Board of Trustees Meeting Minutes
Wednesday, March 20, 1996
The Minnesota State Colleges and Universities Board of Trustees meeting was called to order by Chair Gary Mohrenweiser at 11:45 a.m. on Wednesday, March 20, 1996, in the Fifth Floor Conference Room of the Veterans Service Building, 20 West 12th Street, St. Paul.
Trustees Present: Nancy Brataas, Robert Cahlander, Archie D. Chelseth, David Erickson, Christine Fritsche, Randall Knudson, Stephen L. Maxwell, Gary Mohrenweiser, John Mulder, Fannie Primm, William Smoley, Denise Stephens, Nellie Stone Johnson, William Ulland
Trustees Absent: Scott Kile
Announcements: Chair Mohrenweiser announced that Item 4a. System Statement of Purpose, was removed from the agenda at the request of Chancellor Eaton. A Minnesota State Colleges and Universities Fact Sheet and a list of MnSCU acronyms was distributed to the Trustees.
- Approval of February 21, 1996, Board of Trustees Meeting Minutes
Motion by Trustee Maxwell, seconded by Trustee Knudson, for approval of the February 21, 1996, meeting minutes as submitted. The motion passed unanimously.
Approval of March 6, 1996, Board of Trustees Special Meeting Minutes (Via Conference Call)
Motion by Trustee Maxwell, seconded by Trustee Stephens, for approval of the March 6, 1996, special meeting minutes as submitted. The motion passed unanimously.
- Chair's Report: Gary Mohrenweiser
a. Executive Committee Report, March 6, 1996
Vice Chair Ulland reported the Board of Trustees Executive Committee met as scheduled March 6, 1996. The following issues were discussed:
- Review of the Board of Trustees March 20, 1996, meeting agenda.
- Discussion of proposed dates for future board meetings. The proposed change would reduce the number of meetings from eleven per year to eight per year, allowing additional time for the board to focus on other activities. The schedule will be discussed by the Board Operations Committee meeting in March.
- Review of the governance options in southwestern Minnesota. A recommendation
will be presented at the July board meeting.
- Chancellor's Report: Judith Eaton
a. System Statement of Purpose
The System Statement of Purpose was withdrawn from the March agenda for further discussion.
b. 1996 Legislative Agenda
Deputy to the Chancellor for Governmental Relations John Kaul and Deputy to the Chancellor for Legislative Analysis John Ostrem gave a detailed summary of the higher education issues currently being discussed by the Legislature. Handouts regarding mandate reduction and the House and Senate bonding bill were distributed and discussed.
- Chancellor's Consent Agenda:
a. Approval for Alcohol for One-Time Events:
Motion by Trustee Ulland, seconded by Trustee Mulder, for approval of the request to serve alcohol at:
- St. Cloud State University campus for the foundation board reception and dinner May 2, 1996, and the Ann Simonett scholarship and fund-raising concert May 16, 1996;
- Range Technical College - Hibbing Campus for the Culinary Arts fund-raising dinner Thursday, April 25, 1996;
- Lakewood Community College - Northeast Metro Technical College at its "A Century of Cinema" festival, Tuesday, April 23, 1996; and
- Dakota County Technical College campus for a foundation fund-raising dinner, May 4, 1996.
The motion passed unanimously. Chancellor Eaton indicated staff were preparing amendments to the MnSCU Policy 1A.9 - Use or Possession of Alcoholic Beverages or 3.2% Malt Liquor at MnSCU Institutions. A recommendation for board action will be presented at the April board meeting.
- Board Standing Committee Reports
a. Audit Committee
- Approval of External Auditor for The Revenue Bond Fund of the State
Motion by Trustee Brataas, seconded by Trustee Smoley, for approval of an extension of the audit contract with Peat Marwich until June 30, 1998, at a cost of $50,000 per year. Upon conclusion of this contract, MnSCU will issue a Request for Proposal (RFP) for additional services beyond July 1, 1998. The motion passed unanimously.
- Overview of Minnesota State Colleges and Universities' Financial
Interim Vice Chancellor for Budget Tom Triplett outlined the Financial Audit Strategy. The board recommended inclusion of a strategy to promote presidential accountability. The Board of Trustees Audit Committee will receive a report in June of each year.
b. Board Operations Committee
- Proposed Policy for Per Diem Payments (first reading)
Trustee Maxwell summarized the discussion held in the Board Operations Committee meeting regarding amendment to policy 1A.1 - Governing Board Operating Procedures (Per Diem and Expense Reimbursement). Trustee Maxwell invited suggestions from other board members. The Board Operations Committee will discuss this again at its April committee meeting.
