December 1995 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, December 20, 1995


The December 20, 1995, Board of Trustees meeting was convened at the State Capitol Building, Room 123, St. Paul, MN, by William Ulland, Vice Chair, at 9:10 a.m.

Trustees Present: Nancy Brataas, Robert Cahlander, Archie D. Chelseth, David Erickson, Christine Fritsche, Nellie Stone Johnson, Scott Kile, Randall Knudson, Stephen L. Maxwell, Fannie Primm, William Smoley, and William Ulland

Trustees Absent: Gary Mohrenweiser and Denise Stephens

 


  1. Call to Order
    Vice Chair Ulland called the December 20, 1995 board meeting to order at 9:10 a.m. He announced the closed session of the board meeting would convene during the lunch hour.

  2. Approval of November 15, 1995 Board Meeting Minutes
    Trustee Maxwell moved approval of the November 15, 1995 minutes as written. Trustee Johnson seconded. The motion passed unanimously.

  3. Chair's Report
    a. Higher Education Proposals: Lyle Wray, Executive Director, Citizen's League; Study Committee Members: Charles Neerland, Carl Cummins, Anthony Morley - 9:30-11:00 a.m.
    Representatives from the Citizen's League gave a presentation and answered inquiries regarding their policy statement, "Building a Legacy of Better Value-Choose Reform, Not Declining Quality." The League's recommendation includes funding changes in the current general fund appropriations, establishing incentives for students and their families in an attempt to save more for higher education, defining outcomes of higher education institutions, and making all principals in the higher education enterprise accountable for performance.

    In response to the summary of the report, representatives from MTCSA, MCCSA, and MSUSA gave a presentation to the board expressing their opposition to the Citizen's League report. Board members discussed the possibility of convening for a special meeting to discuss these issues.

    b. 1996 Legislative Agenda
    Chancellor Eaton reported that she and the MnSCU staff are preparing materials for the 1996 Legislative Agenda. The materials will be presented for review by the Board of Trustees at a future meeting.

    c. Executive Committee Report - December 6, 1995
    Trustee Ulland reported the December 6, 1995 Executive Committee meeting was held as scheduled. He provided a summary of the topics discussed.

    d. Trustee Appointments to Audit Committee and Board Operations Committee
    Trustee Ulland reported Chair Mohrenweiser's announcement of the appointments to the Audit Committee and Board Operations Committee on December 4, 1995. They are as follows:

    Audit Committee: Nancy Brataas, Chair; William Smoley, Vice Chair; Christine Fritsche; Stephen L. Maxwell; and John Mulder
    Board Operations Committee
    : Stephen L. Maxwell, Chair; Denise Stephens, Vice Chair; Nancy Brataas, Archie D. Chelseth, William Ulland.
  4. Chancellor's Report
    a. Proposed Change in Date for Consolidation of Lakewood Community College and Northeast Metro Technical College
    Trustee Mulder made a motion for approval of the consolidation of Lakewood Community College and Northeast Metropolitan Technical College effective January 1, 1996. Trustee Fritsche seconded. The motion passed unanimously.

    b. Proposed Actions to Approve Names for Consolidating Colleges

    1. Lakewood Community College and Northeast Metro Technical College
      Trustee Brataas made a motion to establish the name "Century Community and Technical College" for the consolidated Lakewood Community College and Northeast Metro Technical College. Trustee Fritsche seconded. There was discussion as to accuracy of criteria outlined in Policy 1A.5 Naming Consolidated Two-Year Colleges. President James Meznek presented details on the name selection process. The motion passed unanimously.
    2. Minneapolis Community College and Minneapolis Technical College
      Trustee Erickson made a motion to establish the name "Minneapolis Community and Technical College" for the consolidated Minneapolis Community College and Minneapolis Technical College. Trustee Kile seconded. The motion passed unanimously


    c. Division I Hockey, Mankato State University
    Richard Rush, President at Mankato State University, gave a report about their request to move the men's ice hockey at MSU to Division I level, outlining the resources for funding and addressing issues that were important to the community as well as the students at MSU. Trustee Fritsche made a motion to move the men's hockey at MSU to the Division I level. Trustee Primm seconded. The motion passed unanimously.

    d. Minnesota State Colleges and Universities Statement of Purpose
    Chancellor Eaton presented the draft of the MnSCU Statement of Purpose which had been a request of the board members during their October retreat. The Statement of Purpose will be placed on the agenda for action at a future meeting to allow time for further reflection and discussion.

    e. Appointment of Liaison to Fond du Lac Tribal College
    Board Motion by Trustee Maxwell, seconded by Trustee Mulder, to suspend the rule of acting on an item that was not denoted as action. The motion passed unanimously. Motion by Trustee Chelseth, seconded by Trustee Fritsche, to approve the appointment of Robert Cahlander as liaison to Fond du Lac Tribal College Board. The motion passed unanimously.

    f. Update on Payroll Issues
    Vice Chancellor of Human Resources Elisabeth Murray and Associate Vice Chancellor Joyce Wood gave update on the status of payroll processing since the merger of the three college systems. The human resources division has made progress in rectifying the incompatibility of the computer programs and to process payroll. They will continue to monitor the accuracy and handle accordingly.

    g. Higher Education Issues
    Chancellor Eaton gave an update on the mandate subcommittee hearings. Another hearing is scheduled for January 4, 1996.

