January 1997 Board Meeting Minutes
Board of Trustees Meeting Minutes
Wednesday, January 15, 1997
World Trade Center
Saint Paul, Minnesota
Trustees Present: Morrie Anderson, Nancy Brataas, Kathleen Caffey, Archie D. Chelseth, David Erickson, Robert Erickson, Christine Fritsche, Randall Knudson, Stephen L. Maxwell, Gary Mohrenweiser, Denise Stephens, William Ulland, Michael Vekich
Trustees Absent: Dennis Dotson, William Smoley
- Call to Order
Chair Ulland called the January meeting of the Board of Trustees to order at 1:10 p.m., on Wednesday, January 15, 1997, in the Minnesota World Trade Center, International Hall, Saint Paul, Minnesota.
- Chair's Report
a. Approval of December 18, 1996, Board of Trustees meeting minutes
Trustee Vekich moved approval of the December 18, 1996, meeting minutes. Trustee David Erickson seconded and the motion passed unanimously.
b. Executive Committee Report, January 9, 1997
Chair Ulland reported that the Executive Committee met on January 9, 1997, and reviewed the January 14-15, 1997, board and committee meeting agendas. Chancellor Eaton provided an update on the search for office space for the MnSCU system office. Committee chairs asked staff to confer with them during the development of committee meeting agendas.
- Trustee Reports
Chair Ulland announced that registration material for the Association of Governing Boards, National Conference on Trusteeship, April 12-15, 1997, in San Diego was distributed to each trustee.
- Chancellor's Report
a. System Information for Board of Trustees
Jack Rhodes, director of communications, reviewed three information items created by MnSCU's public affairs division to assist board members in their roles as ambassadors and advocates of MnSCU. Discussion points are "at-a-glance" information sheets about MnSCU, its students, programs, accomplishments, goals and related issues that will be updated periodically. Another information item, entitled "Where MnSCU is Headed," can be used as a presentation or as the basis for informal discussion. Finally, campus summary sheets, providing key facts about each of MnSCU's colleges and universities, are being compiled and will be available at the March board meeting as part of a comprehensive informational packet. Two samples of the campus summary sheets were included in the board packet for this meeting.
Mr. Rhodes thanked Craig Schoenecker, associate director for educational policy research; Tiffany Bueckers, communications assistant;, Ann Silgen, manager of creative services; and Chris Roberts, deputy to the chancellor for public affairs, for their contributions and assistance.
Chancellor Eaton introduced and welcomed Dr. David Garloff, associate vice chancellor for technology innovation, on his first day with MnSCU.
Chair Ulland announced that committee reports would be addressed out of order because of the poor weather conditions.
- Chancellor's Consent Agenda
There were no items for the Chancellor's Consent Agenda.
- Board Standing Committee Reports
a. Fiscal Policy Committee
- Reports on Gifts and Grants
Committee Chair Vekich reported that in FY 1996, MnSCU institutions and their foundations received $42 million in contributions from alumni, businesses, organizations, individuals and government grants. Included in the $42 million were $18 million in government grants, $666,565 from matured requests and $3,418,579 from endowment interest.
Trustee Vekich moved acceptance of the FY 1996 Gifts and Grant Report consistent with Board Policy 8.1. Trustee Robert Erickson seconded the motion and the motion passed unanimously.
Trustee Vekich reported that the committee wished to publicly thank all the individuals and institutions for their generous support and recommended that Chair Ulland send a letter on behalf of the board of trustees. There was also a discussion regarding foundation oversight. Vice Chancellor King will research the matter and report on it at a future date.
- Proposed Policy 5.6 - Board Policy on Resource Recovery & Environmentally
Responsible Practices (second reading)
Chair Robert Erickson reported the Facilities Committee had only one action item.
Trustee Robert Erickson moved approval of Board Policy 5.6 on Resource Recovery and Environmentally Responsible Practices. Trustee David Erickson seconded and the motion passed unanimously.
c. Joint Meeting of Fiscal Policy and Facilities Policy Committees
- Authorization to Seek Legislative Authority to Acquire and Dispose
Joint Committee Chair Robert Erickson reported that the joint Fiscal Policy and Facilities Policy Committees approved the authorization to seek legislative authority to acquire and dispose of property and recommended it for board approval.
Trustee Robert Erickson moved approval of the recommended motion directing the chancellor to seek legislative authority to acquire and dispose of real property with the prior review and approval of the Board of Trustees. Trustee David Erickson seconded and the motion passed unanimously.
- 1998-1999 Capital Program Projects Priorities Framework
Joint Committee Chair Robert Erickson reported that the 1998-1999 Capital Program Projects Priorities Framework was amended and approved by the joint committees. The first and second titles in the "1998-1999 Capital Projects: Order of Priority" were changed from LIFE and SAFETY to LIFE, SAFETY, and MAINTENANCE and from CAPACITY DEVELOPMENT to CAPACITY UTILIZATION and DEVELOPMENT, respectively.