- Proposed Amendments to Policy 1a.1-Board Operating Policy (General
Revisions) (first reading)
This item was not addressed and will be discussed at the April Board Operations Committee meeting.
- Proposed Schedule of Board Meetings
Trustee Maxwell reported the Board Operations Committee agenda included a proposed meeting schedule for July 1996 to July 1997, but lack of time prevented discussion. If approved, the number of board meetings would be reduced from eleven to eight annually. Trustee Maxwell asked for comments and suggestions before the April 1996 meeting.
c. Educational Policy Committee
- Report on Statewide Business Articulation Agreement Between Community
Colleges and State Universities
Claudia Gilbertson, Anoka-Ramsey Community College and Gaber Abou El Enein, Mankato State University, gave a brief presentation on the MnSCU articulation agreement between the state universities and community colleges. The agreement will simplify the transfer of either an associate in science degree in business or a pre-business associate in arts degree from a MnSCU community college into a baccalaureate program in the field of business, accounting, marketing, or management at a MnSCU state university.
- Report on Program Review Manual
Ron Dreyer and Jeanette Daines, MnSCU staff, gave a summary of the Program Review Manual. The manual serves as a resource for program planning, development, and management.
- Proposed Closure of 65 Programs
In compliance with board policy 3.12 Program Suspension and Reinstatement, staff reviewed MnSCU's program inventory. It was determined that 75 programs were completing a third year of suspended status. As board policy dictates, board action is required to change the status of these programs from suspended to closed if not reactivated within three years. Motion by Trustee Fritsche, seconded by Trustee Ulland, for approval of the closure of the academic programs listed below. The motion passed unanimously.
College Location Program Name Alexandria Farm Equipment Service Technician - Diploma Alexandria Women's Business Development - Certificate Alexandria Word Processing Secretary - Diploma Anoka-Hennepin Fashion Merchandising Sales Associate - Diploma Anoka-Hennepin Fashion Management - Diploma Anoka-Hennepin Retail Management - Diploma Anoka-Hennepin Sales Representative - Diploma Anoka-Hennepin Sales Management - Diploma Central Lakes College Fish & Wildlife - Fond du Lac - Diploma Central Lakes College Activity Director/Assistant - Diploma Central Lakes College Activity Director - A.A.S. Central Lakes College Heavy Equipment Operation - Fond du Lac - Diploma Central Lakes College Heavy Equipment Operation - Leech Lake - Diploma Dakota County Credit & Financial Services - Diploma Dakota County Credit & Finance - A.A.S. (also Inver Hills program) Dakota County Hardware & Home Center Management - Diploma Dakota County Warehouse Operations & Supervision - Certificate Hennepin South Graphic Communications: Computer Typesetting - Diploma Inver Hills Credit & Finance - A.A.S. (also Dakota County program) Lake Superior College Horticulture - Diploma Lake Superior College Productivity Technician - A.A.S. Lake Superior College Postal Service Management - A.A.S. Lake Superior College Sales Management - Diploma Lake Superior College Quantity Food Preparation - Diploma Lake Superior College Food Service Assistant - Certificate Lake Superior College Word Processing Secretary - Diploma Lake Superior College Retail Management - A.A.S. Lake Superior College Receptionist- Certificate Minneapolis Cardiac Technician - Certificate Minneapolis Practical Business Management - Diploma Northeast Metro Horticulture Assistant - Diploma Northeast Metro Interior Foliage Specialist - Diploma Northeast Metro Greenhouse Technician - Diploma Northeast Metro Computerized Small Business - Diploma Northeast Metro Electronic Sales and Service - A.A.S. Northeast Metro Field Service Technician - Diploma Northeast Metro Computer Programmer - Diploma Northeast Metro Purchasing and Inventory Management - Diploma Northeast Metro Clerical Data Support - Certificate Northeast Metro Audio-Visual Electronics Technician - Diploma Northeast Metro Bio-Medical Technology - A.A.S. Northland Accounting Microcomputer Specialist - Diploma Northland Avionics Technology - A.A.S. Pine Welding & Fabrication Technology - Diploma Riverland/Faribault Building Care Services Technician - Diploma Riverland/Rochester Quantity Food Preparation - Diploma Riverland/Rochester Teller Services - Certificate Riverland/Rochester Teller & Financial Services Operation - Diploma South Central/Alden Farm Business Management - Diploma South Central/Albert Lea Clerk Typist/Office Assistant - Certificate South Central/Albert Lea Clerical Data Entry - Certificate South Central/Albert Lea Word Processing Secretary - Diploma South Central/Mankato Commercial Baking - Diploma South Central/Mankato Clerk Typist/Office Assistant - Certificate Southwestern/Canby Clerical Data Entry - Certificate Southwestern/Canby Accounting Microcomputer Specialist - Diploma Southwestern/Granite Falls Clerical Data Entry - Certificate Southwestern/Jackson Receptionist - Certificate Southwestern/Jackson Clerical Data Entry - Certificate Southwestern/Pipestone Supermarket Marketing & Management - Diploma Southwestern/Pipestone Clerical Data Entry - Certificate Southwestern/Pipestone Receptionist - Certificate St. Cloud Postal Service Management - A.A.S. St. Cloud Appliance & Refrigeration Service - Diploma Willmar Diesel Mechanics - Diploma
- New Program Approval: Chiropractic Paraprofessional at Normandale
Motion by Trustee Fritsche, seconded by Trustee Ulland, for approval of the request by Normandale Community College to offer a new AAS degree program in Chiropractic Paraprofessional in cooperation with Northwestern College of Chiropractic. The motion passed unanimously.