  5. Chancellor's Consent Agenda
    Chancellor Eaton gave an overview of the items on the Chancellor's Consent Agenda. Motion by Trustee Maxwell, seconded by Trustee Fritsche for approval of the following items as written:
    a. Authorization for Alcohol on Campus
    1. St. Cloud State University
      To ratify the Executive Committee's approval for St. Cloud State University to serve alcohol on campus for the holiday concert performed by St. Cloud Symphony Orchestra, Sunday, December 3, 1995.
    2. Lakewood Community College
      To approve the request to serve alcohol on campus for the two fundraising receptions scheduled for February 3 and 4, 1996 pending verification by the chancellor that the institution has complied with the required local ordinances concerning the need for a license for the event, and has secured dram shop and general liability insurance in limits determined by statute.
    b. Grant Acceptance
    1. Pine Technical College
      To accept, on behalf of Pine Technical College, a grant from the Minnesota Job Skills Partnership in the amount of $99,986 and matching cash and in kind contributions from the collaborating businesses and organizations estimated at $587,295.
    2. Minnesota Riverland Technical College, Rochester
      To accept, on behalf of Riverland Technical College - Rochester, a grant from the Minnesota Job Skills Partnership in the amount of $140,000 and matching cash and in kind contributions from PEMSTAR estimated at $253,000
    3. Southwestern Technical College
      To accept, on behalf of Southwestern Technical College, a grant from the Northwest Area Foundation in the amount of $150,000.

      The motion passed unanimously.
  6. Board Standing Committee Reports
    a. Fiscal Policy Committee: Archie D. Chelseth, Chair
    1. Proposed Policy on the Acquisition, Development, and Sale of Real Property for Technical College Carpentry Programs (Final Reading)
      Motion by Trustee Ulland, seconded by Trustee for approval of Policy 7.9 Technical College Carpentry Program - Acquisition, Development & Sale of Real Property. The motion passed unanimously.
    2. Finance Reform Interim
      Vice Chancellor of Finance and Administration Tom Triplett gave an overview of the proposed finance reform plan. He will prepare a detailed timetable to present at the next board meeting or the retreat.

    b. Personnel Policy Committee: Robert Cahlander, Chair
    1. Discussion of Committee Charge, Goals, and Plan
      Trustee Cahlander reported that Vice Chancellor of Human Resources Lis Murray had been asked to develop annual goals focusing on broader personnel issues. It was also noted that a process was needed in which these goals could be measured for achievement. Staff will provide an overview of the staff functions and a proposed work plan for review at the January board meeting.
    2. Review of Human Resource Regulations and Policies
      Trustee Cahlander requested staff to provide the Personnel Policy Committee with a collection of the carryover policies from the three college systems prior to the merger. The committee will then review the policies individually and revise or delete accordingly.

    c. Facilities Policy Committee: John Mulder, Chair
    1. Proposed Action on Debt Service for Capital Projects Not Forwarded for Legislative Consideration
      Motion by Trustee Maxwell to approve the proposed board action recommending that any campus receiving authorization for a capital project not on the MnSCU capital budget list of projects forwarded to the Legislature must pay the entire system share of the debt service for the cost of the project, as amended. Trustee Fritsche seconded. The motion passed unanimously.
    2. Proposed Plan for Campus Parking
      Motion by Trustee Mulder, seconded by Trustee Maxwell for approval of the Minnesota State Colleges and Universities' Campus Parking Plan as amended with the understanding that more discussion was to follow. The amendments proposed were to change occurrences of the word "lots" to "facilities." The motion passed unanimously.
    3. 1996 Capital Request
      Campus president's with capital projects on the 1996 MnSCU capital request had been invited to address the committee. There were no comments received from the presidents.

    d. Educational Policy Committee: Christine Fritsche, Chair
    1. Proposed Amendment to Policy on Nondiscrimination in Employment and Education Opportunity (Final Reading)
      Motion by Trustee Fritsche, seconded by Trustee Maxwell, to accept the amendments to the proposed amended policy 1B.1 - Nondiscrimination in Employment and Education Opportunity which were submitted by Associate Vice Chancellor of Equal Opportunity and Diversity. Motion by Trustee Fritsche, seconded by Trustee Mulder to approve the amendments as submitted. The motion passed unanimously.
    2. Proposed Change in Date for Consolidation of Lakewood Community College and Northeast Metro Technical College
      This item was reviewed and approved under the Chancellor's Report.
    3. New Program Approval: Air Traffic Control, Minneapolis Technical College
      Motion by Trustee Fritsche, seconded by Trustee Maxwell, for approval of the request by Minneapolis Technical College to offer a new certificate program in Air Traffic Control. The motion passed unanimously.
    4. Developmental Education Outcomes Study
      System Director of Educational Development Lois Bollman and Associate Director of Educational Policy Research Craig Schoenecker gave a report on the Developmental Education Outcome Study conducted to evaluate the impact of developmental courses in relation to student achievement in college courses. The study concluded that upon completion of developmental courses, academic success and retention had been improved. The study will be published and made available to other educational institutions as well as the community.

  7. Presidential Advisory Committee
    No report was given.

  8. Joint Council of Student Associations
    No report was given.

  9. MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
    No report was given.

  10. Requests by Individuals to Address the Board
    No requests were made.

  11. Other Business
    No other business was brought before the board.

  12. Closed Session Of Full Board:
    Motion by Trustee Kile, seconded by Trustee Fritsche to close the open session of the meeting (12 noon) to discuss labor negotiations and personnel disciplinary actions pursuant to Minn. Stat. ???471.705, subd. 1 and 1a (1994) (Minnesota Open Meeting Law). The motion passed unanimously. Vice Chair Ulland resumed the open meeting at 1:10 p.m.

  13. Adjournment
    Trustee Ulland moved adjournment of the December board meeting at 2:10 p.m. The motion passed unanimously.
William Ulland, Chair Board of Trustees
Recorded by Inge Chapin