Trustee Robert Erickson moved approval of the amended 1998-1999 Capital Program Priorities Framework. Trustee Stephens seconded and the motion passed unanimously.
d. Board Operations Committee
- Televising Board Meetings
Trustee Knudson, Vice Chair of the Board Operations Committee, reported that the Board Operations Committee reviewed questions and answers and information and objectives prepared by system office staff related to televising board meetings within a broader communications context. The three objectives were: 1) to encourage trustees to serve as advocates for MnSCU and to communicate about the system to influential constituencies, 2) to provide MnSCU audiences with information about the Board of Trustees and its members, and 3) to encourage interest in the actions of the Board.
The Board agreed to televise two or three important meetings during 1997, to be determined later.
- Audit Materials
Trustee Brataas, chair of the Audit Committee, reported that the Audit Committee had a lengthy discussion relating to the audit materials provided by Trustee Vekich and Gail Klatt, director of Audits-University of Minnesota. The Audit Committee agreed to meet again on February 19, 1997, to continue their review and discussion of the committee's role in the audit process.
f. Educational Policy Committee
- New Program Proposal: Building Care Services Program--Pine Technical
College at Moose Lake Correctional Facility
Committee Chair Anderson moved to approve Pine Technical College's request to offer a new diploma in Building Care Services at the Moose lake Correctional Center. Trustee Caffey seconded. The motion passed unanimously.
- New Program Approval: Master of Science in Curriculum and Instruction--Moorhead
Committee Chair Anderson moved to approve Moorhead State University's request to offer a Master of Science degree in Curriculum and Instruction. Trustee Caffey seconded. The motion carried unanimously.
- New Program Approval: Bachelor of Science in Health Services Administration--Moorhead
Committee Chair Anderson moved to approve Moorhead State University's request to offer a Baccalaureate of Science degree in Health Services Administration. Trustee Fritsche seconded. The motion passed unanimously.
- Report on Winona State University Pilot Site
The 1995 Minnesota Legislature directed the MnSCU Board of Trustees to "...designate as a pilot site a state university which has a commitment to establishing cooperative arrangements with the private sector and involvement in quality initiatives....The board and the university shall recommend to the legislature any statutory changes that this pilot demonstrates will promote efficiency and economy on some or all Minnesota state college and university campuses, while protecting public interests."
In February of 1996, the Board of Trustees approved a recommendation from Winona State to serve as the pilot site to test certain freedoms from mandates imposed by state agencies. Dr. Darrell Krueger, president of Winona State University, presented a report on Winona State University's Mandates Relief Pilot Project. Committee Chair Anderson reported that there were three areas of mandate relief at Winona State University: 1) construction oversight management, 2) pricing variability, and 3) auxiliary enterprise.
- Building Excellence Through Program Review
Chancellor Eaton reviewed the information item - Building Excellence Through Program Review. Chancellor Eaton explained that beginning in January 1997 the system office will undertake a study of all system associate, baccalaureate, and master's programs to strengthen and enhance program excellence throughout MnSCU. Becoming the foundation for MnSCU's strategic plan, individual program quality would be strengthened by:
- bringing together, where appropriate, ongoing programs across institutions to a single site, especially where this concentration increases options within a program;
- increasing "program mobility" across institutions: moving programs around the state where appropriate as distinct from sustaining programs with limited demand at multiple sites;
- eliminating unnecessary program duplication relying on expanded use of electronic delivery of program options.
- Recommendation on Master Academic Plan for Metropolitan Area
As a result of deliberations during the 1996 Legislature about the future of Metropolitan State University, MnSCU was charged with developing a master academic plan for the Minneapolis/Saint Paul metropolitan area that addresses its educational and economic needs and explores a series of options for Metropolitan State University and the community, technical and community/technical colleges working together to meet these needs. The plan is due to the legislature by February 15, 1997.
If approved by the legislature, MnSCU's Master Academic Plan for the Metropolitan Area would create an open admission university in the metropolitan area by merging Minneapolis Community and Technical College with Metropolitan State University. The Master Academic Plan was developed with the assistance of Dr. George Keller, a nationally-renowned leader in academic strategic planning.
Trustee Anderson referred to a series of initiatives that are outlined on pages 19-20 of the plan. He reported that the Educational Policy Committee amended the Master Academic Plan by striking inappropriate language in paragraph three on page 21 and recommends it for approval by the Board of Trustees.
The following people commented on the Master Academic Plan.
Randy Bibeau, an AFSCME representative, stated that his first concern about the merger related to funding and capital investment. Mr. Bibeau stated that the idea of an open access university is intriguing and exciting, but detailed information about the proposed merger is unavailable, as yet.