- Proposed Amendment to Policy 1a.5 - Naming Consolidated Two-Year
The Educational Policy Committee tabled this agenda item at its March meeting.
d. Personnel Policy Committee
- Personnel Plan for Excluded Administrators
Motion by Trustee Smoley, seconded by Trustee Erickson, for approval of the MnSCU Personnel Plan for Excluded Administrators as submitted. The motion passed unanimously.
- Discontinuance and Reduction of Programs and Unrequested Leave and
Termination of Instructors at Technical Colleges
(a) Discontinuance and Reduction of Programs at Technical Colleges
Motion by Trustee Maxwell, seconded by Trustee Fritsche, for acceptance of the recommendations of the college presidents to discontinue or reduce programs at designated colleges based upon financial limitations, lack of pupils and/or discontinuance of positions. A roll call vote was taken on this and each of the four following actions, the motion passed unanimously.
(b) Resolution Terminating and Non-Renewing the Contracts of Probationary Technical College Instructors (Cities of the First Class)
Motion by Trustee Fritsche, seconded by Trustee Mulder, for approval of the resolution terminating and non-renewing the contracts of probationary technical college instructors (cities of the first class). Roll call vote was taken; the motion passed unanimously.
(c) Resolution Terminating and Non-Renewing the Contracts of Probationary Technical College Instructors (Except Cities of the First Class)
Motion by Trustee Cahlander, seconded by Trustee Ulland, for approval of the resolution terminating and non-renewing the contracts of probationary technical college instructors (except cities of the first class). A roll call vote was taken; the motion passed unanimously.
(d) Resoluton Proposing to Terminate Technical College Instructors Due to Discontinuance of Position or Lack of Pupils (Cities of the First Class)
Motion by Trustee Cahlander, seconded by Trustee Fritsche, for approval of the resolution proposing to terminate technical college instructors due to discontinuance of position or lack of pupils (cities of the first class). A roll call vote was taken; the motion passed unanimously.
(e) Resolution Proposing to Place Technical College Instructors on Unrequested Leave of Absence (Except Cities of the First Class)
Motion by Trustee Ulland, seconded by Trustee Fritsche, for approval of the resolution proposing to place technical college instructors on unrequested leave of absence (except cities of the first class). A roll call vote was taken; the motion passed unanimously.
- Preliminary Discussion of Tuition Rates for 1996-97
The Board of Trustees will be acting on tuition rates for the 1996-97 academic year at the April board meeting. Additional background material was provided outlining current issues regarding tuition rates and recommendations for tuition increases. Trustee Chelseth requested a joint meeting with the Educational Policy Committee in April.
- Information Systems Update
The information systems update was reviewed by the Fiscal Policy Committee. The information system is progressing as planned.
- Approval of External Auditor for The Revenue Bond Fund of the State Universities
- Joint Council of Presidents
President Susan Cole reported the presidents had a productive meeting with the Chancellor addressing issues regarding tuition, concerns about policy issues, and a statewide higher education agenda.
- Joint Council of Student Associations
The newly hired Executive Director for MCCSA, William Barbeau, was introduced. He summarized his goals and visions for the student association. Dawn Hilliard, MTCSA; Chris Lynch, MCCSA; Christine Nelson, Winona State University student president, MSUSA; and Frank Viggiano, MSUSA also reported on current activities and legislative concerns.
- MCCFA, IFO and UTCE: Joint Opportunity to Address the Board
MCCFA President Larry Litecky addressed the board and expressed concerns about various higher education issues.
- Requests by Individuals to Address the Board
No individuals addressed the board.
- Other Business
There was no other business brought before the board.
Motion by Trustee Mulder, seconded by Trustee Stephens, to adjourn the March 1996 board meeting at 1:45 p.m. The motion passed unanimously.
Gary Mohrenweiser, Chair Board of Trustees
Cindy Hauser, Recording Secretary