratify the Minnesota Public Higher Education Compact agreement, dated January 15, 1998. Trustee Robert Erickson seconded and the motion carried without dissent.
Chair Vekich thanked Dave Farber, Farber Sound, who has been providing the amplification and audio-recording of the Board meetings since 1996. Minnesota Satellite and Technology will take over the production beginning with the March Board meeting.
Committee Chair Chelseth moved that the Board of Trustees accept the FY1997 Gifts and Grants Report consistent with Board Policy 8.1. Trustee Robert Erickson seconded and the motion carried without dissent.
Chair Vekich commented that the thank-you luncheon for the foundations and their institutions, hosted by the Board of Trustees and held earlier today, was a great success.
b. Educational Policy Committee
Committee Chair Fritsche explained that the preliminary report on the Metro Area Master Academic Plan was prepared by Dr. Reinhardt, a former state demographer, in consultation with many advisory groups. The report contains recommendations and not singular solutions. The Educational Policy Committee received the consultant's report and did not take any action on it at this time.
Chancellor Anderson will provide the leadership on the Metro Plan for the Board of Trustees over the upcoming months, and will provide a timetable outlining the subsequent steps for the Metro Plan.
c. Joint Fiscal Policy and Educational Policy Committees
Frank Viggiano, executive director, Minnesota State University Student Association, briefly addressed the Board, and explained that after consultation with MnSCU staff, MSUSA has no objections to the policy.
The motion carried without dissent.
Educational Policy Committee Chair Fritsche explained that the joint committees had significant discussion and received testimony relative to the State Grant Recommendation. The joint committees amended the recommended motion by a roll call vote of five in favor, four opposed.
Educational Policy Committee Chair Fritsche moved the amended motion as follows:
The Board of Trustees accepts and supports the following recommendations:
Trustee Wafler seconded the motion.
Trustee Nesdahl reported that after consultation with various groups, he wished to offer a friendly amendment to part (1) above. Trustee Nesdahl's amendment follows:
Trustee Fritsche and Trustee Wafler agreed to accept the friendly amendment. The amended motion, with the friendly amendment, carried without dissent.
d. Joint Fiscal Policy and Facilities Committees
Chair Robert Erickson moved that the Board of Trustees approve the residence hall program rate restructuring proposal effective with FY1999 rates. Universities are directed to develop a consultation process with students for review of proposed rates prior to presentation to the Board, for the Board's approval. A management plan will be presented to the Board of Trustees in November of each year and will include a four year projection of program income and expenses, a repair and replacement program and report on the past two years of experience. Each university management plan will also provide for a reserve equal to 10 percent of operating revenues by the year 2002. Trustee Stephens seconded and the motion carried without dissent.
Facilities Committee Chair Robert Erickson moved to suspend the rules to take action on the Metro Plan/Capital Plan. Trustee Caffey seconded and the motion carried without dissent.
Facilities Committee Chair Robert Erickson moved that the Board of Trustees approve the Metro Plan Capital Program as outlined above (pages 210-225 of the meeting materials) and direct the Chancellor to convey the program to the Governor and the 1998 legislature. Trustee Caffey seconded and the motion carried without dissent.
e. Facilities Committee
f. Audit Committee
Committee Chair Brataas moved the Board of Trustees approve the amended Internal Auditing Charter as proposed. Trustee Wafler seconded and the motion carried without dissent.
Committee Chair Brataas introduced Beth Hammer, newly hired deputy director of information technology/auditing.
Committee Chair Brataas reported that the committee heard of two suspected illegal acts. One at South Central College has been referred to local law enforcement officials. The other suspected illegal act occurred at Minneapolis Community and Technical College. Both colleges are to be commended for their immediate response to the allegations.
Committee Chair Brataas reported that John Asmussen, executive director of internal auditing, will establish a code of conduct for MnSCU employees.
g. Personnel Policy Committee
h. Board Operations Committee
Trustee Robert Erickson moved to close the public session of the meeting and convene in closed session at 3:25 p.m. Trustee Mohrenweiser seconded. The motion carried without dissent.
Trustee Maxwell moved to adjourn the closed session of the meeting and convene in open session at 4:03 p.m. Trustee Mohrenweiser seconded and the motion carried without dissent.
Michael Vekich, Chair
Recorded by Inge Chapin