Scott Kassner, member Minneapolis Community College Faculty Association (MCCFA), commented that he sent letters to the Board of Trustees in opposition to the proposed merger because he was concerned that there would be insufficient funding to support the merger. Minneapolis Community and Technical College is still straining from the consolidation of Minneapolis Community College and Minneapolis Technical College. For example, the telephone systems remain incompatible. In conclusion, Mr. Kassner said the Master Academic Plan does not address issues such as preserving the mission statements, continuing developmental education, and allowing faculty to remain part of MCCFA.
Ron Scherer, president, Metropolitan State Student Council, reported that while students are divided on the merger, they also see great opportunities. Main concern relates to whether there will be sufficient resources to support the merger. Other concerns are: the speed with which the merger will take place, maintaining Metropolitan State University's reputation, and recognizing and maintaining Metropolitan State University's cultural diversity.
Bruce Hemstad, president, United Technical College Educators (UTCE), commented that although the master Academic Plan for the Metropolitan Region must be approved by the Legislature, the perception of many Minneapolis Community and Technical College faculty is that the merger is going to go forward. UTCE would oppose the proposed merger if it meant that technical courses would be moved from the MCTC campus.
Larry Litecky, president, Minnesota Community College Faculty Association (MCCFA), urged the Board of Trustees to be mindful of creating conditions so that students and faculty can thrive.
Eduardo Gutierrez, faculty president, Minnesota State University Association of Administrative and Service Faculty (MSUAASF), urged the Board of Trustees to consider the best interests of the metropolitan community as it relates to the master academic plan. While there is some support for the merger within his organization, Dr. Gutierrez reported that the merger is hard to embrace because they just received news of it and have not been involved in the dialogue. There will be a meet and confer on January 31, 1997.
Chair Ulland thanked everyone for their thoughtful comments.
Trustee Anderson moved to endorse the amended master academic plan for the metropolitan area and approve creating an "open admission university" as the primary means of meeting the needs of the metropolitan area and authorizes the chancellor to proceed with planning for the consolidation of Minneapolis Community and Technical College and Metropolitan State University to establish the new open admission university. The chancellor will return to the board with the results of the planning effort including time lines and financial requirements in March 1997. Trustee Stephens seconded. The motion carried unanimously.
- Reports on Gifts and Grants
- Presidential Advisory Committee
Dr. James Bensen, president, Bemidji State University, commented on the substantial amounts of resources given to MnSCU institutions (see Gifts and Grants Report, agenda item 6(a) Fiscal Policy Committee). Dr. Bensen urged the chairman of the Board to send an acknowledgment letter to the foundations. In addition, Dr. Bensen commented that people are unaware of the substantial resources provided to MnSCU institutions, especially for support of contract training resources provided by the two-year institutions.
Dr. Ralph Knapp, president, Minnesota West Community and Technical College, thanked Trustee Fritsche for speaking at the "kick-off at the opening of the new Minnesota West on January 13, 1997.
- Joint Council of Student Associations
Rebecca Nelson, associate director, communications, Minnesota State University Student Association (MSUSA), reported there would be a public hearing on the pending merger at Metropolitan State University, Great Hall, on January 24, 1997, at 11 a.m. In addition, Ms. Nelson urged the board of trustees to meet with MSUSA board members.
Also on January 24, 1997, at 2 p.m., six associations (MTCSA, MCCSA, MSUSA, MCCFA, UTCE, and IFO) will convene at the Sheraton Midway Hotel in Saint Paul to discuss common causes and lobbying efforts.
Frank Viggiano, executive director, Minnesota State University Student Association (MSUSA), urged people to attend the public hearing on the 24th. He reported that citizens, students and faculty would be given an opportunity to comment.
Minneapolis Community and Technical College President Diann Schindler invited the board of trustees and members of the audience to attend "Celebrate the Dream," a birthday tribute honoring Dr. Martin Luther King, and sponsored by MCTC, this evening, January 15, 1997.
- MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
Representatives from these organizations addressed the Board of Trustees earlier.
- Requests by Individuals to Address the Board
Linda Lee Williams, treasurer, MTCSA, and a student at MCTC, announced that MTCSA supports MnSCU and its budget request but it does not support the consolidation of Metropolitan State and MCTC. Ms. Williams continued that MCTC has yet to recover from the consolidation of Minneapolis Community College and Minneapolis Technical College.
- Other Business
Chair Ulland reported that he was invited to address the Technical College Student Association at its annual meeting in April.
Chancellor Eaton distributed an information item entitled "MnSCU Master Planning Calendar 1997," and explained that it is used by system office staff to plan the board meeting agendas.
Trustee Caffey moved adjournment of the meeting at 2:30 p.m. Trustee David Erickson seconded and the motion passed unanimously.
William Ulland, Chair - Board of Trustees
Recorded by Inge Chapin